Jenny Vo
San Jose,CA
Summary
Focused Payroll Specialist known for handling job tasks with poise. Highly trained in all aspects of payroll and considered dedicated team player. Looking to take on a new role with a company where attention to detail and all types of personalities will be appreciated. Adds value to any organization in need of great collaboration, interpersonal and multitasking abilities. Meets tight deadlines. Highly-motivated employee with desire to take on new challenges. Strong worth ethic, adaptability and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills.
Overview
21
21
years of professional experience
Work History
Payroll Manager
Sacred Heart Community Service
San Jose
01.2011 - Current
- Process and Manage Bi-Weekly Payroll through ADP Workforce Now including, adding new hires, bonus, benefits, processing personnel changes, and calculating and entering medical, FSA, garnishments and other employee benefits & deductions
- Work heavily alongside with the HR Director/Managers to provide support and training
- Implemented multiple new accounting and timekeeping systems
- Ensure new hires, temporary workers, transfers, promotions and terminations are completed accurately, timely and follow internal procedures that are modeled after best practices
- Point person for all payroll matters/inquiries
- Manage audit procedures and reporting from ADP Workforce Now
- Streamlined 3rd party local payroll providers as it relates to management reports and tax preparation
- Build and manage strong working relationships with 3rd party providers and our internal Finance team to resolve issues and drive end-to-end process improvements
- Maintain communication with payroll service providers regarding software updates and new products available to be able to initiat use of new features
- Liaison with company payroll providers to ensure accuracy, compliance and timely processing
- Calculate and process timecards and corrections
- Manage team to ensure timely collection, calculation, and entering of data
- Reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles, and department/ division transfers
- Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages
- Determines payroll liabilities by approving calculation of employee federal and state income and social security taxes, and employer's social security, unemployment, and worker’s compensation payments
- Balanced payroll accounts by resolving payroll discrepancies, working closely with general ledger teams
- Provides payroll information by answering questions and requests from employees, vendors and funders
- Maintains payroll guidelines by writing and updating policies and procedures
- Oversee year-end process, including W-2s and year-end adjustments/reconciliations
- Complies with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions
- Assisted with all audits by State, Feds, local government and workers compensation board
- Reconciled Union dues and deductions.
Senior Accountant- Federal Grants Project Mgmt/Accounts Receivable
Sacred Heart Community Service
San Jose
01.2008 - 01.2011
- Key member of the team responsible for revenue accounting
- Gaining in-depth knowledge of revenue contracts
- Ensure accurate revenue recognition by performing functional analysis and periodic review of contracts
- Work closely with finance teams and operations teams to ensure that accounting entries are recorded accurately and timely
- Post and review ledger activities during month-end close which includes: monthly/quarterly journal entries, and month-end checklists based on finance requirements
- Analyze and research accounts and prepare fluctuation commentary for monthly management reporting of detailed accounts by working with the appropriate business partners
- Analytical ability to read and interpret contracts and apply principals to properly apply and recognize revenues
- Understand business drivers and their effect on financial results to ensure business changes are accurately reflected in the financial statements
- Perform and lead reviews of current processes and recommend process improvements to gain efficiencies where applicable
- Administer grant process to meet the goals and expectations of each specific grant program
- Responsible for researching and collecting data of each grant
- Comply with all grant reporting as required by foundation/corporate donors
- Manage the proposal submission process to ensure timely submission of all required materials
- Work with finance to gather information necessary to report to corporate/foundation funders on current grant programs
- Create and maintain spreadsheets for new contracts, monitoring payments, review contract conditions and obligations to ensure accurate payment, reconciling contract measures and outcomes
- Reviewing client files and documenting adherence to programmatic parameters
- Maintain precise and accurate documentation of programmatic file reviews
- Support Project Managers with Grant reporting
- Provide project management support of federal monthly and quarterly reports, as required
- Provide project management support of closeout documentation for final acceptance by the funders
- Provide closeout updates and status
- Provide support for review of invoices and project schedule of values as required by the project team and audit.
AR Certified Residential Appraiser and Auditor
Apple Appraisals
Martinez
01.2003 - 01.2008
- Assessed residential and non-complex commercial properties through field inspection, structural measurement, market trends and sales analysis
- Evaluated real property sales data and conducted property rental and maintenance expense surveys to determine current market trends
- Collected data for appraisal by visually inspecting property, measuring and sketching all improvements, listing all components of buildings
- Researched building permit records in revaluation areas, sales and tax/assessment rolls and maintained current data on each parcel assessed
- Correlated data and completed regular reports of final appraisal judgments while preparing activity and progress reports of assigned work
- Prepared and reviewed appraisal reports for commercial real estate using property’s physical and economic features and provide necessary recommendations
- Audited appraisals done by 3rd parties.
Education
Bachelor of Arts - Business Administration and Management
Cal State Fullerton
Skills
- Payroll Administration
- Bi-Weekly Payroll Processing
- Payroll Policies And Procedures
- Payroll Document Management
- Hr Support
- Payroll Liability And Deductions
- Calculating Deductions
- Accounting System Monitoring
- New Employee Processing
- Internal Audit Procedures
- Employee File Management
- Audit Procedures
- Billing Systems And Software
- Resolving Payroll Problems
- Checking Time Cards
Other Qualifications
- Strong written communication skills;
- Excellent organizational skills and attention to detail
- Ability to meet deadlines;
- Strong contributor in a team environment.
- Excellent critical thinking, analytical, communication and organizational skills. –
- Ability to handle high volume in a fast-paced environment and be able to prioritize multiple responsibilities and deadlines with minimal supervision.
- Excellent personnel management and interpersonal skills
- Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.
- Strong analytical and problem-solving skills.
- Strong supervisory and leadership skills.
- Bilingual Vietnamese
- Strong Project Management and works well under pressure
- Flexible hours and willing to travel
Software
- ADP Workforce Now - Time and Attendance
- Microix
- Cospoint
- MIP
- Quickbooks
Timeline
Payroll Manager
Sacred Heart Community Service
01.2011 - Current
Senior Accountant- Federal Grants Project Mgmt/Accounts Receivable
Sacred Heart Community Service
01.2008 - 01.2011
AR Certified Residential Appraiser and Auditor
Apple Appraisals
01.2003 - 01.2008
Bachelor of Arts - Business Administration and Management
Cal State Fullerton
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