Jeri Soden
Tacoma,WA
Summary
Dynamic administrative specialist with a proven track record in Administrative Assistance, Recruiting Coordination, and Operational Efficiency. Expertise in schedule coordination, calendar management, and records management to uphold business standards. A proactive leader recognized for effectively navigating both routine and complex challenges
Overview
9
9
years of professional experience
Work History
Accounting Specialist
PSI Solutions
Tacoma, WA
06.2024 - 12.2024
- Oversee daily bank transactions and guarantee immediate financial monitoring.
- Handled financial transactions ensuring efficient cash flow management.
- Supervised comprehensive payroll operations, including precise documentation of tax requirements.
- Accurately compiled and filed B&O taxes, federal returns, and end-of-year financial documents.
- Generated comprehensive reports for sales, finance, and payroll during month-end closures.
- Manage 401(k) Safe Harbor contributions and profit-sharing submissions.
Business Administrator/Administrative Assistant
Microsoft (Contract)
Redmond, WA
11.2023 - 06.2024
- Managed day-to-day operations for the Global Data and Artificial Intelligence team.
- Efficiently handled calendar management and monitoring to optimize the most bandwidth for two General Managers.
- Assisted in designing and implementing business processes, coordinating internal and external engagements, and managing communications for the Partner Director.
- Collaborated with business managers, admins, and leadership team members on projects and operational activities.
- Proactively planned and organized logistics for team meetings – All Hands, staff meetings, Leadership Team off-sites.
- Supported the Executive Business Admin with tasks related to discretionary budgets, headcount, and requisition management.
- Identify areas for administrative policy improvement across the broader Security organization in collaboration with other admins.
- Assisted organization with setup orders, ensuring seamless hardware provisioning and setup.
- Managed hardware-related requests for troubleshooting and configuring peripherals.
- Managed Space-Related Requests: Office setup or reconfiguration, count on us to create an efficient workspace.
- Global Liaison: Served as on-site liaison for full-time employees worldwide.
Senior Recruiting Coordinator
Rover
Seattle, WA
10.2021 - 03.2023
- Arranged phone screens and interview loops for Rover.
- Ensured seamless calendar management for c-suite leaders.
- Designed robust scheduling system for Recruiting in first six weeks.
- Engaged in weekly meetings with recruiters, ensuring attendance at all kick-off events for opening new positions.
- Oversaw a diversity initiative with leadership from the Director of DEI.
- Managed employee suggestions for increased inclusivity and created a clear presentation for executive review.
- Coordinated and maintained records of interview training attendees.
Talent Acquisition Coordinator
HBO
Seattle, WA
08.2019 - 10.2021
- Scheduling and tracking complex interviews, responding to calls or emails from candidates, hiring managers, and interviewers for the HBO Max team
- Partnered with members of the Talent Acquisition team from around the globe to enhance candidate communications and simplify hiring processes for managers
- Drafted correspondence related to contractor new hires, internal memoranda, and email communications
- Managed candidate travel bookings and logistics
- Prepared and sent out all offer letters for new hires in Seattle & Santa Monica locations
- Managed all background checks for new hires in Seattle & Santa Monica locations
- Worked with the team to ensure consistency, process enhancements, and a positive/collaborative work environment
Recruiting Coordinator
Amazon
Seattle, WA
09.2018 - 08.2019
- Coordinated interview schedules and managed candidate communications.
- Designed and facilitated workflow refresher sessions for new recruitment staff.
- Facilitated communication with candidates on their recruiting progress.
- Collaborated with recruiters and hiring managers to establish hiring events in Vancouver, Sunnyvale, New York City, and Seattle.
Office Manager
Aditi Technologies
Bellevue, WA
03.2016 - 03.2018
- Oversaw administrative operations such as parking passes, building access cards, corporate FedEx account and all invoices
- Designed and implemented a brand-new mothers nursing Room
- Managed corporate housing units, employee travel and confidential information such as legal immigration documents
- Processed new hire documents such as their H1B, Visa, proof of identity and corporate paperwork
- Successfully collaborated with multiple businesses across Harman Kardon by meeting tight deadlines and prioritizing urgent situations
Skills
- Administrative & Executive Support
- Comprehensive Management of Multiple Calendars
- Process Streamlining & Improvement
- Adaptability
- Critical Thinking
- Workflow Execution
- Microsoft Office Suite (Outlook, Excel, Powerpoint)
- Database Management
- Recruiting Coordination
- Candidate Tracking
Timeline
Accounting Specialist
PSI Solutions
06.2024 - 12.2024
Business Administrator/Administrative Assistant
Microsoft (Contract)
11.2023 - 06.2024
Senior Recruiting Coordinator
Rover
10.2021 - 03.2023
Talent Acquisition Coordinator
HBO
08.2019 - 10.2021
Recruiting Coordinator
Amazon
09.2018 - 08.2019
Office Manager
Aditi Technologies
03.2016 - 03.2018
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