Hi, I’m
Jeri Vivit
Des Plaines,IL
Summary
Driven and resourceful administrative professional with 15+ years of experience supporting the work of executives, directors, and managers. Experienced Track record supporting professional needs with well-organized precision. Successfully managing high-volume workloads in rapidly changing environments.
Overview
7
years of professional experience
Work History
Kohl Children’s Museum
Executive Assistant/Office Manager
08.2024 - Current
Job overview
- Handle confidential and sensitive information with discretion and tact
- Manage executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time
- Process travel expenses, purchase expenses and reimbursements for CEO & VP Development
- Screen calls and emails and responded accordingly to support executive correspondence
- Provide professional administrative support during board meetings, including agenda preparation and committee meeting summaries for board packets
- Manage office inventory, tracking supplies and placing orders to ensure smooth daily operations
- Ensured efficient account management for software tools and platforms
- Contribute to budget management by tracking expenditures and identifying cost-saving opportunities
- Coordinate events for staff members, promoting team-building activities and boosting morale within the workplace
American Hospital Association
Engagement Operations Specialist
02.2022 - 08.2023
Job overview
- In addition to the roles and responsibilities listed as an Engagement Coordinator, I also;
- Served as Lead Engagement Operations Specialist, overseeing and guiding a team of Engagement Coordinators to ensure seamless execution of strategies and initiatives.
- Oversaw day-to-day operations, delegating tasks appropriately to ensure smooth workflow and timely completion of projects.
- Streamlined processes and operations through strategizing and implementation
- Supported team by providing documents, links and tools necessary to execute the tasks required
- Worked with senior management to initiate new projects and assist in various processes; such as writing standard operating procedures, learning and teaching new platforms for usage by our team
American Hospital Association
Engagement Coordinator
02.2019 - 07.2022
Job overview
- Responded to emails and other correspondence to facilitate communication and enhance business processes, including complex calendar management with focus on proper allocation of executive availability for 3-4 executives
- Prepared documents, reports, and presentations for executives and board members using advanced software proficiencies
- Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity
- Supported operations and high levels of engagement with members through activities such as in-person meetings, conference calls and virtual meetings
- Support logistics for programs, travel arrangements for meetings and events, agenda preparation, and some catering/restaurant selection research
- Coordinated high-level communications by liaising phone calls between our regional executives at AHA and senior staff from hospitals and external organizations, ensuring professional and seamless interactions
- Led the Employee Activities Committee (EAC), organizing and executing office-wide events and initiatives for 150–300 employees, fostering engagement, team building, and a positive workplace culture.
ConnectSearch
Office Manager/Coordinator/Administrative Assistant
01.2018 - 04.2018
Job overview
- Managed and organized office meeting space schedules via Outlook and internal site
- Coordinated on-site and offsite events; catering, scheduling off-site dinner meetings, printed documents, and vendors
- Facility maintenance
- Cashiering; ensuring monies are allocated to correct accounts, and processing invoices for payment
- Created office manager/coordinator policy and procedure manual
Education
School of Urban MissionsChicago, IL
B.A. from Biblical Studies, Global Missions
06.2015
University Overview
GPA: Graduated Magna Cum Laude
Skills
- Microsoft Office/365 & Teams
- Smart Sheet
- SharePoint
- PaperSave
- AMS
- Blackbaud
- Adobe Pro
- Expense & Invoice Processing
- Office Management
- Event Planning
- Scheduling & Calendar Management
- Travel coordination
- Database management
- Spreadsheet tracking
Affiliations
- Toastmasters International, Delivered prepared and extemporaneous speeches as well as evaluations of other speakers. Served as VP of Public Relations for our chapter from 2020 to 2021, served as VP of Membership/Treasury.
- Employee Activity Committee (EAC), Chair of the Employee Activity Committee (EAC) 2021-2023.
Timeline
Executive Assistant/Office Manager
Kohl Children’s Museum
08.2024 - Current
Engagement Operations Specialist
American Hospital Association
02.2022 - 08.2023
Engagement Coordinator
American Hospital Association
02.2019 - 07.2022
Office Manager/Coordinator/Administrative Assistant
ConnectSearch
01.2018 - 04.2018
School of Urban Missions
B.A. from Biblical Studies, Global Missions
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