Jerrix Amisola

Accomplishment and Achievements:

· ISO Certification - successfully led the organization through the process of obtaining ISO certification, such as ISO 9001:2015 (Quality Management Systems) ISO 14001:2015 (Environmental Management Systems) and ISO 45001:2018 (Occupational Health and Safety Management Systems)

· Implementation of ISO Standards – ensuring compliance with requirements and best practices outlines in the respective ISO standards.

· Conducting Internal Audits – to assess the effectiveness of QHSE management systems, identify areas for improvement and ensure compliance with ISO standards and performance.

· Training and Awareness Programs – developed and delivered training and awareness programs on ISO standards and QHSE management systems for employees at all levels of the organization, fostering a culture of quality, safety and environment responsibility.

· Continuous Improvement Initiatives – initiated and facilitated continuous improvement initiatives based on audit findings and feedback, leading to enhancements in processes, procedures and overall organizational performance.

· Risk Management and Mitigation – implemented risk management strategies to identify, assess and mitigate risks related to quality, health, safety and environmental aspects, to minimize the potential hazards and ensuring regulatory compliance.

· Documentation and Record-Keeping – maintained accurate documentation and records related to ISO certifications, internal audits and management review, demonstrating transparency and accountability in QHSE management.

· Preparation for External Audits – successfully prepared the organization for external audits by the certification bodies, ensuring readiness and compliance with ISO standards, resulting in successful certifications audits.

· Development of QHSE Management Systems – designed and implemented the QHSE managements systems aligned with the ISO standards, enhancing organizational processes.

Key Responsibilities:

· To establish Quality, Health, Safety & Environment Management System processes in accordance with ISO 9001, 14001 and 45001 standards

· Implementation and Maintenance of Quality and Health, Safety & Environment Management System Process.

· Review and issue of latest procedures to all section heads.

· Liaison with external agencies on matters relating to QHSE.

· Periodic review of the QHSE for effective improvement and change.

· Conducting Management Review Meeting.

· Conduct internal audit and monitor corrective action on nonconformities found during auditing.

· To recommend the Opportunities for continual improvement of the Quality and Health & Safety, to the management,

· To create awareness about meeting customer requirements, throughout the organization.

· Collect data and do statistical analysis for Management Review Meeting.

· Monitoring the departmental objectives related to Quality and Health, Safety & Environment.

· Constitute the Management Review Committee for QHSE Management Systems.

· Arrange for the allocation of sufficient resources for QHSE requirements.

· Ensure effective functioning of the Unit in compliance with QHSE Policy and Procedures.

· Implementing measures for reduction of risk and ensuring effective risk management.

· Developing safety objectives and targets to meet QHSE Policy and Business Plans.

· Promoting and developing a high level of QHSE awareness and committing to QHSE control.

· Compile the needs and expectations of all interested parties based on data received from various department heads.

· Compile the internal and external issues register and risk and opportunities analysis based on data received from various department heads.

Primary Tasks and Specialist Functions:

· Updating the records in order to maintain ISO.

· Preparing all necessary templates, documents needed in internal and external audit.

· Auditing (Sites and Head Office).

· Coordination to QHSE Team.

· Implementing of QHSE.

· Representative for ISO Audit (TUV) – once a year for surveillance and re-certification.

· QHSE Team monthly reports and meetings.

· Workers Welfare Participation

Accomplishment and Achievements:

· Implementation of HR Processes such as recruitment, onboarding, staff assessments, and employee-employer relationships resulting to employee satisfaction.

· Successful of ISO Certification – through ISO certification process, ensuring compliance with Quality, Health, Safety and Environmental Standards and obtaining our certificates without any major non-conformities.

· Legal Compliance and Risk Management – ensured compliance with Qatar Labor Laws, regulations and company policies, minimizing legal risks and liabilities through effective HR policies, procedures and trainings.

· Effective Employee Relations Management – established and maintained positive employee relations through open communication, conflict resolution strategies and fostering a positive work culture, resulting in improved morale and reduced turnover.

Key Responsibilities:

Human Resources - Planning, Recruitment & Development:

· Integrating & interpreting company's activities / tasks in terms of human resource requirements. Making assessment and forecast of Human Resources as per the short term and long-term needs.

· Designing and applying recruitment policies, selection and placement process of human resources. Co-ordinate the recruitment of staff by analyzing requests from MD/ Operations / Department Heads reviewing job descriptions.

· Determine ways of soliciting appropriate candidates & assessing applicants through formal interviews. Ensure that all necessary forms are completed & filed in a timely manner. Negotiate & process employment contracts.

· Organize induction program for new recruits and job reorientation for the existing employees.

· Co-ordinate the identification of the training and development needs of the staff and facilitate training opportunities in accordance with business needs / technology up¬ gradation and requirements.

· Identify training requirements of employees and prepare Training Plan .

· Arrange to conduct trainings for employees and evaluate the training effectiveness.

· Maintain all training records.

· Preparation of monthly Manpower mobilization reports for submission to the MD.

Administration & Support:

· Evaluate current HR policies and update them as/when necessary. Research on the new policies and keep track of changes in the labor market. Distribute all new and approved HR policies to employees so as to ensure their familiarization and adherence to such policies.

· Develop and manage HR administrative systems including compensation & benefits.

· Maintenance and updating of service records of employees.

· Design, adopt and coordinate Performance Appraisals for all the employees.

· Continuous improvement in staff engagement within organization & reinforcing a team work.

Employees Relations:

· Plan and Organize programs for educating current and prospective employees about company's objectives, job duties, working condition, wages structures for maintaining and promoting harmonious relation.

· Advise managers with the grievance settlement process.

· Follow up on all matters with Government departments relating to Immigration & Labor department, Chamber of Commerce etc.

· Serve as a link between management and employees by handling questions, interpreting and administering contracts and helping to resolve related problems.

· Organize suggestion system for generating and promoting innovative and creative ideas.

· To implement QHSE procedures, QHSE objectives / Targets and to ensure its full compliance.

· Implement QHSE Policy.

· Ensure effective functioning of all activities in compliance with QHSE procedures.

· Approve actions on non-conforming system procedures.

Primary Tasks and Specialist Functions:

HR & ADMIN

· Preparing Status of Absence for Staffs and Labors

· Updating MENA (leaves, information, etc.)

· Monitoring of absences (staffs and labors)

· Coordination to all project sites related to HR & Admin works (day to day)

· Purchasing (Sites and Head Office)

· Ticketing / Hotel Bookings

· Assisting the staff needs (Requests / Leaves etc.)

· Daily Monitoring of bSmart for labors

· Checking Staff Allocation (Attendance from bSmart and Leave of Absence)

· Checking bSmart for monitoring of absences of staffs

· Monitoring of people returning from vacation and KSA (for head counts of camp)

· On the spot report from Managers

· Preparing the Staff Payrolls

· Preparing the documents needed for Staffs going Final Exit

· Assisting and coordinating the operations what they

· Updating Asset List – monthly routine

· Preparing yearly assessments for computation of SA / GA (Bonus) of the staffs

· Finalizing the year end vacations status vs MENA

· Finalizing the % of OT for Staffs going Final Exit and for Bonus

· Maintaining the confidentiality of the departments

Recruitment

· Assisting for selection of candidates for both Staffs and Labors to be hired.

· Preparing Job Offer

· Coordinating to Recruitment Agencies in Manila and

· Following up the status of applications, QVC and visas

· Checking and coordinating to all concerned persons after the application process

Key Responsibilities:

· Administrative Support – provide general administrative support to the management team and project site including drafting correspondence, preparing reports, scheduling of meetings and maintaining filing systems.

· Document Management – manage and maintain documentation including contracts, drawings, specifications and correspondence.

· Meeting Coordination – coordinate and schedule meetings including arranging meeting rooms, sending emails or meeting invitations, preparation of agendas and following up on actions to ensure effective communication and collaboration.

· Travel and Hotels Arrangements – arrange the travel tickets and hotel accommodations, transportation and visa arrangements.

· Procurement Support – assisting the procurement departments by coordinating to suppliers regarding quotations and purchase order and deliveries.

· General Office Management – support overall office management functions, including managing office supplies, equipment and facilities.

Primary Tasks and Specialist Functions:

· Manage and organize office operations, including filing systems, correspondence, and document.

· Handle incoming calls, emails, and other communications, and route them to the appropriate personnel.

· Schedule and coordinate appointments, meetings, and travel arrangements for executives or team members.

· Maintain and update calendars to ensure accuracy and efficiency.

· Arrange and coordinate meetings, conferences, and special events.

· Prepare meeting agendas, take minutes, and distribute relevant documents.

· Draft, edit, and proofread documents, letters, reports, and other correspondence.

· Ensure accuracy and adherence to company standards.

· Maintain and update databases, contact lists, and other records.

· Manage and organize data to facilitate easy retrieval.

· Monitor and order office supplies, ensuring availability and cost-effectiveness.

· Coordinate maintenance and repairs for office equipment.

· Collaborate with different departments to facilitate communication and coordination.

· Act as a liaison between departments to ensure efficient workflow.

· Greet and assist visitors, clients, and vendors.

· Coordinate the reception of guests and ensure a positive experience.

· Assist in project coordination by managing timelines, tracking progress, and ensuring deliverables are met.

· Provide administrative support for specific projects or initiatives.

· Perform data entry tasks and generate reports as needed.

· Maintain accurate and up-to-date records for reference.

Key Responsibilities:

· Answer the phone calls at General Manager's office and transfer the line

· Type all what is required by the General Manager

· Responsible for the documentation of the incoming and outgoing letters

· Fix and confirm the General Manager's appointments

· Assist in preparation of tender documentations

· Completed job cards to be arranged accordingly as per reference numbers

· Production meetings to be held as laid down on files and log books

· Complete detailed reference and control numbers of shop drawings to be filed accordingly

· Implementing Quality Management System in their area

· Control of all Quality, Health, Safety & Environment Management System documents and records

· Ensure effective functioning of the Unit in compliance with QHSE Policy and Procedures

· Responsible for achieving the objectives in the area.

· To provide any other administrative support as assigned by the General Manager.

Primary Tasks and Specialist Functions:

· Establish and maintain an efficient document control system for the organization.

· Control the numbering, sorting, filing, storing, and retrieval of electronic and hard copy documents.

· Utilize document control software to manage and track documents through their lifecycle.

· Train staff on the use of document control tools and ensure compliance with established processes.

· Implement and enforce version control procedures to ensure that only the latest versions of documents are accessible.

· Maintain an audit trail of document revisions and changes.

· Manage the distribution of documents to relevant stakeholders.

· Ensure timely and accurate dissemination of documents to support various departments or projects.

· Perform quality checks on documents to ensure accuracy, completeness, and compliance with organizational standards.

· Collaborate with relevant departments to address discrepancies or issues.

· Develop and maintain an efficient archiving system for historical records.

· Facilitate the retrieval of documents when needed, ensuring accessibility and security.

· Conduct training sessions for staff on document control procedures and best practices.

· Foster awareness of the importance of proper document management across the organization.

· Ensure that document control processes comply with industry regulations, standards, and organizational policies.

· Stay updated on changes in regulations affecting document control.

· Collaborate with various departments to understand document requirements and facilitate efficient document flow.

· Act as a liaison between departments to ensure consistency in document management practices.

· Generate regular reports on document control activities, including document status, distribution, and any issues encountered.

· Provide insights for continuous improvement in document management processes.

Key Responsibilities:

· Handling and tracking all incoming and outgoing documents related to Finance Department.

· Keeping summary for the list of documents.

· Follow up the status of the documents that was sent to other departments.

· Other duties assigned.

· Comply with policies, guidelines and strategies laid down by the Company to achieve the objectives.

· Implement HSE Policy

· Ensure effective functioning of all activities in compliance with HSE procedures

· Responsible for achieving the HSE objectives in their area

Primary Tasks and Specialist Functions:

· Assist in the recruitment process by coordinating interviews, conducting initial candidate screenings,

· Maintain and update the candidate database and personnel records.

· Handle basic employee inquiries and provide assistance on HR-related matters.

· Assist in organizing employee engagement activities and events.

· Provide administrative support to HR and administrative functions, including scheduling meetings, preparing reports, and maintaining files.

· Manage and organize HR and admin-related documentation.

· Support payroll processing by gathering relevant data, verifying timesheets, and ensuring accurate records.

· Address basic payroll-related queries from employees.

· Coordinate training sessions and workshops.

· Assist in tracking employee training and development initiatives.

· Assist in maintaining compliance with labor laws and regulations.

· Ensure accurate recordkeeping for employee files, HR databases, and other relevant documentation.

· Assist in managing general office operations, including ordering supplies, handling mail, and coordinating office events.

· Collaborate with other administrative staff to ensure a well-functioning office environment.

· Assist in internal communication processes, including disseminating information to employees and supporting HR announcements.

· Handle routine HR-related correspondence.

· Assist in implementing health and safety initiatives in the workplace.

· Contribute to maintaining a safe and healthy work environment.

Key Responsibilities:

· Handling and tracking all incoming and outgoing documents related to Finance Department.

· Keeping summary for the list of documents.

· Follow up the status of the documents that was sent to other departments.

· Other duties assigned.

· Comply with policies, guidelines and strategies laid down by the Company to achieve the objectives.

· Implement HSE Policy

· Ensure effective functioning of all activities in compliance with HSE procedures

· Responsible for achieving the HSE objectives in their area

Primary Tasks and Specialist Functions:

· Assist in the recruitment process by coordinating interviews, conducting initial candidate screenings,

· Maintain and update the candidate database and personnel records.

· Handle basic employee inquiries and provide assistance on HR-related matters.

· Assist in organizing employee engagement activities and events.

· Provide administrative support to HR and administrative functions, including scheduling meetings, preparing reports, and maintaining files.

· Manage and organize HR and admin-related documentation.

· Support payroll processing by gathering relevant data, verifying timesheets, and ensuring accurate records.

· Address basic payroll-related queries from employees.

· Coordinate training sessions and workshops.

· Assist in tracking employee training and development initiatives.

· Assist in maintaining compliance with labor laws and regulations.

· Ensure accurate recordkeeping for employee files, HR databases, and other relevant documentation.

· Assist in managing general office operations, including ordering supplies, handling mail, and coordinating office events.

· Collaborate with other administrative staff to ensure a well-functioning office environment.

· Assist in internal communication processes, including disseminating information to employees and supporting HR announcements.

· Handle routine HR-related correspondence.

· Assist in implementing health and safety initiatives in the workplace.

· Contribute to maintaining a safe and healthy work environment.

Key Responsibilities:

Operation of Extrusion Equipment:

· Operate extruder machine according to established procedures and specifications.

· Set up and adjust machine settings, including temperature, speed, and pressure, to achieve desired product characteristics.

· Monitor equipment operation and control parameters during production runs to ensure consistent product quality and performance.

Material Handling and Preparation:

· Prepare raw materials for the extrusion process, including loading materials into hoppers or feeders and monitoring material supply throughout the production cycle.

· Perform material changeovers and adjustments as needed, following proper procedures to minimize downtime and waste.

Quality Control and Inspection:

· Conduct visual inspections of extruded products to detect defects, irregularities, or deviations from quality standards.

· Perform dimensional measurements and quality checks using precision tools and equipment to verify product conformity.

· Report any quality issues or equipment malfunctions to supervisors and collaborate with the quality control team to resolve issues promptly.

Safety and Compliance:

· Adhere to safety protocols and guidelines to ensure a safe working environment for oneself and colleagues.

· Follow proper lockout/tagout procedures and machine safety precautions to prevent accidents and injuries.

· Maintain cleanliness and organization of work area and equipment to promote safety and compliance with regulatory standards.

Equipment Maintenance and Troubleshooting:

· Perform routine maintenance tasks on extruder machine, such as cleaning, lubrication, and minor adjustments, to optimize equipment performance.

· Troubleshoot equipment malfunctions, identify root causes of problems, and implement corrective actions to minimize downtime and production disruptions.

Documentation and Reporting:

· Record production data, including machine settings, production quantities, downtime, and quality inspection results, accurately and comprehensively.

· Complete production logs, reports, and documentation in accordance with company policies and procedures.

Team Collaboration and Communication:

· Communicate effectively with supervisors, coworkers, and support staff to coordinate workflow, address production issues, and ensure smooth operations.

· Collaborate with maintenance technicians, engineers, and quality control personnel to identify opportunities for process improvements and implement solutions.

Key Responsibilities:

Machine Operation:

· Operate Tetra Pak filling machines, packaging equipment, and related machinery according to standard operating procedures (SOPs).

· Set up machines for production runs, including adjusting machine settings, loading packaging materials, and ensuring proper alignment and operation.

· Monitor machine performance and make adjustments as necessary to maintain optimal production efficiency and product quality.

Production Line Support:

· Assist in the assembly line production of Tetra Pak products, including filling, sealing, and packaging cartons or containers.

· Monitor product flow on the production line, troubleshoot equipment issues, and address any disruptions to maintain continuous operation.

· Coordinate with team members to ensure smooth workflow and timely completion of production tasks.

Quality Control:

· Conduct visual inspections of packaged products to ensure they meet quality standards and specifications.

· Perform quality checks and tests on product samples using designated equipment and procedures.

· Document and report any deviations from quality standards or production issues to supervisors for corrective action.

Material Handling and Inventory Management:

· Handle packaging materials, including Tetra Pak cartons, lids, and packaging components, in a safe and efficient manner.

· Monitor inventory levels of packaging materials and notify supervisors when supplies need to be replenished.

· Assist in the receipt, storage, and organization of packaging materials in designated storage areas.

Cleaning and Maintenance:

· Clean production equipment, work areas, and packaging machinery regularly to ensure cleanliness and hygiene standards are maintained.

· Perform routine maintenance tasks on production equipment, such as lubrication, adjustments, and minor repairs, as directed by supervisors.

Safety and Compliance:

· Adhere to safety protocols, regulations, and company policies to ensure a safe working environment for oneself and colleagues.

· Follow proper procedures for handling hazardous materials, waste disposal, and emergency response protocols.

· Participate in safety training sessions and promote a culture of safety awareness and compliance among team members.

Documentation and Reporting:

· Complete production logs, quality inspection reports, and other documentation accurately and timely.

· Record production data, including production quantities, downtime, and quality control results, for reporting and analysis purposes.

· Communicate any issues, concerns, or suggestions for improvement to supervisors and participate in problem-solving initiatives as needed.