Jessica Clark
Fallsburg
Summary
Dynamic and resourceful Executive Assistant with over 9 years of experience. Exceeds expectations at supporting senior leadership in high-growth, multi-state legal environment. Proven ability to manage complex projects, streamline operations, and deliver results across teams. Trusted confidante, executive right hand, and operational backbone in sensitive settings.
Overview
10
10
years of professional experience
Work History
Executive Assistant
Derrevere Stevens Black & Cozad
West Palm Beach
08.2022 - Current
- Created and ran performance metrics reports, analyzed staff productivity, and suggested resource allocation strategies.
- Supervised and managed junior administrative staff and owned onboarding, evaluations, and performance documentation.
- Coordinated executive schedules and arranged travel itineraries for multiple senior leaders.
- Provided litigation support including preparing pleadings, discovery, and legal correspondence for state and federal courts.
- Project management.
- Serve on the Executive Board for Business Development and Client Success.
- Prepared meeting agendas, recorded minutes, and followed up on action items promptly.
- Organized company events, ensuring seamless logistics and timely execution of plans.
- Maintained confidential records and files related to executive operations.
- Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
- Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
- Managed communication between executives, clients, and stakeholders efficiently and professionally.
Administrative Specialist
Sullivan County District Attorney
Monticello
02.2016 - 08.2022
- Prepare legal correspondence such as affidavits, motions, warrants, subpoenas and other documentation.
- Managed case files and maintained organized documentation for legal proceedings.
- Coordinated schedules for court appearances and meetings with attorneys.
- Manage intake of new cases.
- Effectively lead a team of support staff.
- Assisted in preparing legal documents and filings for the District Attorney's office.
- Communicated effectively with clients, witnesses, and law enforcement personnel.
- Provided administrative support during trials by managing evidence and exhibits.
- Trained new staff on office procedures and best practices for case management.
- Manage the upload of discovery by police agencies as well as the turnover of discovery to defense counsel.
- Exercise the utmost level of confidentiality in dealing with complex and sensitive cases.
- Communicate compassionately with victims of various crimes.
- Management and training of support staff.
- Possess the ability to shift assignments and prioritize projects on a moment's notice.
- Prepared correspondence, memos, presentations, spreadsheets, databases using MS Office programs.
- Monitored inventory levels of office supplies and ordered replenishments when necessary.
- Provided assistance with onboarding new employees; ensured that all paperwork was completed properly and filed accurately.
- Managed multiple calendars for multiple managers simultaneously; scheduled appointments accordingly.
- Assisted with budget preparation activities by monitoring expenses and tracking costs.
- Created and revised systems and procedures by analyzing operating practices, recordkeeping systems, office layout, and budgetary requirements.
Skills
- Project management
- Calendar management
- Confidential record management
- Attention to detail
- Problem solving
- Executive administrative operations and support
- Workflow optimization
- Project planning
Personal Information
Title: Executive Assistant
Timeline
Executive Assistant
Derrevere Stevens Black & Cozad
08.2022 - Current
Administrative Specialist
Sullivan County District Attorney
02.2016 - 08.2022