Jessica Jimenez

• ADP EV5 to Workday + ADP Smart Compliance Implementation - Go-Live 9/2019
• Process multi-state payroll for exempt, non-exempt, commission and RSU income, etc.
• Ensure compliance with federal, state, local and other laws.
• Prepare periodic and month-end reconciliation of reimbursements for accounting.
• Manage internal/external payroll audits and compliance reporting including 401(k) and Workers Compensation.
• Perform other payroll-related duties, including ad hoc projects/system implementation/testing, data requests.
• Ensure that payroll taxes are reconciled and remitted to tax agency on time.
• Provide high level of customer service in responding to payroll-related inquiries from employees, management and internal business partners.
• Ensure payroll operations are conducted per company’s internal procedures and maintain appropriate documentation for SOX support.
• Ongoing identification of operational & regulatory risk, ensuring clear mitigation plans are identified, tracked and implemented.
• Lead automation, standardization, simplification of payroll processes.
• Implement and create reporting regarding accuracy, efficiency, and employee metrics.
• Represent payroll function in cross functional projects and various departments.
• Provide training, coaching and instruction to payroll team and employees where necessary.
• Manage payroll system development activities, testing and participate as needed in other areas.
• Create ad-hoc reports and conduct system audits using Workday and ADP SC.
• Monitor payroll production errors and proactively identify process improvement methods.
• Work with internal/external business partners to conduct/support audit and other cross functional activities.
• Plan and execute business process, reporting and system changes to improve efficiency and business outcomes.
• Understanding of cause and effect impacts in touchpoints within integrated systems.
• Recommend solutions to security issues and risks.
• Train and educate users across organization to enable best use of Payroll/HCM system/reports.
• Work on various projects to collects and provide data for critical business processes, internal/external reporting, auditing and etc.
• Actively involved and participate in Workday Community
• Partner with business and technical teams to determine best solution to business problems, output needs and delivery of new technology solutions and enhancements.
• Provide insight to stakeholders at all levels across organizations.
• Assist business users with data and/or process analysis to enable better business decisions.
• Configure, test and document system, security and reporting changes.
• Participate in deployment of feature releases and system maintenance.
• Experience working on types of data sources such as all Workers, Supervisory Organization, Cost Centers, and Location.
• Manage business application payroll implementations, changes, enhancements, and process Improvements. Configures Workday Payroll, time and Absence Management structure.
• Setup Commission eligibility rules
• Create, enhanced existing reports. Work with standard and Custom Reports, assigning security to reports primary and related business objects.
• Test Workday BPs for HCM including Hire, Change Job, and Termination.

Support the implementation and transition of its existing E-Time and ADP Ev5 platform to Workday HCM, Benefits, Compensation in 2016 and the final component, Payroll added in 2019 for 1,700 US employees, both hourly and salaried across circa 15 US based pay groups.

Workday Implementation Responsibilities:

• Work in partnership with HRIS team, built knowledge of Workday Payroll products processes and procedures, in support of its ongoing development, configuration and troubleshooting, in accordance with HRIS established governance procedures, support model and roadmap. Built knowledge of Workday Payroll environment during its deployment, support parallel payroll testing activities, configuration decisions and shadow payroll processing. reconciliations, leverage opportunities to learn technology and WMG set up during implementation process
• Support Workday Payroll implementation project activities as required, to ensure its successful go-live targeted for January 2019 as well as continue to process payroll for ten payroll processing periods.
• Handle all high volume, complex transactions. Responsible for generation and posting of all payroll related journal entries, performing reconciliations of key payroll accounts, and supporting month end close and related tax, disbursement and garnishment activities.
• Research and assist HRIS with issues of Workday US Payroll and work with team to support new requirements for Payroll in Workday and ensure proper configuration is made based on requirement changes. Analyze Workday updates and completion of testing. Monitor, administer, and troubleshoot daily data integration feed from external source via HRIS internal.
• Provide support for regular and special payroll processes in Workday, post-payroll activities like posting, bank transfer and pay checks in Workday. Provide support for legal and regulatory reports in Workday, year-end reporting and other year-end activities in Workday.
• Actively participate in training to share skill and knowledge with others within organization by creating guides, updating procedures and additional resources to address during monthly meetings.
• Developed advanced reports from simple reports by using Calculated Fields, Sorting, Filtering Report Fields, providing Advanced Filtering Option, Creating Sub Filters and by using related Business Objects.

Payroll Steady State Responsibilities:

• Operate in accordance with, and maintains up-to-date payroll processing and related procedures (e.g. Time Tracking) in accordance with internal and external controls environment (e.g. SOX) to ensure full compliance; participates in annual internal and external audit activity by balancing payroll accounts, identifying and resolving discrepancies.
• Process setup of company, Federal, State and Local taxes and work with payroll provider for tax filings to process payroll in accordance with tax laws. File tax and voluntary deduction reports. Prepare amendments and W-2c as needed. Perform year end processing of W-2 and reconciliations. Knowledge of multi-state tax laws, registration and reporting.
• Reconcile ADP monthly wire and tax invoicing and generate necessary reporting for analysis and review variances. Create and post journal entries. Prepare month end and payroll special data reports for senior management and team.
• Process all related procedures, including running integration files from Workday payroll system to ADP system, reviewing output, troubleshooting errors, resolving issues, administration of time tracking, review time and absence audit reports, employee withholding elections, tax exemptions, payment elections and completing bi-weekly payroll run.
• Manage pay and process pay for various employment statuses, i.e. hire, rehire, term, retro-pay, mid-pay cycle, pay adjustments, severance, dividends, commissions annual bonus, merit increases, sign on bonus, royalty payments, departmental changes and other special payments. Monitor and process benefit insurance, paid time off, benefit deductions, FSA and 401(k), Roth and employer match. Process involuntary deductions such as levies and garnishments. Process direct deposit reversals, payroll adjustments, manual checks, stop payments and reissues.
• Review employee data in systems; partner with HRIS and HR partners to develop processes and communication to ensure completion, accuracy and approval of payroll data, along with back-up documentation. Provide guidance to HR partners to ensure accuracy on hires, rehires, leave of absence statuses, terminations, and salary/position/title changes, job codes etc. into system. Comply with internal and external business controls environment and agreed payroll and HRIS operating procedures.
• Enforce proper record keeping policies and maintaining related records. Prepare accounting transactions and documents via Excel - Pivot table, V-LOOKUP. Reconcile and process quarterly tax payments, i.e. Washington Unemployment, ADP tax/debits/employment services.

Recruited to review all timecards and absence data bi-weekly / and assist with benefit enrollment for 600 employees in the United States.

• Set-up, maintain, and process new hires.
• Review and process timecards per various time zones; update employee absence data; distribute payroll checks.
• Assist employees with any inquiries; research discrepancies; and communicate solutions to managers and employees.
• Create, compile and correct discrepancies of reports via ADP, related to payroll and benefits.
• Complete ACA reporting forms for employees and dependents.
• Process benefits for qualifying event changes and new hire.
• Process various wage verifications i.e., mortgage verification and worker’s compensation.

Recruited to accurately process weekly / bi-weekly payroll, 401k, retro pay, and benefit adjustments for 6,000 employees in the United States.

• Set-up, maintain, and process new hires, rehires, transfers, and promotions.
• Assist with payroll processing for multiple pay groups and multiple states.
• Assist with processing of pay card payments.
• Audit/review time and attendance and update employee absence data.
• Print and distribute payroll checks; produce monthly accruals; assist employees with any inquiries.
• Research discrepancies; and communicate solutions to department managers and employees.
• Analyze, verify, set-up, and process 401K benefits, and changes to bank accounts.
• Collaborate and produce employee stock purchase, transportation, health and fitness, and life insurance reports.

Dedicated career analyzing, verifying, and ensuring the appropriate processing of salary payments and other related pay adjustments to over 10,000 employees nationally.

Payroll Steady State Responsibilities:

• Assisted with termination payments, severance payments, salary increases, and bonuses.
• Assist with run and review of pre-processing and post payroll audit reports.
• High volume data entry of payroll changes to payroll batches.
• Assist with direct deposit reversals, maintenance, payroll adjustments, manual checks, voids, and stop payments.
• Audit and assist with Time and Attendance inquiries.
• Assist with export of payroll data from time and attendance system.
• Conduct extensive analysis of financial data to validate accuracy and resolve processing / quality issues.
• Leverage PeopleSoft and MS Office tools to analyze, verify records and create reports for employers.
• Respond to employee, managers on human resource inquiries/problems via personal business email account and payroll.
• Conduct leave accrual process for leave updates, enrollments, terminations, bonus, leave payouts and deferrals.
• Monitor usage sick leave and enrolled eligible employees into sick leave pool.
• Respond to inquiries related to payroll rules, policies/procedures, payroll processing and authorizing.
• Process various wage verifications for current/termed employees, i.e., mortgage verification, and worker’s compensation.
• Present at HR Liaison Quarterly meetings, New Hire Orientations, and other events as needed.
• Maintain compliance with federal and state regulations concerning employment.