Jessa Winter
Midland
Summary
Experienced with managing comprehensive administrative tasks and executive support functions. Utilizes advanced communication and organizational skills to enhance workflow efficiency. Track record of maintaining confidentiality and professionalism in all executive interactions.
Highly organized administrative professional prepared to excel in executive support roles. Specialized in managing executive schedules, coordinating high-level meetings, and handling confidential information with utmost discretion. Known for fostering team collaboration and consistently achieving results through adaptability and meticulous attention to detail.
Overview
11
11
years of professional experience
Work History
Executive assistant to the CFO
The Kent Companies
01.2025 - Current
- Calendar Management: Scheduling appointments, meetings, and managing the executive's daily schedule effectively
- Communication Management: Answering phone calls, screening emails, routing messages, and acting as a liaison between the executive and others
- Travel Arrangements: Planning and booking domestic and international travel, including itineraries, accommodations, and transportation
- Document Preparation: Drafting correspondence, reports, presentations, and other documents as needed
- Meeting Coordination: Setting up meeting agendas, reserving conference rooms, and managing logistics for meetings
- Expense Reporting: Compiling and submitting expense reports for the executive
- Office Management: Ordering supplies, managing office equipment, and maintaining filing systems
- Confidentiality: Protecting sensitive information and maintaining discretion
- Visitor Management: Screening visitors and directing them appropriately
- Administrative Support: Handling various administrative tasks as needed, including data entry, copying, and faxing
Office Manager/Executive Assistant
JRockinW Consulting
01.2021 - 01.2025
- Managing office staff
- First point of contact for customers
- Ensuring teams follow health and safety regulations
- Maintaining supplies
- Organizing events and product launches
- Arranging travel and accommodation
- Dealing with customer inquiries and complaints
- Producing reports and presentations
- Time management, budgeting, organization
- Manage sensitive information and communications using state-of-the-art cybersecurity protocols and encryption methods
Accounts Receivable Specialist
Graco Oilfield Services
03.2019 - 01.2021
- Responsible for performing basic accounting functions in an accurate and timely manor
- Posting of accounts receivable and payable
- Assist in the training of new staff
- Perform monthly and year end closing process
- Journal entry activity, analysis of financial data, preparation of financial reports, preparation of special reports
- Account reconciliations prepared on a monthly basis
A/P Account Auditor
Patterson Drilling-UTI
01.2017 - 01.2019
- Audit and approve rig bonuses to the company and employees
- Provide Records of payment submissions and alterations
- Record and minimize company financial losses
- File and maintain all records and alterations
- Complete all tasks with discretion and confidentiality
- Provide accurate Excel spreadsheets with current documentation
- Balance and maintain invoices and revenue for projects
A/P A/R Field Accounting Administrator
Select Energy Services
01.2016 - 01.2017
- Responsible for performing basic accounting functions in an accurate and timely manor
- Perform monthly and year end closing process
- Journal entry activity, analysis of financial data, preparation of financial reports, preparation of special reports
- Account reconciliations prepared on a monthly basis
- Support external and internal audits and coordinate responses
- Work with regional personnel to ensure timely and accurate reporting of accounting records
Investigations/ Loss Prevention Executive Admin II
Safeway Corporate Headquarters
01.2014 - 01.2016
- Report directly to Vice President of Loss Prevention while assisting a team of loss prevention managers and data analysts
- Develop and implement security and safety programs for corporate and retail locations
- Record and minimize financial losses related to theft, vandalism, accident and injury
- Work closely with Internal Audit, Human Resources, Law Enforcement and other agencies
- Complete all tasks with discretion and confidentiality
- Provide security access, door control and manage contracted security company
- Assist investigators with analyzing organized retail crime and criminal activity
- Urgently respond to emergency calls and the wellbeing of all personnel
- Audit and record all money order purchases Currency Transactions Reports and Suspicious Activity Reports in all Divisions
- Monitor record and assign all whistle blower hotline calls and emails
- Provide assistance for all fraud and scam notifications
- Record all investigation cases in D3 report writing system
- Receive and send Title 15's and subpoenas to release requested information
Education
Associate of Science - Agricultural Business And Management
San Joaquin Delta College
Stockton, CA03-2015
Skills
- Verbal communication
- Office administration
- Document preparation
- Executive support
- Calendar management
- Meeting planning
- Travel arrangements
- Project management
- Mail handling
- Filing and data archiving
Personal Information
Authorized To Work: US
Available to work remote, on call and relocate if needed
Timeline
Executive assistant to the CFO
The Kent Companies
01.2025 - Current
Office Manager/Executive Assistant
JRockinW Consulting
01.2021 - 01.2025
Accounts Receivable Specialist
Graco Oilfield Services
03.2019 - 01.2021
A/P Account Auditor
Patterson Drilling-UTI
01.2017 - 01.2019
A/P A/R Field Accounting Administrator
Select Energy Services
01.2016 - 01.2017
Investigations/ Loss Prevention Executive Admin II
Safeway Corporate Headquarters
01.2014 - 01.2016
Associate of Science - Agricultural Business And Management
San Joaquin Delta College
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