Jesse Pawalowski

Financial Reporting & Analysis

• Prepared and distributed monthly project financial reports analyzing labor, travel, ODCs, fees, funding status, and budget utilization, providing project managers with actionable insights to support cost control, resource planning, and financial decision-making.
• Monitored project financial performance through variance analysis, labor utilization tracking, burn-rate analysis, and forecasting of cumulative costs and percentage-of-completion metrics to ensure accurate reporting and budget management across multiple projects.

Accounts Payable & Vendor Management

• Managed full-cycle accounts payable operations for 60+ monthly invoices totaling approximately $1.54M, including invoice analysis, GL coding, vendor reconciliations, payment processing, and cash flow support to ensure accurate financial reporting and financial controls.
• Performed vendor reconciliations, resolved payment discrepancies, and coordinated ACH/check disbursements, maintaining strong vendor relationships and compliance with company payment policies.

Accounts Receivable & Business Support

• Oversaw $1.4M+ in monthly billings and performed accounts receivable analysis, monitoring aging metrics, payment trends, and collection performance to support cash flow management and financial planning.
• Conducted account reconciliations and variance analysis to resolve billing disputes, short payments, and receivable discrepancies, ensuring accurate revenue recognition and financial reporting.
• Collaborated with customers and cross-functional teams to improve invoice accuracy, reduce outstanding balances, and support timely payment collection.

Payroll & Timekeeping Administration

• Analyzed and reconciled payroll, timekeeping, and labor distribution data to ensure accurate employee compensation, project cost allocation, and compliance with internal controls.
• Monitored labor utilization and payroll variances, validating payroll registers and resolving discrepancies between internal systems and third-party payroll reports to support financial reporting and project costing.

Cost Tracking & Expense Management

• Tracked operational expenses regularly to identify spending patterns and cost trends. and maintain cost tracking spreadsheets and reporting systems.
• Review and approve employee expense reports for policy compliance and accuracy.
• Support budget owners with expense analysis and financial monitoring.
• Assist with identifying cost-saving opportunities and process improvements.

Travel Program Management

• Administer company travel and expense programs including vendor coordination and policy compliance.
• Monitor travel-related spending and reporting metrics.
• Assist employees with travel booking procedures and reimbursement processes.
• Support travel cost optimization initiatives.

• Reviewed and analyzed monthly income statements for overdraft services and legal operations to identify trends, variances, and areas requiring investigation or escalation.
• Prepared daily payment recovery reports analyzing prior-day activity and evaluating bank-owned and third-party recovery accounts to determine vendor commission eligibility.
• Extracted and analyzed large datasets from multiple banking systems to create practical reporting solutions for cross-departmental use.
• Conducted detailed month-end data analysis, comparing current results against prior month and annual trends to detect anomalies, discrepancies, and potential risks.
• Created executive-level PowerPoint presentations for Senior Vice President using Excel pivot tables, data visualization, and embedded charts for month-end financial reviews with Senior leadership.

• Conducted weekly inventory audits for merchandise and parts, implementing new control procedures that reduced shrinkage and improved operational productivity by 25%.
• Oversaw parts department financial operations, including AR/AP processes, and developed enhanced return procedures that drove a 50% increase in vendor credit recovery.
• Optimized delivery logistics by implementing a bi-weekly trucking schedule that lowered fleet leasing obligations and reduced overtime costs.
• Monitored and scheduled routine fleet maintenance and service requirements to ensure operational efficiency and minimize downtime.

• Planned and executed comprehensive internal audits, including risk analysis, control evaluations, inventory verification, compliance testing, preparing detailed audit reports, and presentation of findings to management.
• Detected a $60,000 fraud scheme through detailed audit analysis of financial records and unallocated funds, facilitating corrective and legal actions.
• Selected as Southwest Region Audit Trainer in 2008 to develop and train new auditors on audit procedures, compliance standards, and operational processes.
• Promoted to Assistant Audit Supervisor in 2010 with responsibility for SOX compliance oversight, audit scheduling, risk analysis, and cross-functional coordination between operations and audit personnel.