Jessenia Jerez Cabrera
Long Island City,USA
Summary
Diligent Office Manager with solid background in managing construction office operations. Effectively coordinated administrative tasks and streamlined office procedures, ensuring smooth project execution. Demonstrated organizational skills and proficiency in communication, fostering productive team environments.
Overview
14
14
years of professional experience
1
1
Certification
Work History
Construction Office Manager
Gordian/DOE
01.2022 - Current
- Oversee and assist a company of 40+ employees with their day-to-day tasks
- Work along project managers with managing all New York city school construction renovations, and upgrade projects, under the guidance of the Division of School Facilities
- Obtain payments (CAPs) from contractors to be signed by project managers
- Use Backtrack app to accurately move documents and payments from project managers to contractors to division of school facilities on a day-to-day basis
- Coordinate data collection and ensure accuracy
- Interact with client and contractors to obtain necessary information and assist to resolve pay collection issues as needed
- Work along with DOE HR to execute the intake of new employees
- Established an organized database containing critical project information that streamlined decision-making processes across departments.
Office Manager
LEAP-@MS447 Middle School
12.2018 - 01.2022
- Plan and schedule programming and events, as well as time availability
- Direct and coordinate activities of personnel engaged in artists’ programs
- Establish work schedules and assign work to 20 staff members
- Manage all data intake and attendance for all programs
- Shadow art program director and update staff on changes in schedule, and new program goals
- Be the first point of contact for any visitors, department of safety visits, program advisor meetings and conferences with the department of education/teachers
Office Coordinator
Moody’s Analytics
12.2016 - 12.2018
- Answer all phones promptly and in a pleasant and professional manner
- Take detailed messages and deliver them without delay
- Manage deliveries and post
- Assist in arranging travel for team members including air, rail, car service and hotel and conference registrations, taking care to be mindful of deadlines and working to ensure that the most economical options are taken advantage of
- Made daily use of Microsoft Office Suite including Outlook, Word, and Excel
- Completed bi-weekly payroll for 20 employees.
Studio Manager
Rivington Rehearsal Studios
06.2011 - 12.2016
- Monitored the facility to ensure that all 8 rehearsal rooms remain safe, secure, and well maintained
- Recorded and collected payments
- Administered the finances of the studio
- Maintained a positive atmosphere and an open communication with other staff and incoming musicians both in person and over phone
- Provide equipment rentals, answer questions regarding rates and type of equipment each room contains
- Established a positive work environment, fostering collaboration among staff members to improve productivity and creativity.
- Coordinated daily studio operations, including scheduling, staff management and customer service.
- Supervised studio staff for timely, accurate and high-quality task completion.
Education
B.A. - ENGLISH Literature
NYACK COLLEGE
Nyack, NYSkills
- Scheduling and planning
- Health and safety compliance
- Construction software proficiency
- Site supervision
- Office administration
Accomplishments
- Streamlined workflow by consolidating lengthy processes and redundant documentation which resulted in more effective and timely completion of report.
- Coordinated 50 special public and private events.
Certification
- Microsoft Office Specialist, Excel, Word, PowerPoint Certifications – Microsoft Corporation.
Languages
Spanish
Native or Bilingual
Timeline
Construction Office Manager
Gordian/DOE
01.2022 - Current
Office Manager
LEAP-@MS447 Middle School
12.2018 - 01.2022
Office Coordinator
Moody’s Analytics
12.2016 - 12.2018
Studio Manager
Rivington Rehearsal Studios
06.2011 - 12.2016
B.A. - ENGLISH Literature
NYACK COLLEGE
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