Jessica Asencio
Summary
Dedicated and detail-oriented Human Resource Coordinator with experience in employee relations, accident reporting, onboarding, separations, and corporate events. Proficient in managing and improving HR processes to ensure compliance, enhance employee satisfaction, and support organizational goals. Skilled in handling confidential information and fostering positive workplace environments.
Overview
7
7
years of professional experience
Work History
Human Resources Coordinator
MadRag Corporate
01.2023 - Current
- Maintained human resources information system and kept employee files up to date and accurate.
- Supported HR functions with emphasis on record keeping, data entry, and general HR tasks.
- Completed background and reference checks to facilitate hiring and onboarding of employees.
- Supported managers in addressing employee concerns, fostering positive workplace relationships.
- Worked with managers to achieve compliance with organizational policies, providing clarifying information and recommending necessary changes.
- Investigated employee complaints, kept documentation and reviewed action plan with management.
- Reviewed and screened applicant resumes to identify qualified candidates.
- Conducted routine HR audits to ensure data accuracy in personnel files, payroll records, and benefit enrollments.
- Resolved employee complaints and grievances successfully through mediation and collaboration.
- Conducted workplace compliance training to reduce liability risks and operate effectively.
- Oversaw and managed hiring process and assisted human resources.
- Pre-screened resumes prior to sending to corporate hiring managers for consideration.
- Completed incoming verification forms for existing and non existing employees.
- Provided separation letters as needed.
- Served as a liaison between employees and management, fostering open lines of communication for addressing concerns promptly.
- Collaborated with management to develop strategies for addressing employee concerns, resulting in a more positive work environment.
- Processed new hires, transfers, promotions and separations.
- Coordinated schedules and timelines for events.
- Coordinated with participating vendors during event planning.
- Managed event logistics and operations.
- Reported incoming workers compensation claims for over 100+ stores
- Reported incoming customer accident reports for over 100+ stores.
- Trained new hires within the Human Resource department.
- Completed audit for the ADP E-Verify system to ensure federal compliance.
Human Resource Representative
MadRag
08.2021 - Current
- Maintained accurate personnel records, ensuring privacy standards were met in accordance with relevant regulations.
- Coordinated new hire onboarding, completing background checks and reference checks to complete screenings.
- Processed paperwork and hiring details for promotions and lateral position changes.
- Planned, monitored and appraised employee work results by training managers to coach and discipline employees.
- Conducted routine HR audits to ensure data accuracy in personnel files, payroll records, and benefit enrollments.
- Managed employee data and privacy to keep employee data confidential.
- Coordinated schedules and timelines for Corporate office events.
- Managed event logistics and operations.
- Brainstormed and implemented creative event concepts and themes.
- Managed administrative logistics of events planning, event booking, and event promotions.
- Communicated with catering, lighting and sound companies to obtain price quotes.
- Implemented protocols and procedures to effectively manage planning process.
HR Recruiter
Snelling Staffing
08.2020 - 04.2021
- Coordinated schedules to arrange management interviews with applicants.
- Communicate with clients requiring staffing services to determine number of hires, salary, positions, and job descriptions for short-term and long-term temporary employees
- Recruit and place 100+ candidates for an array of roles in administrative, medical, light industrial, pharmaceutical and financial roles
- Source resumes to select best-qualified candidates and interview candidates to better assess qualifications and ascertain personality, personal character, and work ethic
- Assist in interviewing and onboarding candidates into onboarding system
- Perform various critical recruiting activities including job postings, talent sourcing, resumes screening, pre-screen interviews, and reference verification
- Perform reference check for candidates during the last stages of the interview process
- Use various methods to recruit and network with potential candidates including job boards, social media platforms, networking events and job fairs
- Scheduled meetings, maintained employee files, managed and updated HR documents and planned events.
Receptionist/Security Officer
GSK Consumer Healthcare
07.2017 - 08.2020
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Answered phone promptly and directed incoming calls to correct offices.
- Kept reception area clean and neat to give visitors positive first impression.
- Streamlined front desk operations for increased efficiency by effectively managing phone calls, emails, and walk-in clients.
- Responded to inquiries from callers seeking information.
- Maintained visitor log for entering and leaving facility for security purposes.
- Helped maintain office security by monitoring visitor access and issuing badges as needed.
- Assisted internal staff with clerical and administrative needs to maximize efficiency and team productivity.
- Demonstrated excellent communication skills when working alongside property managers, maintenance staff, and other team members involved in daily operations.
- Assisted with visitor management by verifying identification and issuing temporary passes.
- Handled sensitive information discreetly and adhered to strict confidentiality guidelines when interacting with building occupants or external parties.
- Improved overall security measures by participating in ongoing training programs and staying up-to-date on industry best practices.
- Secured premises and personnel by patrolling property and monitoring surveillance equipment.
- Wrote detailed reports of all security breaches and investigations.
Education
Bachelor of Arts - Sociology
William Paterson University of New Jersey
Wayne, NJ05.2020
Skills
- Maintains confidentiality
- Employee Relations
- HR Policies Compliance
- Onboarding Coordination
- Recruiting
- Compliance
- ADP Workforce System
- ADP I-9 System
- KWI (MPOS) System
- Kronos System
- Microsoft Office
Languages
Spanish
Native or Bilingual
Timeline
Human Resources Coordinator
MadRag Corporate
01.2023 - Current
Human Resource Representative
MadRag
08.2021 - Current
HR Recruiter
Snelling Staffing
08.2020 - 04.2021
Receptionist/Security Officer
GSK Consumer Healthcare
07.2017 - 08.2020
Bachelor of Arts - Sociology
William Paterson University of New Jersey