Jessica Barajas
Northglenn,CO
Summary
Accomplished Administrative Coordinator with a proven track record at Pepsi Beverages, enhancing operational efficiency and employee morale. Expert in Microsoft Excel and adept at problem-solving, I streamlined invoice procedures and played a pivotal role in transitioning Quark Express to paperless record-keeping, significantly improving data integrity.
Proven track record of maintaining efficient office operations. Expertise in scheduling and coordinating meetings, managing travel and expense reports, AR/AP invoicing and bookkeeping.
Overview
40
40
years of professional experience
Work History
Administrative Assistant/Administrative Coordinator
Pepsi Beverages
05.1991 - 11.2024
- Optimized organizational systems for payment collections, AP/AR, deposits, and accurate record-keeping with diligent data entry and database management for vital company information.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
- Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
- Maintained inventory of office supplies and placed orders.
- Organized company events to enhance team cohesion, coordinating logistics and catering for over 50 participants.
- Enhanced communication within office, establishing weekly newsletter summarizing key updates and achievements.
- Assisted in preparation of financial reports, gathering data that contributed to budgeting accuracy.
- Managed filing system, entered data and completed other clerical tasks.
- Reduced expenses by monitoring budgets, tracking expenditures, and identifying cost-saving opportunities.
- Facilitated successful audits by maintaining impeccable financial and operational records.
Data Entry Clerk
Quark Express
12.1988 - 04.1991
- Completed data entry tasks with accuracy and efficiency.
- Followed established procedures to enter and process data correctly.
- Organized, sorted, and checked input data against original documents.
- Scanned documents and saved in database to keep records of essential organizational information.
- Played key role in transition to paperless record-keeping, reducing environmental impact and improving accessibility.
- Assisted in development of new data entry protocol, leading to improved data integrity.
Bookkeeper/Manager
McDonalds
04.1986 - 10.1988
- Maintained and processed invoices, deposits, and money logs.
- Optimized financial data accuracy, conducted thorough checks and balances.Managed accounts payable and receivable activities, maintaining vendor relationships and positive cash flow.
- Handled payroll processing for employees, ensuring timely payment and adherence to tax regulations.
- Prepared monthly bank reconciliations to ensure accurate representation of company''s financial position.
- Reconciled and corrected issues with financial records.
- Oversaw inventory management, optimizing stock levels, and reducing waste.
Cashier/Cook Operator
Jack in the Box
06.1984 - 05.1986
- Greeted customers entering store and responded promptly to customer needs.
- Welcomed customers and helped determine their needs.
- Worked flexible schedule and extra shifts to meet business needs.
- Operated cash register for cash, check, and credit card transactions with excellent accuracy levels.
Education
High School Diploma -
Ranum High School
Westminster, CO05-1987
Associate of Business Administration - Business Administration
Career Enrichment Park
Westminster, CO05-1987
Skills
- Administrative support
- Microsoft Word
- Microsoft Excel
- Microsoft outlook
- Computer proficiency
- Strong problem solver
- Documentation and recordkeeping
- Excel spreadsheets
- Invoice processing
Timeline
Administrative Assistant/Administrative Coordinator
Pepsi Beverages
05.1991 - 11.2024
Data Entry Clerk
Quark Express
12.1988 - 04.1991
Bookkeeper/Manager
McDonalds
04.1986 - 10.1988
Cashier/Cook Operator
Jack in the Box
06.1984 - 05.1986
High School Diploma -
Ranum High School
Associate of Business Administration - Business Administration
Career Enrichment Park
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