Jessica Carchi
Marysville,WA
Summary
Well-qualified financial systems leader offering demonstrated skill and success in managing internal accounting processes, improving controls and strengthening systems for optimal performance. Proficient in all aspects of accounting, including accounts payable and receivable, budget administration and payroll. Gifted in building and leading solid teams to handle high-volume operations with consistency, accuracy and full compliance with regulatory requirements.
Overview
17
17
years of professional experience
Work History
Operational Payroll Manager
Haggard Electrical Contractors
06.2023 - 01.2024
- Managed payroll information system - Paylocity. Which included employee setup, security, expense, and cost center management.
- Responsible for mapping of General Ledger feed to ERP.
- Balanced payroll liabilities to ERP system.
- Reported certified payroll weekly.
- Managed LOA and PTO benefit and benefit repayment plans,
- Assisted with management of Workforce planning within Procore Project Management system.
- Assisted Director of Field Operations with burden labor cost by employee and analyzing project staffing.
- Managed and trained field employees and foreman with time keeping system.
- Processed full cycle weekly payroll.
- Audited weekly payroll reporting to state and government agencies.
- Worked with Finance team to create Shared Services budget.
- Established and checked coding procedures, monitored reports and updated internal files.
- Addressed employee inquiries regarding pay issues promptly, fostering positive relationships between management and staff members.
- Generated paper checks for employees and printed stubs for associates who received direct deposits to complete payroll distribution.
- Supported financial director with special projects and additional job duties.
- Reviewed time records for 200+ employees to verify accuracy of information.
- Managed monthly comparison of Shared Services budget.
- Transferred data to ERP Financial Accounting system.
- Implemented intercompany time tracking system for Design, Estimating, Pre-Construction team and Low Voltage Project Managers.
- Collaborated with HR department on various ad-hoc duties.
- Processed payroll garnishments such as tax liens and child support.
- Calculated deductions and processed payroll for employees.
- Monitored and updated employee information in payroll system to add changes in salary, bonuses and deductions.
- Spearheaded efforts to reconcile historical payroll discrepancies, resulting in improved relationships with affected employees and restored trust in system.
- Streamlined timekeeping procedures through implementation of automated system that accurately tracked employee hours worked for more efficient payroll processing.
Construction Cost Manager
Blackwood Builders Group
08.2021 - 05.2023
- Oversaw entire accounts payable process, ensuring accuracy, efficiency, and adherence to company policies and procedures.
- Followed up with departments and build team to obtain approvals and meet month-end close deadlines.
- Manage company credit card process.
- Monitored flow of invoices and payments to ensure timely processing of company obligations and avoid late fees or penalties.
- Managed vendor information and ensure accurate and up-to-date records in accounting
- Reviewed, performed due diligence on and approved new vendor setups.
- Analyzed vendor data to identify cost-saving opportunities, negotiated better terms, and optimized payment schedules.
- Established key performance indicators for accounts payable process and team.
- Ensured systems, policies, and procedures adhered to company policies, accounting standards and regulatory requirements.
- Established and enforced internal controls to prevent fraud, errors, and mismanagement of funds.
- Identified expenses to be accrued at month-end.
- Managed all payment transactions, such as ACH, wires, paper checks and credit card, ensuring payments were made in timely manner.
- Managed data entry, validation, and processing of invoices and employee travel reimbursements.
- Monitored cash flow and cash disbursement activities to optimize working capital and ensure adequate funds for payments.
- Monitored payment trends and identified opportunities to improve cash flow management.
- Evaluated and implemented new technology and systems for process improvement.
- Lead and managed accounts payable team, providing guidance, coaching, and support to ensure high level of performance.
- Processed, submitted, and tracked construction loan bank draws for 25+ different entities on monthly basis.
- Monitored project progress to identify and address changes in project scope or budget.
- Enhanced financial performance of projects with meticulous cost analysis and forecasting.
- Established robust reporting systems to track and analyze project expenditures accurately.
- Monitored ongoing project expenses closely, ensuring adherence to approved budgets and minimizing variances.
- Reviewed and approved invoices and payments, verifying accuracy of expenses.
- Attended project meetings to provide updates and insights on project costs.
- Demonstrated respect, friendliness and willingness to help wherever needed.
Accounts Payable Clerk
Roof Truss Supply
10.2019 - 09.2020
- Managed over 1,000+ monthly vendors invoices and bills, as well as assisted in new vendor set up and bids
- Responsible for processing monthly accounts payable cycles
- Prepared bank deposits by compiling data from cashiers, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks
- Processed all incoming mail
- General office responsibilities included filing, copying, scanning, order office supplies, and running errands.
Accounting Assistant
MJR Development
11.2017 - 10.2019
- Responsible for processing bi-monthly accounts payable cycles
- Assisted in annual budget planning and implementation
- Processed monthly governmental entity invoicing for multiple properties
- Managed vendors invoices and bills, as well as assisted in new vendor set up and bids
- Processed Tenant Chargebacks
- Assisted in preparation of draw requests to lenders
- Participated in monthly review of costs using budget to actual &12-month spreads
- Processed all incoming mail
- General office responsibilities included filing, copying, scanning, order office supplies, and running errands
- Responsible for various Property Management tasks such as tenant relationships, vendor management, service requests and repairs & maintenance coordination
- Assisted in planning and managing special projects as necessary
- Prepared other financial packages.
- Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers.
Accounting & HR Manager
Degginger McIntosh & Assoc
01.2014 - 05.2017
- Supervised employees performing financial reporting, accounting, billing, collections, payroll, and budgeting duties
- Maintained current knowledge of organizational policies and procedures, federal and state policies and directives, and current accounting standards
- Developed internal control policies, guidelines, and procedures for activities such as cash and credit management, trust accounting, and payroll
- Authorized requests for operations and trust account disbursements in accordance with company policies and procedures
- Prepared and maintained monthly Bank Reconciliations
- Directed and administrated monthly closing, consolidation, reconciliation, general ledger, accounts payable, investment, fixed asset and annual budget processes
- Prepared and reviewed financial reports with President & Vice President
- Managed accounts payable internal audit of expense reimbursements and invoices, confirmed accrual dates, monthly bank reconciliation for petty cash accounts
- HR responsibilities included New Hire Implementation, Benefits Administration, Employee Relations/Coaching, Training, Paperwork/Payroll Processing and Administration, as well as Stock Coordination
- Administered ADP HR Profile Database - database population, data entry, maintenance and auditing
- Reviewed and approved register for semi-monthly payroll processing.
- Devised hiring and recruitment policies for 50+- employee company.
Accounting Assistant
Degginger McIntosh & Assoc.
02.2010 - 12.2013
- Prepared bank deposits by compiling data from cashiers, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks
- Reconciled GL expense accounts and Capital One Business Card account statements
- Responsible for Trust and Operations Accounts Payable; included internal audit of expense reimbursements and invoices, confirming accrual dates, monthly reconciliation of trust commission
- Prepared carrier and vendor check batches weekly
- Processed manual checks upon request
- Requested W-9 form information from vendors, maintained and processed annual 1099's as well as vendor relations
- Created financial spreadsheets and correspondence letters
- Assisted in correcting various employee, client, and accounting issues daily
- Compiled employee time, production, and payroll data from time sheets and other records
- Processed and issued employee paychecks and statements of earnings and deductions
- Kept track of leave time, such as vacation, personal, and sick leave, for employees.
Receptionist
ATCO Communication Services LLC
10.2008 - 02.2009
- Managed multi-line phone system
- Entered employee timesheets in QuickBooks for payroll purposes
- Entered contractor timesheets in Verizon RAMS system for payment
- Responsible for entering production data into QuickBooks.
Accounts Payable & Payroll Specialist
Tetra Tech CSI Inc
04.2007 - 05.2008
- Assisted Project Manager, Construction Manager, and Administration Manager in various projects including creating and initiating new administrative procedures and processes for all aspects and departments of the office
- Reported daily production, internal crew line up to Verizon by the strictly enforced deadline
- Entered WA operations payroll and employee's time tracking in Access database weekly
- Processed all HR related documents including new hire paperwork, disciplinary action records, termination reports, and benefit enrollments
- Ordered and maintained all office supplies and equipment for office
- Managed: Accounts Payable; matched Purchase Orders to invoices, approved invoices for weekly check run, analyzed weekly aging report to determine payment for suppliers, provided audit for employee expense reports, maintained supplier information for annual 1099 s
- Responsible for tracking the status of all customer complaints and utility damage claims in Verizon's FIOS Contractor System
- Maintained all contractor city business licenses required.
Education
GED -
Everett Community College
Everett, WA06.2004
Skills
- QuickBooks Desktop Pro
- Sage 300
- Procore Project Management System
- Concur Expense Management System
- MAS90 Invoice Data Entry
- AMS360 Agency Management System
- ADP & Paylocity Online Payroll & HR Administration Systems
- Reviewing timesheets
- Human Resource Management
- Data Entry and 10-Key
- Certified Payroll Professional
- Accounting ledger maintenance
- Accounts Payable, Accounts Receivable, Cash Flow analysis, Expense Tracking, Purchase Order Management
- Cost Accounting and data analysis
- Staff Management and Supervision
- Financial analysis and reporting
- Payroll System Implementation
- Microsoft Office Suite
- Multi-Line PBX Phone System
Timeline
Operational Payroll Manager
Haggard Electrical Contractors
06.2023 - 01.2024
Construction Cost Manager
Blackwood Builders Group
08.2021 - 05.2023
Accounts Payable Clerk
Roof Truss Supply
10.2019 - 09.2020
Accounting Assistant
MJR Development
11.2017 - 10.2019
Accounting & HR Manager
Degginger McIntosh & Assoc
01.2014 - 05.2017
Accounting Assistant
Degginger McIntosh & Assoc.
02.2010 - 12.2013
Receptionist
ATCO Communication Services LLC
10.2008 - 02.2009
Accounts Payable & Payroll Specialist
Tetra Tech CSI Inc
04.2007 - 05.2008
GED -
Everett Community College
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