Summary
Overview
Work History
Education
Skills
Work Availability
Work Preference
Timeline
Hi, I’m

JESSICA CHEW

Contract Administrator
Anderson,IN
JESSICA CHEW

Summary

Experienced Contract Administrator in the Civil Engineering field, skilled at navigating federal and local government regulations. Proficient in negotiating and executing agreements for infrastructure projects with government agencies. Demonstrated expertise in contract management, ensuring adherence to regulatory standards and optimizing operational efficiency. Known for proficiency in contract drafting, risk mitigation, and fostering collaborative teamwork while maintaining adaptability and reliability.

Overview

11
years of professional experience

Work History

Egis BLN USA, Inc., (Beam, Longest and Neff, LLC)
Indianapolis, Indiana

Contract Administrator
02.2018 - Current

Job overview

  • Responsible for drafting all proposals and contracts through execution. Ensuring the accuracy of the contract and manhours justifications submitted.
  • Coordinate with internal Department Heads, Executives and Clients for the development and approval of contracts and fees.
  • Monitor all contract deadlines and requirements to ensure successful and on time submission.
  • Review contractual terms and conditions to ensure minimal risk to company.
  • Review cost proposals and ensure compliance with RFP requirements.
  • Responsible for creation of all sub agreements and coordination with sub consultants.
  • Maintain record of all certificate of insurance forms. Ensures that sub consultants meet insurance requirements.
  • Responsible for keeping records for the cyber, professional and liability insurance for parent company and affiliates. This includes, compiling and maintaining accurate records for the yearly renewals. Main contact for the company for Insurance for any claims.
  • Monitored incoming contracts and service agreements for correct pricing and information.
  • Maintained strict confidentiality of sensitive information while handling sensitive client contracts.
  • Ensured timely execution of contracts by closely monitoring deadlines and coordinating efforts with internal teams.
  • Tracked contract milestones and updated stakeholders to facilitate project progress.
  • Stored and filed contract documents in orderly, organized systems.
  • Streamlined contract processes by implementing efficient tracking and organization systems.
  • Drafted, reviewed and revised contracts for accuracy and completeness.
  • Managed high-value contracts with a keen eye for detail, identifying discrepancies and inaccuracies before finalization.
  • Actively participated in continuous improvement initiatives aimed at enhancing the effectiveness of contract administration processes.
  • Assisted in the development of standard operating procedures, improving overall efficiency within the Contract Administration department.
  • Performed thorough analyses of existing agreements, recommending modifications or termination when appropriate based on cost-benefit considerations.
  • Facilitated communication between involved parties to enable timely contract sign-off.
  • Oversaw contracts for over 6 different departments using both manual and automated strategies.
  • Enhanced client relationships by providing exceptional support during the contract negotiation process.

Element Three
Indianapolis, Indiana

Executive Assistant/Office Manager
01.2016 - 01.2018

Job overview

  • Maintained confidentiality of all communications and documentation in role.
  • Organized monthly all company meetings – including scheduling, preparing facility, organizing materials and agendas and overseeing catering.
  • Managed office inventory – including ordering, requisition, stocking and shipment. Effectively reduced the yearly cost of office supplies.
  • Handled confidential and sensitive information with discretion and tact.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
  • Organized and coordinated conferences and monthly meetings.
  • Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
  • Answered high volume of phone calls and email inquiries.
  • Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
  • Screened calls and emails and responded accordingly to support executive correspondence.
  • Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
  • Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
  • Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
  • Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
  • Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
  • Assisted in the development of company policies and procedures, contributing to a more organized work environment.
  • Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
  • Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
  • Facilitated onboarding of new employees, ensuring smooth transition into company culture and workflow.
  • Maintained strict confidentiality of sensitive information, upholding company's privacy policies and ethical standards.

Indianapolis Public Library Foundation
Indianapolis, Indiana

Administrative Assistant/Event Coordinator
01.2014 - 01.2016

Job overview

  • Organized quarterly Board Meeting - including scheduling, preparing facility, organizing materials and agendas and overseeing catering.
  • Assembled, created and distributed all Board Packets for the Board Meetings.
  • Managed CRM data base, generated reports and offered troubleshooting support.
  • Performed accounting activities, such as preparing check logs, purchase orders, expense reports and invoices.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
  • Ensured accurate record-keeping with diligent data entry and database management for vital company information.
  • Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
  • Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
  • Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
  • Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
  • Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
  • Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
  • Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
  • Monitored office supplies inventory, ensuring availability of essential items without overstocking.
  • Assisted in preparation of financial reports, gathering data that contributed to budgeting accuracy.
  • Managed filing system, entered data and completed other clerical tasks.
  • Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
  • Assisted coworkers and staff members with special tasks on daily basis.
  • Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
  • Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
  • Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
  • Opened and properly distributed incoming mail to promote quicker response to client inquiries.
  • Facilitated timely delivery of special projects to meet organizational and departmental objectives.

Education

Anderson University
Anderson, IN

Bachelor of History from American History
01.2011

University Overview

  • Member of Phi Alpha Theta

Anderson University
Anderson, IN

Bachelor of Political Science from International Studies
01.2011

Skills

  • Excellent communication skills and attention to detail
  • Ability to collaborate effectively
  • Drafting, adjusting and reviewing of contracts
  • Ability to work well under pressure and meet tight deadlines
  • Knowledge of legal requirements involved with contracts
  • Proactive, highly motivated and flexible
  • Workflow management
  • Legal compliance
  • Company policy oversight
  • Contract drafting
  • Document control
  • Compliance enforcement
  • Contract reviews and edits
  • Contract closeout
  • Proposal preparation
  • Confidential records
  • Proposal evaluation
  • Change orders
  • Status reporting
  • Time management
  • Document review
  • Contract administration
  • Attention to detail
  • Workflow planning
  • Work Planning and Prioritization
  • Database administration
  • Records and database management
  • Regulatory compliance
  • Documentation and control
  • Process development
  • Flexible schedule
Availability
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Work Preference

Work Type

Full Time

Work Location

HybridRemoteOn-Site

Important To Me

Work-life balanceCompany Culture4-day work weekPaid time off401k match

Timeline

Contract Administrator

Egis BLN USA, Inc., (Beam, Longest and Neff, LLC)
02.2018 - Current

Executive Assistant/Office Manager

Element Three
01.2016 - 01.2018

Administrative Assistant/Event Coordinator

Indianapolis Public Library Foundation
01.2014 - 01.2016

Anderson University

Bachelor of History from American History

Anderson University

Bachelor of Political Science from International Studies

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