Jessica Cole
Overland Park
Summary
Dynamic Executive Assistant excelling in executive support and office management. Expert in optimizing schedules and enhancing communication, while demonstrating strong problem-solving abilities. Successfully improved document retrieval efficiency by 30% and facilitated seamless corporate events, driving organizational success.
Professional with strong background in executive support, adept at managing complex schedules, coordinating meetings, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes.
Overview
19
19
years of professional experience
Work History
Executive Assistant
Accounting Solutions Group LLC
03.2022 - 01.2024
- Managed calendar scheduling to optimize executive time and meeting efficiency.
- Organized travel arrangements, ensuring compliance with company policies and preferences.
- Assisted in preparing reports and presentations, enhancing communication clarity.
- Maintained filing systems for documents, improving accessibility and retrieval speed.
- Managed monthly bookkeeping for various clients.
- Organized annual tax documentation for clients to ensure timely filing.
- Assisted with on-site client visits to catalog appropriate documentation for tax filings.
Executive Assistant to the Chief Executive Officer
Aetna Better Health of Kansas
10.2018 - 10.2020
- Managed executive calendar, scheduling meetings and coordinating travel arrangements efficiently.
- Prepared detailed reports and presentations for board meetings, ensuring clarity and accuracy.
- Acted as point of contact between CEO and internal/external stakeholders, facilitating effective communication.
- Maintained confidential information with discretion, adhering to company policies and regulations.
- Organized company events and team-building activities, enhancing employee engagement and morale.
- Optimized scheduling efficiency by coordinating meetings, appointments, and travel arrangements for the CEO.
Executive Assistant to the CIO
Blue Cross Blue Shield of Kansas City
09.2017 - 10.2018
- Managed executive calendars, scheduling appointments and coordinating meetings with internal and external stakeholders.
- Prepared detailed reports and presentations to support executive decision-making processes.
- Streamlined office operations by implementing efficient filing systems and digital documentation practices.
- Liaised with cross-functional teams to ensure alignment on project timelines and deliverables.
- Assisted in planning and executing corporate events, enhancing employee engagement initiatives.
Project Coordinator
Adams Gabbert
03.2017 - 09.2017
- Provided executive assistant support to the CIO and CTO of BlueKC.
- Coordinated project timelines and deliverables, ensuring alignment with stakeholder expectations.
- Developed and maintained detailed project documentation for tracking progress and facilitating communication.
- Facilitated cross-functional team meetings to address project challenges and promote collaboration.
- Implemented process improvements that enhanced workflow efficiency and reduced bottlenecks in project delivery.
Executive Assistant to the Head of Operations
AIG Shared Services
08.2004 - 03.2017
- Managed executive calendars, coordinating meetings and travel arrangements for senior leadership.
- Streamlined communication between departments, enhancing collaboration and information flow across teams.
- Developed and maintained filing systems, improving document retrieval efficiency by 30%.
- Prepared reports and presentations, ensuring accuracy and alignment with strategic objectives.
- Led onboarding process for new team members, fostering a supportive integration into the organization.
- Coordinated logistics for corporate events, ensuring seamless execution of all activities and services.
- Mentored junior administrative staff, providing training on best practices and company policies.
Education
No Degree -
Johnson County Community College
Overland Park, KSSkills
- Executive support
- Administrative support
- Office management
- Strong problem solver
- Expense reporting
- Schedule & calendar planning
Timeline
Executive Assistant
Accounting Solutions Group LLC
03.2022 - 01.2024
Executive Assistant to the Chief Executive Officer
Aetna Better Health of Kansas
10.2018 - 10.2020
Executive Assistant to the CIO
Blue Cross Blue Shield of Kansas City
09.2017 - 10.2018
Project Coordinator
Adams Gabbert
03.2017 - 09.2017
Executive Assistant to the Head of Operations
AIG Shared Services
08.2004 - 03.2017
No Degree -
Johnson County Community College