Jessica (Davison) Maschi-Perez
Administrative Professional
Summary
Driven and resourceful administrative professional with nearly 20 years of experience assisting and working with high-achieving executives. Track record supporting the completion of professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environment, and is highly motivated and eager to lend combined knowledge and skills to enhance business performance. Operates well in both individual and team capacities, leveraging seasoned work ethic to quickly adapt to different processes and drive company objectives.
Overview
19
19
years of professional experience
3
3
Certifications
Work History
Executive Assistant to CEO
NPAG
04.2019 - 04.2024
- Oversaw executive support functions, ensuring seamless operations for the CEO and senior leadership
- Managed intricate email and calendar dynamics, exemplifying precision in time-sensitive tasks
- Acted as a vault, maintaining confidentiality regarding all aspects of business
- Cultivated and helped to sustain valuable relationships with clients, candidates, and sector colleagues on behalf of the CEO
- Coordinated and executed travel arrangements for the CEO and leadership members, encompassing air travel, ground transportation, and accommodations
- Led the planning and flawless execution of company and partner retreats, overseeing logistics, lodging, meals, entertainment, and employee enrichment. Was responsible for all 'swag' materials.
- Orchestrated end-of-year 'champion' gifts; compiling and distribution of contact lists, selecting non-profit organizations, and overseeing the ultimate delivery of items. Managed a spectrum of colleague gifts and company-wide appreciation gestures throughout the year
- Assumed the role of pseudo-chief of staff/project manager, guiding junior and senior associates in client interactions, candidate stewardship, and scheduling. Acted as a liaison between the two organizations
- Oversaw scheduling for new business development and occasionally contributed to proposal development initiatives
- Worked with Marketing and Communications for brand consistency and updates to organizational materials and website
- Managed standard administrative duties, from meeting dictation to crafting Zoom invitations and maintaining Microsoft business accounts
- Responsible for scheduling of team meetings, agenda creation, facilitation, and reporting out
- Created engaging and creative slide decks for both internal and external meetings
- Provided adept technical editing for client-facing documents across the organization.
Executive Assistant
Ken Clark Partners
02.2015 - 09.2018
- Orchestrated comprehensive executive support, catering to the professional and personal needs of the Chairman/CEO
- Mastered the intricacies of domestic and international travel, meticulously handling air travel, ground transportation, and accommodations for the Chairman/CEO and interviewing candidates
- Oversaw logistics for interviews and meetings, ranging from one-on-one sessions to large boardroom gatherings
- Crafted and distributed itineraries, managed audio/visual components, meeting materials, notes, and follow-up materials
- Responded with agility to communications, maintaining confidentiality and professionalism in daily correspondence and candidate interactions
- Vigilantly managed the Chairman/CEO's calendar, providing nightly itineraries for the following day
- Maintained and updated a confidential internal database of candidate information and associated documents
- Directed mailings and initiated conversations and meetings between prospective contributors and the Travis Manion Foundation
- Displayed adaptability in swiftly assessing, re-evaluating, and executing changes to schedules and itineraries, particularly in last-minute situations
- Maintained company-related documents and ensured the timely execution of New Business Development correspondence
- Administered routine office functions, including ordering supplies, overseeing day-to-day operations, and handling incoming and outgoing mail
- Published open positions on company and social media platforms, showcasing proficiency in calendar management and executive-level meeting coordination.
Associate Project Manager
Synergy Medical Education
08.2013 - 02.2015
- Collaborated in project planning and management, supporting Directors and Project Managers in delivering successful initiatives
- Specialized in Gastroenterology and Rheumatology, conducting weekly literature searches to stay abreast of Immunology field developments
- Ensured the accuracy and quality of materials through meticulous fact-checking and formal review processes
- Contributed to the development of presentation slides for live programs and webcast materials for faculty members
- Facilitated communication with internal account, production, and design teams
- Provided status reports to clients and vendors, aiding in the smooth flow of client/agency communications
- Offered insights on project milestones during weekly status meetings, demonstrating a commitment to project oversight.
Administrative Assistant
Thomas Jefferson University
07.2012 - 08.2013
- Executed administrative duties for Dr. Languino and Dr. Rui, showcasing precision in tasks ranging from scheduling to daily day-to-day administration
- Applied editorial expertise in reviewing and editing peer-reviewed journals for publication, including PubMed searches
- Assisted in reviewing and editing government and non-profit grant proposals, emphasizing attention to detail and adherence to guidelines
- Coordinated schedules and daily calendars, contributing to efficient daily operations
- Managed travel and conference accommodations, ensuring seamless arrangements
- Played a pivotal role in the medical school admissions process, evaluating applications and providing applicant backgrounds before prospective interviews
- Upheld confidentiality while maintaining and updating a confidential internal database of sensitive candidate information
- Prepared presentations using Microsoft Office Suite applications, showcasing adept use of Word, Excel, and PowerPoint
- Ensured efficient workflow processes by monitoring daily operations and facilitating communication between different departments within the organization
- Screened incoming telephone calls and routed them to appropriate personnel, enhancing overall communication efficiency
- Prepared agendas and materials for meetings and conferences, contributing to organized and productive sessions.
Teacher
Huntington Learning Center
03.2012 - 07.2012
- Served as a Subject Teacher for Biology and Mathematics for grades 7-12, bringing a passion for fostering educational growth in students
- Conducted engaging SAT Math sessions, contributing to students' test preparation and critical thinking skills
- Delivered lesson content with varied strategies to maintain student interest and reinforce key concepts
- Promoted critical thinking to help students develop problem-solving skills, aligning with Huntington Learning Center's commitment to personalized tutoring.
Undergraduate Researcher
Bernadette Holdener Laboratory, Stony Brook University
07.2009 - 07.2011
- Conducted extensive research on the enzyme O-fucosyltransferase-2 (POFUT-2) and its role in mouse development, showcasing dedication to scientific inquiry
- Explored the characteristics of the little-known placental mammal, the Tenrec, in Madagascar, Africa, contributing to the understanding of diverse mammalian species
- Regularly performed immunohistochemistry and picrosirius red staining on 7.5, 8.5, and 13.5 days post (dpc) mouse embryos, demonstrating technical proficiency in laboratory techniques
- Prepared DNA samples for Polymerase chain reaction (PCR) analysis, showcasing precision in molecular biology techniques
- Conducted dissection of adult female mice and their embryos, displaying adeptness in handling biological specimens
- Contributed to literature reviews related to specific topics within the research field, emphasizing a comprehensive understanding of existing knowledge
- Adapted swiftly to changing environments throughout different stages of projects, demonstrating flexibility and resilience
- Maintained accurate records of all activities related to the project, including progress updates and notes, ensuring meticulous data management
- Attended project meetings and seminars, actively participating in academic discussions and contributing to the scientific community.
Intern
Stony Brook University
07.2009
- Developed knowledge and skills required to perform multiple laboratory techniques
- Conducted research on Acute Lymphoblastic Leukemia cells (Jurkat Cells) in an attempt to suppress growth and encourage apoptosis using Gamma Secretase Inhibitors in the Notch Signaling Pathway.
Administrative Assistant
Aventura Technologies
12.2007 - 01.2009
- Performed office administration duties, such as regularly answering phones, ordering office supplies, and bookkeeping
- Performed accounts payable/accounts receivable tasks
- Coordinated company trade show events
- Performed inside sales and customer service
- Coordinated shipping/receiving and inventory functions.
Office Manager
Action Services II Inc.
Lindenhurst, NY
05.2005 - 10.2009
- Performed bookkeeping for clients, including account reconciliation, general ledger entries, and checkbook balancing
- Data entry on Peachtree and QuickBooks accounting programs
- Interacted with clients via phone, email, and in-person
- Managed day-to-day operations of the office, such as ordering supplies, maintaining equipment and managing calendars.
- Responded to customer inquiries via phone or email in a professional manner.
- Maintained confidential records relating to personnel matters.
- Created and maintained filing systems to ensure accurate record keeping.
- Utilized excellent organizational skills to prioritize tasks effectively.
- Fostered relationships with vendors to expedite orders, repairs and maintenance.
Education
Bachelor of Science - Biology
08.2011 -
Associate of Arts - Liberal Arts
05.2009 -
Skills
Presentation DevelopmentDatabase ManagementMail ManagementDocument PreparationMicrosoft Office Suite
Project Support
Research
Travel administration
Meeting planning
Executive Support
Project Management
Certification
Diversity, Equity, and Inclusion in the Workplace Certificate, Muma College of Business at the University of South Florida, Received May 2021
Additional Information
SuperMajority Majority Leaders Summer 2021 Cohort
Awards
- Eunice T. Glover Visionary Award
- NIH Funded Minority Access to Research Career Fellow
Publications
- Jessica R. Davison, Joanna S. Chan, Lucia R. Languino Ph.D., Ovarian Cancer: a growing epidemic, Published in European Women's Cancer Newsletter, (May 2013)
- Jessica R. Maschi-Perez, Sharee Sandler, Robert Haltiwanger, and Bernadette C. Holdener, O-Fucosyltransferase-2 and its role on CCN1 and Collagen, (April 2011)
- Jessica R. Maschi-Perez, Gina M. Sorrentino, Maureen A. O'Leary, and Bernadette C. Holdener, Development Staging and Description of the Tenrec, Undergraduate Research and Creative Activities (URECA) Symposium, Stony Brook, NY, (March 2010)
- Jessica R. Maschi-Perez and Bernadette Holdener, Producing Antibodies Against O- fucosyltransferase-2. Extended Research, Stony Brook, NY, (August 2009)
- Jessica Maschi-Perez and Crystal Peterson, Down Regulating of Notch Signaling in Acute Lymphoblastic Leukemia Cells Using Gamma Secretase Inhibitors Annual Biomedical Research Conference for Minority Students (ABRCMS) Phoenix, AZ, (June 2009)
Hobbies
My Dog Dolores, Science, Anatomy, Reading, Writing, Crafting, Creating, Graphic Design, Poetry, Museums, History (specifically The Culper Spy Ring)