JESSICA FERRIS
Aliso Viejo,CA
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
5
5
years of professional experience
Work History
Administrative Assistant
South Coast Water District / JRWSS
08.2023 - 06.2024
- Prepare and distribute agenda packets for the JRWSS Member Agency Meetings; attend Member Agency meetings as Secretary and draft the minutes of the meetings; knowledge and use of Granicus Board meeting software.
- Prepare and edit correspondence, forms, and reports; proofread materials for accuracy, completeness, compliance with departmental policies, correct formatting, and grammar, punctuation, and spelling.
- Maintain records for Water Quality samples, Confined Space Entry Permits, USA Dig Alerts, Reservoir Management System inspections, meter reads, well reads, preventative maintenance, and employee certifications.
- Schedule meetings for JRWSS staff with SCWD Staff, member agencies and companies; manage calendar for staff.
- Submit purchase requisitions and process receivables.
- Monthly credit card reconciliation.
- Prepare JRWSS staff accomplishments for the General Manager’s Monthly Report.
- Prepare and submit recurring regulatory reports and documents.
- Organize and maintain various administrative, reference, and follow-up files; purge files as per the Records Retention policy. Manage document retention, indexing and archiving.
- Procure, distribute, and maintain inventory of office supplies.
- Process conference and travel requests for Staff including conference registration, plane tickets, car rental and accommodations.
- Collaborate with Veterinarian for proper care of the District’s livestock; feed, groom, and collect livestock into pen.
- Prepare special mailings and ensures that all attachments are included and are mailed in a timely manner.
Occupational Therapy Administrator
Gallagher Pediatric Therapy
08.2019 - 07.2023
- Manage detailed filing system and database systems for maintaining client records
- Train newly hired employees regarding company procedures, standards and goals
- Coordinate employee schedules
- Prepare reports to summarize operational results and financial performance
- Document findings of study and prepare recommendations for implementation of proper procedures
- Check monthly reports and analyze billing data
- Maintain accurate and complete billing system and process
Education
Associate of Science - Occupational Therapy
Stanbridge University
Irvine04.2019
Skills
- Office Administration
- Report Writing
- Calendar Management
- Document Control
Timeline
Administrative Assistant
South Coast Water District / JRWSS
08.2023 - 06.2024
Occupational Therapy Administrator
Gallagher Pediatric Therapy
08.2019 - 07.2023
Associate of Science - Occupational Therapy
Stanbridge University
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