Jessica Fiona

- Provide high-level administrative support to multiple Executives and managers, anticipating their needs and ensuring their day-to-day operations were streamlined and efficient
- Effectively manage all facets of the Los Angeles office, including conference rooms, workstations, supply and kitchen orders, cleanliness, repairs, and vendor coordination.

- Plan and coordinate all logistics for team meetings, offsites, client events, social events, and volunteer efforts (including but not limited to location sourcing/booking, catering, AV requirements, and transportation)

- Act as the central liaison for all office and IT-related inquiries, effectively resolving issues and ensuring seamless functionality of systems and equipment.

- Manage storage spaces in the office and studio, effectively handling the influx of client products delivered daily for shoots, ensuring efficient organization and accessibility.

- Proficient in managing large budgets to cater to the needs of over 120 employees, ensuring financial resources were allocated efficiently and effectively.

- Oversee all facility-related matters, including janitorial services, HVAC systems, and security protocols, while cultivating strong relationships with vendors to ensure optimal service delivery.

- Successfully organize monthly company-wide events to foster inclusivity and employee engagement, contributing to a positive and cohesive work culture.

- Coordinate logistics between 150 vendors per event so that festival ran smoothly, made exceptional profit and exceed guests’ expectations.
- Screen calls and emails and responded accordingly to support executive correspondence.
- Tracked and recorded expenses and reconciled accounts to maintain accurate, current and compliant financial records.