Jessica Gaines
Warsaw,VA
Summary
Knowledgeable, organized and dedicated Accountant proficient in laws and procedures governing business operations, and regulatory compliance. A proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic with the ability to perform effectively in independent or team environments.
Overview
18
18
years of professional experience
Work History
Accountant Workforce Specialist
Rappahannock Community College
08.2023 - Current
- Process routine financial fund transactions, general financial data as directed.
- Assist in the development, coordination and maintenance of budgetary information proofing and posting transactions to journals and ledgers, preparing trial balances, reconciling accounts, making routine account analysis, and preparing fiscal summaries and other reports.
- Train new employees on accounting principles and company procedures.
- Reconcile accounts and review expense data, net worth, and assets.
- Complete daily cash functions like account tracking, daily deposits, budgeting, and cash, and banking reconciliations.
- Invoice internally and 3rd Party vendors.
Administrative Coordinator/Assistant Payroll Specialist
VCU School of the Arts Qatar Support Office
07.2014 - 08.2023
- Acted as a liaison between departments, outside vendors, and staff members
- Processed travel authorizations, and travel reimbursements (Chrome River)
- Made departmental purchases and enter into the eVA system
- Processed routine financial fund transactions
- Reconciled financial records and analyze data
- Created Journal Vouchers, and prepare reports
- Prepared and tracks Purchase Orders in RealSource, and processes Pcard requests
- Reconciled Monthly Invoices & Purchases
- Assisted with recruitment, onboarding, and separation
- Served as building manager and maintain administrative workflow by studying methods; implement cost reductions; develop reporting procedures
- Coordinated all mailings within the office through campus, UPS, FedEx, DHL
- Maintained administrative workflow by studying methods, implementing cost reductions, and developing reporting procedures
- Maintained rapport with customers, managers, and employees by arranging continuing contacts, researching and developing new services and methods
- Prepared electronic payroll folders
- Keyed in timesheets for QH employees in PHATIME and RealTime
Executive Assistant
VCU Facilities Management/Physical Plant
05.2012 - 07.2014
- Processed travel for the entire department; conference registration; flight, transportation, lodging
- Processed travel authorizations, and reimbursements (Chrome River)
- Maintained departmental purchases, created Purchase Orders (eVA)
- Timecard entry, and approved time
- Managed system to ensure accurate billing and charging of manual labor hours and material
- Assisted in the implementation of CMMS and Banner SCT Systems
Coordinator of Business and Educational Services
VCU Honors College
02.2010 - 05.2012
- Played an integral role in the admissions process, particularly with GMED applications
- Evaluated students' domicile status through vetting in-state tuition forms
- Initial point of contact, answered telephone calls and responded to email inquiries in timely manner
- Served as departments fixed assets manager
- Supervised work-study students and coordinated his/her schedule
Administrative & Office Specialist III
VCU Office of Undergraduate Admissions
09.2006 - 02.2010
- Planned, organized and directed community and student development, staff functions, and judicial processes
- Determined completeness of files and forwarded for review to appropriate university offices
- Processed undergraduate admissions applications, transcripts, and residency forms
Education
Master of Science - Human Resource Management, Contemporary Business, Leadership Organizational Behavior
Strayer University
Bachelor of Science - Public Administration
Virginia State University
Skills
- Communication
- HRIS
- HRM
- Recruitment & Selection
- Microsoft Word
- Microsoft Excel
- Microsoft Power Point
- Chrome River
- EVA System
- Banner SCT System
- CMMS System
- Billing
- Fixed assets
- Information Systems
- Payroll
- RealTime
- Recruitment
- Reporting
- Researching
- Office administration
- Perceptive Content
Timeline
Accountant Workforce Specialist
Rappahannock Community College
08.2023 - Current
Administrative Coordinator/Assistant Payroll Specialist
VCU School of the Arts Qatar Support Office
07.2014 - 08.2023
Executive Assistant
VCU Facilities Management/Physical Plant
05.2012 - 07.2014
Coordinator of Business and Educational Services
VCU Honors College
02.2010 - 05.2012
Administrative & Office Specialist III
VCU Office of Undergraduate Admissions
09.2006 - 02.2010
Bachelor of Science - Public Administration
Virginia State University
Master of Science - Human Resource Management, Contemporary Business, Leadership Organizational Behavior
Strayer University
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