Jessica Hanlon
Des Moines,IA
Summary
Seasoned administrative and project implementation professional with tenure in the Health, Safety, Environment, Regulatory Science, Project Management, Logistics, HR and Accounting sectors. I've successfully supported over 140 colleagues and implemented 60 initiatives spanning over 20 countries. Currently working with Robert Half's Engagement Team to support a mass system integration for a global client in the agriculture industry.
Overview
13
13
years of professional experience
Work History
Engagement Specialist: Accounting & Finance
Robert Half
Urbandale
11.2023 - Current
- Full cycle AP transactions and processing including 3 way match
- Annual AP processing over $250MM
- Complete check run and monthly accruals
- Update journal entries with intercompany account activities and monthly reconciliation
- Manage daily and monthly AP and cash management activities, in Adobe, SAP and Excel systems
- Resolve vendor AP inquiries and issues.
E2W Project Leader, Program Management & Product Launch
Corteva Agriscience
Johnston
07.2020 - 07.2022
- Promoted from the Program Management Administrative Coordinator to E2W Project Leader, Program Management & Project Launch
- Execute 2 Win process implementation and accountabilities delivery for the Project Management and Product Launch initiatives including stakeholder engagement, Transformation Office meeting facilitation, initiative reporting and data mining with initiative owners encompassing 3 Subfunction Workstreams, 580 milestones, 38 Initiatives, and 60 Initiative Owners
- Performing initiative owner coaching and coordination of initiative spotlights and changes stories
- Operational project leader for Seed Program Management systems-related support for Portfolio Navigator and SharePoint maintenance, upgrade testing and user security
- Deliver additional bandwidth and coverage for core systems
- Facilitate monthly “E2W TO Meeting” Program Management and Product Launch (PMPL)” meetings
- Produce weekly WAVE dashboard reports, resolve Wave errors, schedule1:1 walkthrough meetings
- Engage post-mortem meeting for the PMPL workstream, and for the R&D, Commercial, and PMP sub-workstreams as well
- Review, improve and approve stage gate-submission requests
- Present “State of Affairs” updates to Program Management Leadership
- Host the “E2W PMPL Wrap Up, Summary, and Recognition Celebration,” which includes participation from the Corteva Executive Leadership Team.
Global Business Platform Administrative Coordinator
Corteva Agriscience
Johnston
08.2018 - 07.2020
- Lead various Operational Excellence and Strategic Initiative teams in accomplishing initiative timelines
- Planned, coordinated, and managed change curve, executed special projects which required research and analysis of data, facilitated coaching sessions, data mining, and reporting
- Coordinated large meetings with attendees from mixed geographies including members from the Executive Leadership Team
- Composed complex memos, letters, reports, graphics, and presentations
- Maintained and prioritized calendar invitations and meeting requests on behalf of managers and various teams’ schedules
- Resourcefully resolved various issues utilizing technical expertise and well-established internal and external networks, often across multiple countries or cultures
- Reconciled department budget timely
- Refined time summaries, processed invoices, and performed other related administrative duties
- Advanced Inclusion, Diversity & Equity progress by serving as a member of the LGBTQA+ Business Resource Group Leadership Team
- Exemplified the importance of safety and extended professional network by serving as a member of the Emerson Building Safety Committee.
Payroll and Accounts Payable Administrative Specialist
ILC Resources
Urbandale
01.2018 - 06.2018
- Prepared and processed weekly payroll for 80 plant employees and 23 fleet drivers
- Generated monthly and quarterly reports consisting of plant overtime and wage totals, worksite reports, labor allocation detail reports, new hire and termination reports, and Mine Safety & Health Administration reports
- Managed direct deposits, benefits withholdings, payroll deductions, garnishments, levies, flexible spending accounts, federal and state payroll tax deposits and returns, new hire reports, exception reports, federal payroll summaries, W-2s, wage and hour law compliance, paid leave, vacation, and sick time reporting
- Served as a point of contact with benefit vendors/administrators, prepared new hire and termination paperwork, and resolved payroll inquiries
- Maintained current HR files and databases, including but not limited to employment status, grievance records, performance reviews, and disciplinary actions
- Processed over $300,000 in weekly freight invoices, filed electronic documents, analyzed and interpreted general invoice information, acted as a liaison between ILC Resources and 70 trucking companies.
Global Seeds Regulatory Science Administrative Coordinator
Dow DuPont
Johnston
08.2016 - 01.2018
- Provided administrative support for 140+ individuals including the Director of Global Seeds Regulatory, Sr
- Research Managers and Sr
- Scientists in locations across the U.S
- And India
- Performed HR on-boarding processes for new hires, including management, I-9, W-4, and time entry coordination
- Maintained the director’s schedule by prioritizing calendar invites and arrange meeting requests
- Tracked, coordinated, and scheduled all domestic and international travel requests while maintaining the Global Seeds Regulatory travel budget
- Monitored and updated the global Safety Voucher Reward Program monthly budget
- Processed monthly Cintas lab coat invoices for the Research and Development department
- Managed the Research and Development corporate membership and sponsorship requests, secure necessary approvals, and prepare invoices for payment.
Account Administrator
Lockton Companies
Kansas City, MO
05.2016 - 08.2016
- Set up policy files, client specific files, client manuals and updated insurance summaries
- Updated, issued and processed binders, invoices, and renewal information
- Executed all policy change requests, monitored, and tracked company endorsements
- Composed and maintained shared drives with file correspondence, data entry, and auto identification issuance using AutoCert, Nexsure, Client Master, Image Right, Infix PDF.
Health, Safety, Environment Services Administrative Assistant
Calfrac Well Services Corp.
San Antonio, TX
11.2013 - 06.2015
- Promoted from Receptionist to Logistics Administrative Assistant to the final appointment of Health Safety Environment Administrative Assistant in August 2014
- Completed orientation of the Driver Qualification Regulations to over 300 new employees
- Implemented an HSE document label and color-coded filing system to improve office efficiency
- Received, investigated, and tracked reports and reviews of safety incidents and near misses
- Developed an in-depth employee database to control and monitor inventory for over 300 employees
- Enhanced communication between departments by setting up meetings, preparing agenda templates, recording minutes, and distributing meeting recaps
- Created Hazard Identification Process to record and analyze monthly department and district entry and closure totals
- Coordinated and tracked employee and leadership company travel.
Sponsor Services Representative II
Children International
Kansas City, MO
10.2010 - 07.2013
- Increased quarterly outbound phone productivity by 25 percent
- Reduced spending by over 2 million dollars annually through various sponsor retention program and contests
- Formulated field memos and requests for international centers
- Completed logs, reports, and other documentation of calls and follow-up actions taken
- Promoted from Sponsor Services Representative I to Sponsor Service Representative II
- Investigated and resolved problematic mandate forms of prospective sponsors
- Performed strategic 'between the lines' reading of correspondence from sponsors/donors to children.
Education
BACHELOR OF ARTS-INTERNATIONAL RELATIONS -
William Jewell College
01.2010
BACHELOR OF ARTS-POLITICAL SCIENCE -
William Jewell College
01.2010
Skills
- SAP
- QAS Pro
- ESpree
- Virtual Observer
- FM Interact
- JJ Keller Encompass
- E-Travel
- Acrobat Reader
- Smart Travel Concur
- Excel
- Travel Management System
- Outlook
- Taleo
- PowerPoint
- Microsoft Word
- SharePoint
- Workday
- Power BI
Timeline
Engagement Specialist: Accounting & Finance
Robert Half
11.2023 - Current
E2W Project Leader, Program Management & Product Launch
Corteva Agriscience
07.2020 - 07.2022
Global Business Platform Administrative Coordinator
Corteva Agriscience
08.2018 - 07.2020
Payroll and Accounts Payable Administrative Specialist
ILC Resources
01.2018 - 06.2018
Global Seeds Regulatory Science Administrative Coordinator
Dow DuPont
08.2016 - 01.2018
Account Administrator
Lockton Companies
05.2016 - 08.2016
Health, Safety, Environment Services Administrative Assistant
Calfrac Well Services Corp.
11.2013 - 06.2015
Sponsor Services Representative II
Children International
10.2010 - 07.2013
BACHELOR OF ARTS-INTERNATIONAL RELATIONS -
William Jewell College
BACHELOR OF ARTS-POLITICAL SCIENCE -
William Jewell College
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