Jessica Hirsch
Dubuque,IA
Summary
Results driven Purchasing Coordinator with a strong background in coordinating multistep processes, managing vendor relationships, and supporting cross-functional teams to ensure seamless project execution. Proven ability to manage high-volume administrative workflows, resolve issues quickly, and deliver exceptional client experiences. Highly organized, detail-driven, and skilled in communication, scheduling, order tracking, and service request management.
Overview
7
7
years of professional experience
Work History
Purchasing Coordinator
District 20 Supply Co
Dubuque, IA
11.2021 - Current
- Coordinated all aspects of purchasing workflows, maintaining accurate documentation, order tracking, and scheduling to support seamless operational execution across internal teams.
- Managed purchasing data with a high level of accuracy, ensuring financial integrity and minimizing errors.
- Served as the primary point of contact between internal teams and external vendors, communicating availability, pricing, delivery expectations, and status updates.
- Enhanced workflow efficiency by implementing process improvements that reduced errors, accelerated delivery timelines, and lowered cost variance.
- Verified timely and accurate delivery of materials to meet project milestones, aligning with the role’s requirement for tracking project timelines and ensuring on-time execution.
- Built strong, trust-based vendor relationships that improved communication, issue resolution, and order accuracy.
- Supported issue resolution and ensured corrective actions were completed quickly, consistent with service request and warranty coordination responsibilities.
Purchasing Agent
William Ryan Homes
Madison, WI
03.2020 - 11.2021
- Coordinated all purchasing activity, ensuring accurate coding, documentation, and financial compliance, directly aligning with the role’s focus on maintaining administrative accuracy.
- Analyzed vendor pricing and product information to secure optimal value and support strategic procurement decisions.
- Generated and maintained organized purchasing data to support project management, reporting, and cross-functional communication.
- Collaborated with suppliers, ensuring timely delivery and resolution of product issues.
- Managed ongoing vendor communication, providing regular updates and helping maintain alignment across departments.
Junior Buyer
Kollege Town Sports
Sun Prairie, WI
10.2018 - 03.2020
- Managed end-to-end purchasing activities, including order entry, vendor communication, documentation, and shipment confirmation.
- Maintained customer-focused purchasing workflows by anticipating needs, resolving issues, and providing high-quality service.
- Researched new products, negotiated pricing, and strengthened vendor relationships, supporting the required skills of business acumen, negotiation, and proactive communication.
- Monitored returns and issue resolution to ensure smooth project completion.
- Coordinated information across teams and departments, demonstrating strong teamwork and cross-functional collaboration.
Education
BBA - Marketing
University of Dubuque
Dubuque, IA01-2015
Skills
- Order processing & tracking
- Scheduling & timeline management
- Cross-functional team coordination
- Vendor pricing & availability coordination
- Financial accuracy and invoice review
- Data tracking & reporting
- High attention to detail
- Multitasking across complex projects
Accomplishments
William Ryan Homes Division Rookie
Employee of the Year 2020
Employee of the Year 2020
Timeline
Purchasing Coordinator
District 20 Supply Co
11.2021 - Current
Purchasing Agent
William Ryan Homes
03.2020 - 11.2021
Junior Buyer
Kollege Town Sports
10.2018 - 03.2020
BBA - Marketing
University of Dubuque