Jessica Horowitz
West Orange,NJ
Summary
Detail-oriented and proactive Executive Assistant with extensive experience in project management, administrative coordination, and executive-level support. Adept at managing schedules, handling confidential information, and streamlining processes for efficiency. Skilled in liaising between departments, problem-solving under tight deadlines, and improving operational workflows in corporate and non-profit environments.
Overview
19
19
years of professional experience
Work History
Executive Assistant
Friendship Circle Lifetown
12.2021 - Current
- Provide high-level administrative support to executive leadership in a non-profit setting
- Manage complex calendars, coordinate meetings, and handle correspondence
- Organize fundraising and community events, ensuring seamless execution
- Maintain and update organizational records, handling sensitive information with discretion
- Act as a liaison between departments, vendors, and external partners
- Assist with grant applications, donor relations, and financial tracking
Production Services Manager
HH Global @ MetLife
08.2018 - 12.2021
- Managed direct mail-to-consumer campaigns, ensuring timely execution and accuracy
- Oversaw production schedules and vendor coordination to meet strict deadlines
- Collaborated with internal marketing teams to optimize campaign strategies and workflow
- Maintained quality control across all print and mailing processes
- Implemented process improvements to streamline operations and reduce costs
Marketing Production Coordinator
Randstad Staffing @ Voya Investment Management
11.2016 - 08.2021
- Managed project workflow within the design studio, ensuring timely completion
- Acted as the main point of contact between internal teams and external vendors
- Maintained CRM databases, generated reports, and facilitated process improvements
- Oversaw fulfillment processes, streamlining communications between departments
Associate Director of Ad Services Production
Wenner Media, LLC
10.2012 - 03.2016
- Promoted to leadership role for optimizing production workflows and cost reduction
- Managed media planning and ad production for Rolling Stone and Men’s Journal magazines
- Coordinated with national sales teams, vendors, and internal stakeholders
- Led deadline management and crisis resolution for time-sensitive projects
Ad Services Manager
Wenner Media, LLC
09.2007 - 10.2012
- Trafficked advertisements and managed production timelines for national publications
- Liaised between editorial, sales, and production teams to ensure smooth operations
Production Manager
Quest Media, LLC
03.2007 - 09.2007
Advertising Coordinator/Production Manager
American Media, Inc.
12.2005 - 03.2007
Education
Bachelor of Arts - Communication (Journalism Emphasis)
William Paterson University
Wayne, NJSkills
- Executive Calendar Management
- Meeting & Event Coordination
- Project & Workflow Management
- CRM & Database Administration
- Vendor & Client Relations
- Process Improvement & Efficiency
Timeline
Executive Assistant
Friendship Circle Lifetown
12.2021 - Current
Production Services Manager
HH Global @ MetLife
08.2018 - 12.2021
Marketing Production Coordinator
Randstad Staffing @ Voya Investment Management
11.2016 - 08.2021
Associate Director of Ad Services Production
Wenner Media, LLC
10.2012 - 03.2016
Ad Services Manager
Wenner Media, LLC
09.2007 - 10.2012
Production Manager
Quest Media, LLC
03.2007 - 09.2007
Advertising Coordinator/Production Manager
American Media, Inc.
12.2005 - 03.2007
Bachelor of Arts - Communication (Journalism Emphasis)
William Paterson University
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