Jessica Iqal
Knoxville,TN
Summary
Dynamic financial associate with extensive experience at The University of Tennessee, excelling in travel support and procurement. Proficient in Excel and IRIS, I effectively managed over 250 travel requests annually while leading a team to streamline operations. Known for strong organizational skills and a commitment to enhancing departmental efficiency.
Overview
24
24
years of professional experience
Work History
Financial Associate II
The University of Tennessee
Knoxville, USA
04.2021 - Current
- Company Overview: Theory and Practice in Teacher Education (TPTE)
- Supporting TPTE by being the team lead for all travel support for a department of approximately 300 faculty, graduate assistants, students, guest travelers, and job candidates.
- Entering and processing all travel support requests and reimbursements in DASH for more than 250 trips a year.
- Assisting with prepayment of registration fees for all faculty, students, and guests on my pcard and booking of airfare for guest travelers and candidates on my travel card.
- I also support the department, faculty, and students by being the point of contact for all purchasing requests of supplies, textbooks, and desk copies.
- Receiving of goods and delivering to each office or location.
- Reconciling of pcard transactions on statement each month and entering of pcard statements in DASH.
- Entering all department invoices, T-27's, contracts, reimbursements, and transfer vouchers in DASH.
- In addition to these duties I also have my own team of 11 faculty and several graduate assistants I support in preparing of documents, invoices, and coordinating of events such as catering and parking permit arrangements.
- Responsible for equipment inventory in the department by managing an 8 page list and confirming that all is accounted for each year.
- Distributing of mail and packages to all faculty and graduate assistants daily.
- Assisting assigned program teams with planning, coordinating, and arranging for projects or special events such as art exhibits of student work in the Art Gallery, special projects, or acquisition of materials unique to the needs of art instruction.
- Arranging movers, surplus pickups, and entering of work orders in DASH.
- Ordering of keys for newly hired faculty, staff, and students.
- Responsible for managing resources such as department copiers, printers, and other equipment and supplies.
- Other duties as assigned.
- Theory and Practice in Teacher Education (TPTE)
Administrative Assistant
University of Tennessee
Knoxville, USA
09.2018 - Current
- Company Overview: VolShop
- Provided administrative support to the department's directors, managers, accounting office staff and general merchandise buyers.
- Assisted directors and managers by keeping a calendar, conference room scheduling, assisting with letters and mailings, copying, faxing and laminating.
- Making name tags for newly hired students and temp workers.
- Assisting accounting office staff by reconciling VolCard and credit card reports, compiling sales tax data, matching, filing and assisting with vendor invoices, and acting as back-up for payroll processing.
- Performed receptionist duties including handling inquiries, routing calls, mail, and visitors to the appropriate destination.
- Coordinating conference and training room reservations.
- Assisting students in finding textbooks.
- Attaching purchase documents into IRIS.
- Purchasing of supplies under 10,000 and creating and processing contracts for vendors in IRIS.
- Placing orders for textbooks.
- Creating sales orders and PO's.
- Picking, packing, and shipping of online orders, operating a register in Textbooks, Volshop, and the Tech store.
- I was cross-trained to work in every area of the Volshop to be able to fill in when needed.
- I have worked in the accounting office, order fulfillment, Volshop, Voltech, Volsnacks, and many other areas behind the scenes.
- VolShop
Accounting Assistant II
University of Tennessee
Knoxville, USA
08.2001 - 09.2018
- Company Overview: Parking and Transit Services
- Posting and reconciling payments and refunds for impounded vehicles, citations and permits.
- Providing support to Enforcement Officers and UTPD.
- Distributing parking permits, paying of citations, answering a multi-line phone and the TDD machine for hearing impaired customers.
- Settling of and reconciling of online payments of permits and citations.
- Reconciling of cash drawer and settling batch totals on credit card machine daily.
- Preparing cash summary report for Treasurer's Office.
- Preparing permit logs for Football and Basketball seasons and data entry of permit information.
- Registration of staff emeritus parking permits upon request at retirement, and renewals every three years.
- Training of newly hired cashiers.
- Processing bulk permits issued to departments through transfer vouchers.
- Among many other duties.
- Parking and Transit Services
Education
High School -
Halls High School
Knoxville, TN01.2000
Skills
- Word
- Excel
- Flex
- Outlook
- Publisher
- IRIS
- Ratex
- Netsuite
- Concur
Computer Program Skills
- Word
- Excel
- Flex
- Outlook
- Publisher
- IRIS
- Ratex
- Netsuite
- Concur
Timeline
Financial Associate II
The University of Tennessee
04.2021 - Current
Administrative Assistant
University of Tennessee
09.2018 - Current
Accounting Assistant II
University of Tennessee
08.2001 - 09.2018
High School -
Halls High School
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