JESSICA JONES
Bayonne,NJ
Summary
Administrative leader with 17 years of experience providing executive support across entertainment, fashion, beauty, banking and tech industries. Highly organized and detail oriented, with a proven ability to manage business office functions, provide executive level support and facilitate smooth operations and successful project deliverables. Thrives on diverse challenges and maintains confidentiality, tact and diplomacy when handling sensitive issues and processes.
Overview
16
16
years of professional experience
1
1
Certification
Work History
Executive Assistant
Citigroup
09.2022 - 02.2023
- Provided executive support to the SVP of Data, Analytics, Reporting and Technology
- Managed day to day scheduling for senior management a staff of 12 executives
- Assisted in ad-hoc projects and administrative tasks as needed
- Onboarded new employees with regards to equipment requests and accommodations
Executive Assistant
MediaMath
01.2022 - 08.2022
- Provided executive support to the President, Chief Client Officer and Chief People Officer with administrative duties such as;
- Scheduling internal and external meetings via Outlook
- Allocating expense reports on a monthly basis
- Coordinating domestic and international travel arrangements
Senior Executive Assistant
MUFG Bank
03.2020 - 12.2021
- Provided executive support to the Head of the Planning and Administrative Services department in addition to 5 managers and their staff with administrative duties such as:
- Senior level global calendar management
- Invoice processing using SAP Concur
- Onboarding/Off-boarding new and former employees
- Troubleshooting and assisting with IT related issues as it pertains to employees working from home due to Covid-19 restrictions
Senior Executive Assistant
QBE Insurance Group
12.2017 - 12.2019
- Provided executive support to the Chief Actuary, Chief Reserving Actuary, SVP of Actuarial and the Chief Accounting Officer with administrative duties such as;
- Managed and facilitating meetings via Outlook
- Processed invoices using SAP Concur
- Arranged domestic and international travel
- Managed an executive team and staff of over 10 employees
Administrative Assistant
Estee' Lauder Companies
10.2013 - 10.2016
- Provided administrative support to the VP of NA Finance, Strategy & Business Management department & staff with administrative duties such as; managing Outlook calendars, scheduling appointments and meetings, printing documents, coordinating travel arrangements, allocating expense reports and providing phone coverage for VP as well as back-up for SVP of Finance, Strategy & Business
- Provided administrative support to on-site consultants as need be
- Reserved conference rooms and work with Office Services for room set-ups, audio visual needs, transportation of materials and catering
- Interfaced appropriately with a broad array of internal and external stakeholders, senior executives, company employees, callers and vendors
Merchandise Coordinator
Ann Taylor
04.2010 - 09.2013
- Provided administrative support to 4 Senior level management Executives
- Created expense reports for allocation
- Facilitated meetings, managed schedules and arranged travel using Outlook /Concur
- Kept track of Ann Taylor seasonal merchandise
- Analyzed fashion/runway trends and implemented ideas for Ann Taylor catalog
- Compiled/distributed vendor inventory reports using Excel
Research Coordinator
Broadcast Music Inc
04.2008 - 01.2010
- Corresponded daily with songwriters/publishers to modify terms of contract
- Researched and analyzed titles for copyright infringement
- Affiliated and processed Ex Society members/ new writer applicants
- Processed estate documents for deceased writers
- Analyzed billboard, radio and cable logs for legal approval
R Intern
Jive Records
01.2007 - 05.2007
- Assisted Senior Vice President in administrative office duties such as phone coverage, expense reports and scheduling meetings
- Arranged travel and assisted with A&R functions
- Monitored the incoming of demo recordings from up and coming artists
- Assisted in the coordination of album development from inception to delivery
Marketing Intern
Atlantic Records
10.2006 - 12.2006
- Assisted the head of Marketing with strategic planning and administrative support
- Arranged travel using Concur, scheduled meetings using Outlook and updated artist sales information
- Assisted in ad-hoc projects as needed
Education
B.A. - Business Administration- Marketing
Berkeley College
2007
Skills
- Leadership
- Communication
- Time Management
- Problem Solving
- Active Listening
- Prioritization
- Organization
- Analytical
- Project Management
- Critical Thinking
Certification
Certified Notary Public
Timeline
Executive Assistant
Citigroup
09.2022 - 02.2023
Executive Assistant
MediaMath
01.2022 - 08.2022
Senior Executive Assistant
MUFG Bank
03.2020 - 12.2021
Senior Executive Assistant
QBE Insurance Group
12.2017 - 12.2019
Administrative Assistant
Estee' Lauder Companies
10.2013 - 10.2016
Merchandise Coordinator
Ann Taylor
04.2010 - 09.2013
Research Coordinator
Broadcast Music Inc
04.2008 - 01.2010
R Intern
Jive Records
01.2007 - 05.2007
Marketing Intern
Atlantic Records
10.2006 - 12.2006
B.A. - Business Administration- Marketing
Berkeley College
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