Jessica Layne
Louisville,Ky
Summary
Competent and detail-oriented and is well-versed in accounts payable and receivable management, financial forecasting, budgets, and payroll. Talented in identifying and correcting errors for impeccable accuracy. Committed to achieving team objectives and driving company development. Proactive communicator with solid foundation of trustworthy and dependable performance.
Overview
12
12
years of professional experience
Work History
Maintenance Administrative Assistant
Transit Authority of River City
Louisville, KY
10.2023 - Current
- Created purchase orders for supplies and materials needed to complete maintenance tasks.
- Provided administrative support to the Maintenance Department, such as filing, photocopying and scanning of documents.
- Processed invoices for payment of services rendered by outside contractors or vendors.
- Performed general office duties such as typing, filing, data entry, mail distribution.
- Managed payroll reporting and processing for all employees.
Payroll Coordinator
River City Distributing Co
Louisville, KY
05.2022 - 10.2023
- Maintained accurate records of payroll transactions and employee information in the HRIS system.
- Processed weekly payroll for over 750 employees; ensuring accuracy and compliance with federal, state, and local regulations.
- Managed payroll taxes and deductions, including 401 contributions, health insurance premiums, garnishments.
- Resolved discrepancies between employee wages and tax withholding amounts reported on W-2s.
- Assisted with the preparation of biweekly payroll reports for management review.
- Conducted periodic audits of payroll data to ensure accuracy of payments and deductions.
- Assisted with year-end reporting processes such as W-2 forms and 1099s.
- Reconciled monthly bank statements against general ledger accounts associated with payroll expenses.
- Prepared monthly taxes
Autobag Operator Lead
Hercules sealing products
Louisville, Ky
11.2019 - 05.2022
- Coordinated team activities and delegated tasks to ensure efficient completion of projects.
- Provided coaching and feedback on employee performance, encouraging professional development.
- Assisted with recruitment efforts by interviewing potential candidates and providing input on hiring decisions.
- Monitored daily workflow to ensure adherence to established policies and procedures.
- Held weekly staff meetings to review project updates, discuss issues, and brainstorm solutions.
- Established clear expectations for employees, providing guidance when needed.
Spectrum – Residential Internet repair
05.2020 - 11.2021
- Repaired customers' internet over the phone.
- Provided excellent customer service
- Solved customers issues in a timely manner
Administrative Assistant
ADC Paving
Louisville, Ky
09.2018 - 05.2020
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Managed incoming calls while providing information or transferring callers to appropriate personnel.
- Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.
- Created travel arrangements for senior managers according to their requirements.
Salon Director
Sun Tan City
Mt Washington, KY
07.2012 - 09.2018
- Developed and implemented salon policies and procedures to ensure a safe, efficient work environment.
- Trained staff on proper customer service techniques and product knowledge.
- Conducted weekly meetings with stylists to discuss new products, services, industry trends and client feedback.
- Maintained accurate records of daily sales transactions and employee timecards.
- Recruited, interviewed, hired and trained new employees in accordance with company standards.
- Managed inventory levels by ordering supplies as needed.
- Coordinated promotional events to increase brand awareness and attract new clients.
- Resolved customer complaints in a timely manner while upholding the highest level of professionalism.
- Analyzed financial statements to identify areas of improvement for cost savings.
- Monitored employee performance reviews and provided guidance for improvements when necessary.
Education
High School Diploma - Business Major
Vermilion High School
Vermilion, Oh05.2012
Skills
- Warehouse Operations
- Teamwork and Collaboration
- Data Entry
- Problem-Solving
- Troubleshooting
- Continuous Improvement
Timeline
Maintenance Administrative Assistant
Transit Authority of River City
10.2023 - Current
Payroll Coordinator
River City Distributing Co
05.2022 - 10.2023
Spectrum – Residential Internet repair
05.2020 - 11.2021
Autobag Operator Lead
Hercules sealing products
11.2019 - 05.2022
Administrative Assistant
ADC Paving
09.2018 - 05.2020
Salon Director
Sun Tan City
07.2012 - 09.2018
High School Diploma - Business Major
Vermilion High School
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