Jessica Martin

Election Planning & Coordination

• Assist in the planning, organizing, and coordination of all election-related activities, ensuring timely and accurate execution of tasks.
• Draft and submit reports with strategies to streamline election processes, ensuring a high level of service delivery.
• Maintain and mail or transport predetermined test results to the Arizona Secretary of State.

Stakeholder Engagement & Communication

• Regularly interact via email or telephone calls with elected officials, candidates, state election officers, and the general public to provide updates, answer inquiries, and address concerns.
• Establish and maintain effective working relationships with stakeholders to foster collaboration and transparency.
• Track candidate files. Ensuring they are in compliance with the records retention schedule.

Training & Supervision

• Recruite, develop, and schedule training courses for election workers, ensuring they are well-prepared and knowledgeable about election procedures, equipment, and compliance requirements.
• Create and maintain a comprehensive secondary training course using an online learning platform, ensuring content accuracy, accessibility, and alignment with organizational goals.
• Provide technical support for the training courses online.
• Supervise a diverse group of election workers for each election cycle, ensuring all staff are well-prepared and knowledgeable.
• Develop training curricula and materials related to election procedures, voting equipment, and compliance with election laws.
• Evaluate and document the performance of election workers and provide ongoing guidance and support as needed.

Payroll & Administrative Tasks

• Track election worker's payroll hours.
• Verify and process payroll for election workers in a timely and accurate manner, utilizing Oracle or other relevant systems.
• Process requisitions and manage the logistical needs of the election office.

Election Projects & Special Assignments

• Coordinate special election projects and initiatives, ensuring all deliverables are met on schedule and within budget.
• Assist in the administration of all elections, providing support to the Elections Director and other team members as required.

Data Management & Reporting

• Collect, compile, and analyze statistical data related to elections, providing detailed reports and recommendations to improve future processes.
• Maintain accurate records of candidate campaign finances in accordance with established laws and regulations.

Budget & Expenditure Oversight

• Assist in the preparation and monitoring of the election office budget, ensuring proper expenditure control and cost-effective operations.

Public Relations & Communication

• Create and deliver public presentations to inform the community about election procedures, voting options, and upcoming events.
• Support public outreach efforts to increase voter engagement and awareness

Ballot Creation & Proofing

• Assist in the creation of ballots, ensuring accuracy in ballot styles and content.
• Review and proof all ballot proofs, work with candidates and jurisdictions to confirm ballot information, and collaborate with translators to ensure accurate translations.

Ballot Tabulation & Early Voting

• Assist in configuring DS450 scanners for ballot tabulation, ensuring all equipment is properly set up and tested.
• Support the Early Board in receiving, counting, and preparing early ballots for tabulation.

Election Night Operations & Audit Oversight

• Oversee the Receiving Board on Election Night to ensure timely receipt of election materials and the smooth transfer of ballots.
• Supervise the Hand Count Boards during post-election audits, ensuring accuracy in the audit process and preparing related reports for the canvass.

Post-Election Duties & Compliance

• Complete necessary documentation and reports related to the election canvass and post-election audits, ensuring compliance with state and federal regulations.
• Manage case files related to election disputes, candidate filings, and other matters requiring attention.
• Salary: $55,000

Ballot Processing & Election Coordination

• Coordinated and maintained all ballot processing boards for elections, ensuring smooth operations and compliance with election laws.
• Conducted research, analysis, and interpretation of Arizona Revised Statutes and the Secretary of State's Procedures Manual to resolve issues, ensure compliance, and problem-solve during election processes.
• Assisted in programming and managing election management software systems, providing technical support to users and troubleshooting issues to ensure system performance.

Voter & Stakeholder Support

• Interacted regularly with elected officials, candidates, voters, and the public, addressing inquiries, providing assistance, and ensuring access to accurate and timely election-related information.
• Managed vote center agreements, facilitated facility reservations, and coordinated with points of contact at each center to ensure the proper delivery, setup, and pick-up of voting equipment.
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• Ensured compliance with accessibility standards by creating and implementing standard operating procedures for Americans with Disabilities Act (ADA) guidelines at all vote center.

Inventory & Equipment Management

• Maintained an up-to-date inventory of all election equipment, computer systems, and peripherals, ensuring accurate records and availability of resources.
• Set up, tested, and ensured the functionality of election-related technology, including voting equipment and system updates.
• Analyzed and resolved performance issues related to election systems, providing troubleshooting and follow-up to ensure systems operated smoothly.

Staff Coordination & Training

• Assisted in managing payroll procedures for Election Day workers, ensuring accurate documentation and timely processing.
• Coordinated the training and updates of election staff on new policies, procedures, and equipment.
• Developed and updated policies and procedures for election workers, ensuring all staff followed the correct protocols for compliance and safety.
• Salary $45,000

• Voting Equipment Management: Oversaw the programming, testing, and maintenance of voting equipment, ensuring compliance with Arizona Secretary of State procedures and Arizona Revised Statutes.
• Database Programming: Programmed and uploaded election databases into voting equipment, ensuring accuracy and functionality during elections.
• Quality Assurance & Testing: Conducted rigorous testing of all voting devices and systems to ensure accuracy and compliance with legal and procedural standards.
• Standard Operating Procedures: Developed, updated, and maintained standard operating procedures for the programming, testing, and operation of all election equipment.
• Technical Support: Provided on-site technical assistance to poll workers, ensuring smooth operation of voting equipment and troubleshooting any issues.
• Election Equipment Deployment: Managed the logistics for the deployment, setup, and retrieval of voting equipment and supplies to and from vote centers, ensuring compliance with office procedures and statutory requirements.
• Facility Coordination: Managed vote center agreements, reserved facilities, and coordinated with center contacts for equipment delivery and pickup.
• Collaboration & Communication: Maintained open communication with elected officials, candidates, the public, and equipment vendors, addressing any issues and providing timely updates.
• Staff Supervision & Training: Recruited, trained, and supervised temporary employees assisting with election equipment, ensuring staff were well-prepared for election day operations.
• Inventory & Resource Management: Created and maintained spreadsheets for tracking consumable supplies and equipment inventory for each election cycle.
• Ballot Processing & Participation: Contributed to the processing of election ballots, ensuring all procedures were followed accurately and efficiently.Salary: $32,500

Data Management & Reporting

• Compiled, inputted, and extracted electronic data for various statistical reports, ensuring accuracy and compliance using computerized systems and spreadsheets.

Schedule Coordination

• Created and distributed daily court schedules, resolving discrepancies efficiently and ensuring proper communication with all involved parties.

Inmate Release Management

• Calculated and processed projected inmate release dates based on judicial judgments, coordinating daily inmate custody releases to maintain smooth operations.
• Salary $30,000

Operations Management

• Oversaw daily store operations, ensuring smooth execution during scheduled shifts, including opening and closing procedures, cash handling, and staff coordination.

Cash Handling & Security

• Responsible for cash handling, safe verification, and daily deposits, maintaining a secure environment to ensure the safety of all team members and store assets.

Workforce Management

• Managed employee scheduling, including approving time, and utilized tools like the Labor Scheduling Report, Labor Scheduling Tool, and Labor Tracking Tool to optimize staffing and labor costs.

Team Leadership & Training

• Led, trained, and motivated team members to adhere to company standards for product merchandising, stocking, and customer service. Ensured staff followed cash handling protocols and recipe accuracy.

Product Quality & Customer Service

• Delivered consistent, high-quality beverages, food items, and customer service, adhering to Starbucks' recipe, presentation standards, and health/safety guidelines.

Compliance & Standards

• Ensured all operations adhered to Starbucks’ operational policies, health, safety, and sanitation guidelines, maintaining store cleanliness and product safety at all times.

Inventory & Merchandising

• Directed the stocking, storing, and distribution of products and marketing materials, ensuring timely availability and proper product presentation on the floor.

Attendance & Punctuality

• Maintained regular and consistent attendance, ensuring timely opening and closing of the store and a reliable shift schedule.

Health & Safety Compliance

• Followed and enforced health, safety, and sanitation guidelines, ensuring all products and operations met Starbucks' high standards.Salary $22,450