Jessica Martinez
Anthony,Texas
Summary
Experienced coordinator with strong focus on team collaboration and achieving results. Skilled in contract management, communication, and problem-solving. Known for flexibility with changing needs and reliability in delivering outcomes. Provided support in organizing events and streamlining processes to enhance operational efficiency. Thrives on embracing new challenges and continuously seeking opportunities for growth and development. Adheres to strict confidentiality standards in matters to ensure sensitive information remains secure.
Overview
26
26
years of professional experience
1
1
Certification
Work History
Contract Management System Coordinator
El Paso ISD – Office of Legal and Legislative Affairs
05.2023 - Current
- Manage the contract management system for the department; ensure that the system is working properly; coordinate with the system’s vendor for any issues; review incoming contract packets for completeness; review contract drafts; revise and draft contract documents as needed; coordinate with departments to obtain necessary documents for processing contracts
Administrative Assistant - Superintendent
Canutillo ISD – Office of the Superintendent
01.2022 - 05.2023
- Prepare and post board agendas; post notices for board meetings and committees; organize and distribute board meeting materials to the Superintendent and Board of Trustees; attend board meetings and prepare minutes; manage the Superintendent’s calendar; manage travel arrangements for the Superintendent and Board of Trustees; prepare the budget for the Office of the Superintendent and Board of Trustees; prepare correspondence and memoranda; answer calls and assist with questions from the public, staff, board members, outside agencies and parents
Contract Management System Coordinator
El Paso ISD – Office of Legal and Legislative Affairs
07.2019 - 01.2022
- Manage the contract management system for the department; ensure that the system is working properly; coordinate with the system’s vendor for any issues; process intake for new contracts; review incoming contract packets for completeness; coordinate with departments to obtain necessary documents for processing contracts; serve as a back-up to the Executive Assistant
Executive Assistant
El Paso ISD – Office of Legal and Legislative Affairs
08.2017 - 07.2019
- Compose and produce departmental documentation; prepare and submit agenda items for various meetings; prepare meeting minutes; assist in reviewing, preparing and updating policies; prepare correspondence; oversee supply inventory; schedule meetings and maintain calendar for General Counsel; prepare travel arrangements for General Counsel; prepare reimbursements for General Counsel; filing
Police Dispatcher (Executive Assistant)
El Paso ISD – Police Department
06.2017 - 08.2017
- Received and screened incoming calls for service; entered information into computer aided dispatch (CAD) system; dispatched and monitored police communications; assisted officers in verifying subject information
Executive Assistant – Open Records
El Paso ISD – Office of Legal and Legislative Affairs
03.2017 - 06.2017
- Managed the District’s system for processing open record requests under the Texas Public Information Act; handled time sensitive work; maintained strict confidentiality due to the nature of responsive documents obtained and reviewed; coordinated with various departments to obtain responsive documents; prepared correspondence; prepared responses to requestors within governed timeframe; prepared invoicing for the release of documents; assisted public with questions regarding public information
Telecommunicator - Dispatcher
Town of Anthony – Anthony Police Department
07.2015 - 03.2017
- Received and screened incoming calls for service; entered information into computer aided dispatch (CAD) system; dispatched and monitored police communications; assisted officers in verifying subject information; created files for reports; maintained case file logs; assisted in reviewing open record requests submitted under the Texas Public Information Act; prepared daily deposits; prepared reimbursement packets on grant funded items; provided fingerprinting services; secretarial duties as assigned by the Chief of Police provided customer service to citizens; assisted with food pantry distribution
Public Records Coordinator
City of El Paso – Office of the City Attorney
11.2013 - 01.2016
- Managed the City’s system for processing open record requests under the Texas Public Information Act; handled time sensitive work; maintained strict confidentiality due to the nature of responsive documents obtained and reviewed; coordinated with various City Departments to obtain responsive documents; prepared correspondence; prepared responses to requestors within governed timeframe; prepared invoicing for the release of documents; assisted public with questions regarding public information
Legal Contract Secretary
City of El Paso – Office of the City Attorney
08.2007 - 11.2013
- Prepared memoranda, correspondence, contracts, resolutions and ordinances; compiled monthly task reports for attorneys; handled time sensitive documents such as open records requests and subpoenas; coordinated and calendared meetings; made travel arrangements and prepared itineraries; light filing
Public Safety Dispatcher – Fire
City of El Paso – El Paso Fire Department
04.2006 - 08.2007
- Received and screened emergency and non-emergency medical and fire calls for appropriate response; dispatched appropriate medical and/or fire units in a timely manner; received and screened 911 police overflow calls; assisted with self-help instructions; directed citizens to appropriate agencies and/or departments
Police Word Processing Operator
City of El Paso – El Paso Police Department
05.2003 - 04.2006
- Obtained information from citizens over the phone and generated police reports; assisted citizens and help answer questions in regard to reports; directed citizens to appropriate agencies and/or departments; teletype entries
Paralegal Intern
Albert Armendariz, Jr. Dunbar, Armendariz, Crowley & Hegeman, L.L.P.
08.2004 - 05.2005
- Prepared legal documents; assisted in keeping files organized and prepared for hearings
Paralegal Assistant
Sierra Medical Center – Compliance Department
06.2002 - 05.2003
- Received and reviewed legal contracts; prepared contract summaries; corresponded with contractors; assisted contractors in understanding the need for changes in contract terms from year to year; answered phones; light filing
Legal Secretary
Albert Armendariz, Jr. Dunbar, Armendariz, Crowley & Hegeman, L.L.P.
04.2000 - 06.2002
- Prepared legal documents; calendared meetings and court dates; transcription; met with clients and provided them with the status of their case; assisted in answering client’s questions; opened and closed out files; received and receipt payments; prepared and balanced client ledgers; monthly client billing; answered phones; filing; prepared bank deposits (occasionally); payroll (occasionally)
Secretary/Receptionist
Law Office of Salas & Salas, L.L.P.
08.1999 - 03.2000
- Customer service; answered phones; open and closed out files; prepared Federal and State vouchers to receive payment for services rendered to court appointed clients; filing
Education
Associate Degree of Applied Sciences - Paralegal
El Paso Community College
El Paso, TXDiploma - Legal Office Specialist
International Business College
El Paso, TXDiploma - General Studies
Franklin High School
El Paso, TXAssociate of Arts - Accounting, Business, And Economics
El Paso Community College
El Paso, TX12-2025
Skills
- Contract management
- Multitasking and organization
- Experience with Texas Public Information Act compliance
- Experience with Cobblestone software
- Experience with WebQA/GovQA software
- Skilled in developing documents using MS Word
- Excel data management
- Effective presentation design with PowerPoint
- Proficient in Microsoft Outlook
- Typing proficiency at 60 wpm
Certification
- Certified Texas Contract Developer
Timeline
Contract Management System Coordinator
El Paso ISD – Office of Legal and Legislative Affairs
05.2023 - Current
Administrative Assistant - Superintendent
Canutillo ISD – Office of the Superintendent
01.2022 - 05.2023
Contract Management System Coordinator
El Paso ISD – Office of Legal and Legislative Affairs
07.2019 - 01.2022
Executive Assistant
El Paso ISD – Office of Legal and Legislative Affairs
08.2017 - 07.2019
Police Dispatcher (Executive Assistant)
El Paso ISD – Police Department
06.2017 - 08.2017
Executive Assistant – Open Records
El Paso ISD – Office of Legal and Legislative Affairs
03.2017 - 06.2017
Telecommunicator - Dispatcher
Town of Anthony – Anthony Police Department
07.2015 - 03.2017
Public Records Coordinator
City of El Paso – Office of the City Attorney
11.2013 - 01.2016
Legal Contract Secretary
City of El Paso – Office of the City Attorney
08.2007 - 11.2013
Public Safety Dispatcher – Fire
City of El Paso – El Paso Fire Department
04.2006 - 08.2007
Paralegal Intern
Albert Armendariz, Jr. Dunbar, Armendariz, Crowley & Hegeman, L.L.P.
08.2004 - 05.2005
Police Word Processing Operator
City of El Paso – El Paso Police Department
05.2003 - 04.2006
Paralegal Assistant
Sierra Medical Center – Compliance Department
06.2002 - 05.2003
Legal Secretary
Albert Armendariz, Jr. Dunbar, Armendariz, Crowley & Hegeman, L.L.P.
04.2000 - 06.2002
Secretary/Receptionist
Law Office of Salas & Salas, L.L.P.
08.1999 - 03.2000
Associate Degree of Applied Sciences - Paralegal
El Paso Community College
Diploma - Legal Office Specialist
International Business College
Diploma - General Studies
Franklin High School
Associate of Arts - Accounting, Business, And Economics
El Paso Community College
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