JESSICA MOLINA
El Cajon,CA
Summary
Experienced in providing administrative support to enhance office efficiency. Proficient in file management, invoice preparation, and payroll processing. Demonstrates strong technical skills and a dedicated work ethic.
Overview
14
14
years of professional experience
Work History
Sales Coordinator-Sales Support
Sharp Business Systems, Corp
Santee, CA
09.2021 - Current
- Processed and validated paperwork submitted by sales representatives.
- Helped to maintain comprehensive logs and spreadsheets for team use.
- Facilitated communication across departments regarding sales orders.
- Executed invoicing procedures for customers efficiently.
- Provided funding information to leasing companies to support transactions.
- Organized and filed finalized paperwork systematically.
- Supplied accurate data for sales compensation calculations.
- Manage and submit Commission Payroll Reports biweekly for Sales Reps and Specialists.
- Complete commission audits pulled by corporate monthly.
- Help to ensure that commissions are in accordance with the respective compensation plans.
- Managed time effectively to ensure tasks are completed on schedule and deadlines were met.
Office Manager
The Learning Choice Academy
Scripps Ranch, CA
08.2019 - 08.2021
- Established a welcoming environment for parents and visitors.
- Managed incoming calls, recorded messages, and redirected inquiries as necessary.
- Handled email inquiries efficiently to ensure timely responses.
- Created and maintained updated documents and spreadsheets for organizational purposes.
- Submitted purchase requests for office supplies to maintain inventory levels.
- Maintained current documents and parental forms to ensure compliance.
- Ensured office cleanliness and proper facility maintenance throughout operations.
- Coordinated with plumber, electrician, landlord, and technician for repairs as needed.
Admin Assistant
RFM Insurance
La Mesa, CA
02.2019 - 08.2019
- Converted commission statements from insurance agencies using Excel spreadsheets.
- Submitted individual commission statements for payroll processing.
- Achieved work goals consistently ahead of deadlines.
- Managed phone calls and responded to emails promptly.
- Maintained office cleanliness and managed facility care.
Nanny
Sitter City
05.2018 - 02.2019
Preschool Teacher
MPJFK (My Place Just For Kids)
07.2017 - 11.2017
Program Leader/ Site Director
ICES Education/PrimeTime Extended Learning Program
San Carlos, CA
09.2015 - 06.2017
- Communicated with school administration and parents to ensure adequate student support.
- Supervised group leaders to maintain culturally relevant and developmentally appropriate program activities.
- Planned art, educational, and recreational activities for afterschool programs.
- Ensured safety and security of youth at facility and during outings.
- Established and enforced behavioral rules and procedures for managing a class of 40 students.
- Maintained accurate records of participation and attendance.
Cashier/Framer (temporary position)
Michael's Arts & Crafts
02.2015 - 08.2015
Server
Ruby's Diner
06.2014 - 08.2015
Server
Bob's Big Boy
11.2011 - 08.2013
Education
High School Diploma -
Diego Valley East Public Charter School
El Cajon, CASkills
- Sales order processing
- Data validation
- Invoicing procedures
- Commission reporting
- Cross-department communication
- Time management
- Attention to detail
- Organizational skills
- Team collaboration
- Results-oriented
- Active listening skills
- Spreadsheet management
- Multitasker
- Reliable
- Professional
- Problem solving
- Resourceful
- Anticipate solutions before a problem arises
References
- Natalie Granger, School Admin, 619-813-8321
- Amy Oliverio, Mentor, 619-277-4433
- Martha McGinley, Assistant Manager & Friend, 619-277-3355
Timeline
Sales Coordinator-Sales Support
Sharp Business Systems, Corp
09.2021 - Current
Office Manager
The Learning Choice Academy
08.2019 - 08.2021
Admin Assistant
RFM Insurance
02.2019 - 08.2019
Nanny
Sitter City
05.2018 - 02.2019
Preschool Teacher
MPJFK (My Place Just For Kids)
07.2017 - 11.2017
Program Leader/ Site Director
ICES Education/PrimeTime Extended Learning Program
09.2015 - 06.2017
Cashier/Framer (temporary position)
Michael's Arts & Crafts
02.2015 - 08.2015
Server
Ruby's Diner
06.2014 - 08.2015
Server
Bob's Big Boy
11.2011 - 08.2013
High School Diploma -
Diego Valley East Public Charter School
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