JESSICA M. SANDIGO
Antioch,CA
Summary
Executive Assistant with extensive experience in business management and project coordination. Proven ability to manage multiple projects efficiently while maintaining high standards of organization. Recognized for punctuality and exceptional calendaring skills, contributing to overall team productivity.
Overview
19
19
years of professional experience
Work History
Family Leave & Consulting
01.2024 - 01.2025
- Supported startup founders with LLC formation, business licensing, and DMV compliance applications, helping them gain operational traction.
- Provided administrative structure and documentation support for early-stage business setups.
- Maintained professional development through online training in business management and executive operations.
Executive Assistant & Operations Associate
Sequent Real Estate + Wealth Management
01.2023 - 01.2024
- Improved client onboarding efficiency by 25% by creating a standardized document checklist and implementing CRM tracking in Salesforce.
- Streamlined executive calendar management and communication workflows, reducing scheduling conflicts and turnaround time on deliverables.
- Coordinated executive travel arrangements, meeting logistics, and confidential client correspondence.
- Maintained Salesforce database integrity and supported cross-departmental communication between operations and finance teams.
Exchange Officer / Account Manager
First American Exchange
01.2021 - 01.2023
- Successfully managed 100+ active 1031 exchanges simultaneously, maintaining 100% compliance with IRS timelines and reporting requirements.
- Implemented a digital file management process within my team that reduced documentation errors and shortened transaction cycle times by 15%.
- Coordinated with brokers, escrow officers, and legal teams to process exchange documentation and execute wire transfers.
- Maintained detailed transaction records and ensured regulatory accuracy across all client portfolios.
- Spearheaded weekly status meetings to communicate agency revenue growth as well as supervised and mentored an assistant to ensure efficient daily operations.
Executive Assistant
John F. Kennedy University
01.2019 - 01.2021
- Coordinated high-profile events including board meetings and commencements with over 500 attendees, consistently meeting tight deadlines and budget constraints.
- Implemented new scheduling and task-tracking systems that improved leadership response times and reduced administrative backlogs.
- Handled complex calendars, travel, and confidential documentation for university leadership.
- Provided administrative oversight to departmental staff and supported coordination of executive initiatives.
Executive Assistant
Private Employer via Clive Christian Furniture Co. SF
01.2018 - 01.2019
- Organized and executed luxury showroom events that increased client engagement and generated repeat business from 20+ high-value accounts.
- Developed a new vendor tracking system that improved payment accuracy and streamlined purchase order processing.
- Handled daily correspondence, scheduling, and international travel for the Principal Owner.
- Collaborated with design and sales teams to ensure project timelines and client deliverables were met.
Assistant Vice President / Account Manager & Banking Associate
Old Republic Exchange
01.2015 - 01.2018
- Managed a $50M+ client portfolio with zero compliance violations, coordinating between escrow, attorneys, and finance departments.
- Enhanced internal reporting accuracy by introducing audit checklists and reconciliation procedures across all exchange files.
- Processed incoming and outgoing wire transfers and managed daily banking operations for client accounts.
- Maintained detailed records and ensured adherence to IRS Section 1031 and company compliance policies.
Executive Assistant
Burr Pilger Mayer
01.2014 - 01.2015
- Supported 6 partners across 40+ client accounts, ensuring 100% on-time delivery of financial reports and tax documentation.
- Created a centralized billing tracker that reduced invoice errors and improved billing turnaround time by 30%.
- Coordinated partner meetings, travel schedules, and client correspondence.
- Prepared and proofed engagement letters, proposals, and financial statements for accuracy.
Sr. Administrative Assistant
Old Republic Title Company
01.2006 - 01.2014
- Streamlined communication and reporting processes for a 600-employee division, cutting administrative processing time by 20%.
- Assisted with internal audit preparation and reconciliations, resulting in clean annual audit outcomes for 8 consecutive years.
- Processed financial reports, maintained expense tracking systems, and coordinated accounting schedules.
- Supported executive leadership through calendar management and internal communication distribution.
Education
High School -
Clayton Valley High School
Coursework - Business Administration
Diablo Valley College
Skills
- Executive support
- Account management
- Calendar and travel coordination
- Confidential communication
- Project management
- CRM systems
- Client relations
- Financial reporting
- Event planning
- Cross-functional collaboration
- HIPAA compliance
- Data integrity
Timeline
Family Leave & Consulting
01.2024 - 01.2025
Executive Assistant & Operations Associate
Sequent Real Estate + Wealth Management
01.2023 - 01.2024
Exchange Officer / Account Manager
First American Exchange
01.2021 - 01.2023
Executive Assistant
John F. Kennedy University
01.2019 - 01.2021
Executive Assistant
Private Employer via Clive Christian Furniture Co. SF
01.2018 - 01.2019
Assistant Vice President / Account Manager & Banking Associate
Old Republic Exchange
01.2015 - 01.2018
Executive Assistant
Burr Pilger Mayer
01.2014 - 01.2015
Sr. Administrative Assistant
Old Republic Title Company
01.2006 - 01.2014
High School -
Clayton Valley High School
Coursework - Business Administration
Diablo Valley College