Jessica Munoz
Roseville,CA
Summary
Dedicated administrative professional, with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks, and offering staff support. Responsible, punctual, and productive professional when working with little to no supervision.
Overview
11
11
years of professional experience
Work History
Administrative Assistant to the Dean
Gavilan College
01.2021 - Current
- Supported company leaders by scheduling appointments and organizing itinerary.
- Drafted correspondence and other documents for faculty and department heads..
- Assisted with onboarding of new employees.
- Purchased and maintained office supplies.
- Collaborated with other college staff members to develop new programs aimed at enhancing student life on campus.
Client Service Manager
ClearPath Workforce Management, Inc
08.2015 - 03.2017
- Completed and Verified I-9's using E-Verify system
- Assisted Director with schedules and travel arrangements
- Processed Background Checks and Drug Screening using ESR Program
- Evaluated and solved client issues and concerns
- Coordinated and Performed weekly On-Boarding meetings with clients and employees
- Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale
- Directed administrative functions for the directors, principals, consultants and key managers
- Developed and maintained an internal client filing system.
Receptionist
Newport Coast Securities, Inc
09.2012 - 09.2015
- Answered multi-line phone calls and transferred to appropriate brokers or employees
- Created FedEx shipments and recorded FedEx invoices into the Excel spreadsheet
- Operated various office machines and used the postage meter for outgoing mail
- Copied, filed, scanned, and archived documents
- Distributed company-wide announcements, booked conference rooms and coordinated catering for staff
- Greeted visitors entering the office, determined the nature and purpose of visit and directed them to the appropriate destination.
Assistant to Branch Manager/Accounts Payable
Newport Coast Securities, Inc
09.2013 - 06.2015
- Assisted the CFO by entering and paying firms monthly bills using QuickBooks
- Maintained confidentiality with private and personal information
- Coordinated Management meeting and ordered catered lunches for staff
- Monitored email accounts, screen calls, and schedule appointments
- Reconciled and processed expense reports for 30 internal and field personnel
- Developed and maintained internal client filing system
- Developed alert system for upcoming deadlines on incoming requests and events.
Education
A.S General Science degree -
Sierra College
Rocklin, CASkills
- Microsoft Word
- Outlook
- Excel
- Excellent communication skills
- Results-oriented
- Project planning
- Accurate and detailed
- Self-directed
- Meeting Arrangements
Timeline
Administrative Assistant to the Dean
Gavilan College
01.2021 - Current
Client Service Manager
ClearPath Workforce Management, Inc
08.2015 - 03.2017
Assistant to Branch Manager/Accounts Payable
Newport Coast Securities, Inc
09.2013 - 06.2015
Receptionist
Newport Coast Securities, Inc
09.2012 - 09.2015
A.S General Science degree -
Sierra College
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