Jessica Newman

• Supported the President and the executive leadership team as required (meetings, off-site event planning, calendar management and travel, etc.).
• Handled confidential and sensitive information with discretion and tact.
• Planned and managed executive travel both domestically and internationally.
• Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
• Organized and coordinated conferences and monthly meetings.
• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
• Answered high volume of phone calls and email inquiries.
• Supported business and hospitality needs of corporate partners and staff during meetings and company events.
• Screened calls and emails and responded accordingly to support executive correspondence.
• Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
• Prepared and submitted expense reports, timekeeping, and invoice processing.
• Prepared documents, reports and PowerPoint presentations for executives and team members using advanced software proficiencies.
• Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
• Volunteered to help with special projects of varying degrees of complexity.
• Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.

• Coordinated and managed lead attorney's schedule, including handling doctor appointments and ensuring timely attendance.
• Facilitated efficient communication by managing insurance information and processing relevant documentation.
• Organized and oversaw childcare arrangements for lead attorney, ensuring a seamless balance between work and personal responsibilities.
• Managed the entire billing process, meticulously handling all bills and invoices to maintain accurate financial records.
• Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
• Coordinated and scheduled meetings and conference calls to optimize scheduling of senior staff.
• Developed strategies to streamline and improve office procedures.
• Assisted coworkers and staff members with special tasks on daily basis.
• Worked alongside attorneys, administrative assistants, and fellow legal assistants on complex cases and legal processes.
• Completed electronic filings, initiated billing statements, and managed firm administrative matters.
• Managed accounts and client records of clients, observing confidentiality, and extreme discretion.
• Handled office scheduling and made notes for deadlines, motions, and other important dates.
• Filed court documents and legal pleadings with court clerk on behalf of attorneys.
• Prepared and drafted correspondence and legal forms to maintain smooth communications.
• Prepared for court hearings by organizing and summarizing documents, preparing exhibits and reviewing evidence.
• Coordinated with court personnel and attorneys to determine scheduling of hearings and filing documents.

This experience showcases my ability to handle diverse responsibilities, ensuring smooth day-to-day operations and contributing to the overall success of the attorney.

• Prepared Activity Reports and Surveillance Reports within established time frames
• Secured necessary records and files to assure efficient and consistent reporting of investigations
• Assembled case evidence and prepared concise reports suitable for submission to counsel, government agencies, courts, and insurance carriers.
• Interviewed and obtained statements from claimants, witnesses and other individuals, allowing each case to hold merit in court and evidence to be processed more efficiently.
• Installed hidden video surveillance cameras and tracking devices for undercover investigations.
• Conducted background checks, credit reports, and asset searches
• Located individuals to be served and executed service within court deadlines
• Maintained an accurate and well-organized case.

• Research and case management of civil litigation cases.
• Conducted interviews and completed client intake forms.
• Prepared reports and proposals in preparation for consultations with Attorneys.
• Operated and coordinated technical equipment for meetings and special events.
• Assisted counsel in preparing answers, providing documentation, and information for discovery request.
• Organized, attended, and contributed to organization and client strategy meetings.
• Helped attorneys prepare for trial by organizing exhibits and calling on witnesses to testify at hearings.
• Served as liaison between Attorneys, Court Clerks, and Clients.
• Tracked legal cases for important court dates and deadlines.
• Contacted clients to schedule appointments and discuss progress of cases.
• Developed and managed up to 30 civil cases simultaneously.