Hi, I’m
Jessica Noblin
Westville,OK
Summary
- Strong problem-solver dedicated to streamlining operations to decrease costs and promote organizational efficiency. Uses independent decision-making skills and sound judgment to positively impact company success.
- Efficient Accounts Receivable Specialist offering 10 years of experience in accounts receivable functions with solid administrative background. Excellent knowledge of collection and claims procedures with strong communication skills utilized in resolving customer queries. Independently handles accounts receivable tasks and billing. Well-versed in coding different types of bills for clear recordkeeping and tracking.
Overview
10
years of professional experience
Work History
Tri Star Contractors
Accounts Receivable
06.2013 - 06.2023
Job overview
- Prepared and emailed Pay Applications/Invoices to customers.
- Utilized Microsoft Excel and QuickBooks to manage invoices and payments.
- Responded to inbound inquiries regarding accounts and payments.
- Submitted copies of pay applications to office manager to record money received.
- Tracked jobsite inventory stored and used for billing purposes.
- Prepared, sent, and received lien waivers for paid vendors.
- Reconciled accounts receivable ledger to verify payments and resolve variances.
- Made outbound calls to vendors and customers to discuss and resolve account needs.
- Used accounting software to reconcile accounts, track income, and generate invoices.
- Followed up overdue payments and payment plans from Customers to establish good cash flow.
- Monitored accounts to verify compliance with payment terms and schedules.
- Developed and maintained positive relationships with Customers to maximize collections.
- Reviewed accounts on monthly basis to assess aging and pursue collection of funds.
- Negotiated payment arrangements with customers to establish timely receipt of payments.
- Safeguarded documents of accounts receivable and payments to enable tracking history and maintain accurate records.
Tri Star Contractors
Operations Assistant
06.2013 - 06.2023
Job overview
- Monitored and assisted OM with day-to-day operations.
- Solved problems timely and effectively, ensuring minimal jobsite delays.
- Assisted Operations Manager with Customer and Supplier communications.
- Assisted Operations Manager with daily tasks and problem solving.
- Monitored and updated jobsite inventory levels and maintained accurate records of inventory.
- Provided administrative support with accurate document preparation and data entry.
- Collaborated with Jobsite Superintendents to foster smooth operation of daily processes.
- Assisted with meeting scheduling and customer service.
- Promptly addressed customer inquiries and complaints to foster swift resolution.
- Managed and maintained Supplier and Customer files: invoices, reports, and plans.
- Wrote construction documents: contracts, lien waivers, pay applications, etc.
- Developed strategies to streamline operational processes and reduce costs.
- Followed detailed directions from management to complete daily paperwork and computer data entry.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to employees.
- Streamlined office operations by effectively monitoring and addressing Customer correspondence and data communications.
- Performed wide-ranging administrative, financial and service-related functions.
- Drafted common document templates to reduce time spent creating documents from scratch.
- Drafted email communications for Operations Manager.
Tri Star Contractors
Estimating
06.2023 - 06.2023
Job overview
- Reviewed project plans and specifications to understand project requirements and accurately estimate cost and resources needed.
- Participated in pre-bid meetings and site visits to understand project scope and identify potential issues or challenges.
- Used specialized software to create estimates quickly and accurately and make estimates easily understandable and shareable.
- Negotiated prices and terms with suppliers and vendors to secure best prices for materials and services.
- Gathered cost and material data for accurate and up-to-date information on material and labor costs.
- Identified areas for cost saving to help increase profitability and lower bid for increasing chances of bid award.
- Collaborated with other departments and contractors to access all necessary information and expertise to create comprehensive estimates.
- Identified potential risks and challenges to project cost and timeline to adjust estimates accordingly.
- Prepared material orders to complete projects on time and within budget.
- Reviewed and approved invoices and change orders to monitor project expenses and reflect any change to scope in project budget.
- Prepared bids and proposals to submit to Customers and secure new business.
- Gathered data on materials, labor and equipment costs to determine total costs of projects.
- Analyzed plans and specifications to identify scope and cost of projects.
- Collaborated with project managers and contractors to obtain necessary information for preparing cost estimates.
- Reviewed and approved invoices and payments, verifying accuracy of expenses.
- Attended project meetings to provide updates and insights on project costs.
- Conducted site visits to gather information and data on project locations, infrastructures and conditions.
- Prepared estimates used by management for purposes such as planning, organizing, and scheduling work.
- Monitored project progress to identify and address changes in project scope or budget.
- Negotiated contracts with suppliers and vendors, securing best pricing for materials, labor and equipment.
- Evaluated subcontractor bids to obtain best value for projects.
- Developed and maintained database of cost information to use most up-to-date and relevant data in estimates.
Tri Star Contractors
Assistant Construction Superintendent
06.2013 - Current
Job overview
- Monitored project milestones and adjusted scheduling to meet deadlines.
- Schedule in advance and daily scheduling of materials needed for daily tasks.
- Developed and maintained relationships with contractors, sub-contractors, vendors and Customers to support successful project completion.
- Monitor and assist Superintendent with daily tasks.
- Solved problems timely and effectively, ensuring minimal jobsite delays.
- Compiled daily field report, detailing all key activities and outlining project progress.
- Handled scheduling of subcontractors and staff to complete projects within required timeframes.
- Participated in project budget and cost control measures, tracking progress and making necessary financial adjustments to meet company goals.
GAS MX, LLC
Manager of Operations
05.2020 - Current
Job overview
- Organize Events
- Manage inventory and supply chain operations to achieve timely and accurate of goods and services.
- Analyze and report on key performance metrics to senior management.
- Devise processes to boost long-term business success and increase profit levels.
- Increase profit by streamlining operations.
- Negotiate contracts with vendors and suppliers to obtain best pricing and terms.
- Train new employees on proper protocols and customer service standards.
- Interact well with customers to build connections and nurture relationships.
- Handle problematic customers and clients to maintain excellent customer service.
- Recruit, hired, and trained initial personnel, working to establish key internal functions and outline scope of positions for new organization.
- Report issues to higher management with great detail.
- Manage purchasing, sales, marketing and customer account operations efficiently.
- Scheduled employees for shifts, taking into account customer traffic and employee strengths.
- Cultivated and strengthened lasting client relationships using strong issue resolution and dynamic communication skills.
- Monitored daily cash discrepancies, inventory shrinkage and customer intake count.
- Implemented business strategies, increasing revenue and effectively targeting new markets.
- Supervise creation of exciting merchandise displays to catch attention of store customers.
Education
University of PhoenixRogers, AR
No Degree from Psychology
Westville High SchoolWestville, OK
High School Diploma
05.2011
Skills
- Risk Analysis/Problem Solving
- Communication
- Dependable
- Data Collections and Entry
- Attention to Detail
- Accounting/Financial Reporting
- Business Growth Initiatives
- Market and Competitor Research
- Supplier Monitoring
- Records Organization and Management
- Business and Departmental Operations
- Price Structuring/Budgeting
- Customer Care and Satisfaction
- Manage Operations
Timeline
Estimating
Tri Star Contractors
06.2023 - 06.2023
Manager of Operations
GAS MX, LLC
05.2020 - Current
Accounts Receivable
Tri Star Contractors
06.2013 - 06.2023
Operations Assistant
Tri Star Contractors
06.2013 - 06.2023
Assistant Construction Superintendent
Tri Star Contractors
06.2013 - Current
University of Phoenix
No Degree from Psychology
Westville High School
High School Diploma
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