Jessica Oliver
Hudson Gateway Association of Realtors
New Rochelle,NY
8
years of professional experience
Detail-oriented Administrative Professional with over 3 years of experience supporting executive teams, managing office operations, and delivering exceptional customer service. Proficient in Microsoft Office, Sharepoint, Cognito Forms, Yardi, ADP, CDK, and various administrative tools. Known for strong organizational skills, confidentiality, and adaptability in fast-paced environments.
Work History
Administrative Assistant
2 Years 9 Months- - Supported executive leadership and office staff with daily administrative tasks to ensure smooth operations.
- - Managed incoming calls, emails, and visitors to uphold professional communication standards and timely responses.
- - Scheduled appointments and maintained complex calendars.
- - Drafted and formatted documents, reports, and presentations in Microsoft Office to enhance clarity and professionalism.
- - Coordinate office supplies and maintain accurate inventory.
- - Managed office equipment and coordinated repairs.
- - Maintain confidential records and organized filing systems.
- - Coordinated scheduling and logistics for meetings and events, ensuring seamless operations.
- - Set up boardrooms, classrooms for meetings, training courses and special events.
- - Assisted with accounts payable and receivable processes to ensure timely financial transactions.
- - Assisted in month-end closing activities, ensuring accuracy of financial statements.
Contract Administrative Assistant
9 Months- - Maintained and updated detailed database of contract records to ensure accurate vendor and employee data management.
- - Ensured all documents were accurately filed and stored according to company policy.
- - Summarized contract timelines, renewals, and amendments in regular reports to provide clear visibility on contract status.
- - Handled sensitive contract-related information with discretion and confidentiality to protect organizational integrity.
- Managed document preparation and filing systems, ensuring accuracy and compliance with company standards.
Accounting Assistant
7 Months- - Supported Controller in preparing financial reports and managing general ledger entries.
- - Processed financial transactions and ensured accuracy of records.
- - Reconciled invoices and processed payments.
- - Responded to vendor and internal inquiries regarding billing and account discrepancies.
- - Conducted general office tasks such as filing, data entry, and correspondence.
- Assisted in preparing monthly financial reports for management review.
- Maintained organized financial filing systems to enhance document retrieval efficiency.
Business Development Center Representative
3 Years 1 Month- - Handled front desk duties and incoming communications for sales and service departments.
- - Scheduled customer appointments and followed up on leads.
- - Processed payments and maintained accurate cash drawer records.
- - Prepared daily bank deposits and handled customer account issues.
- - Supported office functions such as filing, data entry, and report generation.
Education
High School Diploma
Skills
- Microsoft Office Suite (Word
Excel
Outlook
PowerPoint)
- Yardi
CDK
ADP
- Social Media Management
- Calendar & Scheduling Management
- Document Preparation & Filing
- Office Equipment Operation
- Customer Service & Communication
- Sharepoint
- Cognito Forms
- Data entry
- Computer skills
Timeline
Administrative Assistant
Hudson Gateway Association of Realtors
11.2023 - CurrentRead More
Contract Administrative Assistant
ICON International Inc.
01.2023 - 10.2023Read More
Accounting Assistant
Stagg Group
03.2022 - 10.2022Read More
Business Development Center Representative
Toyota City
02.2019 - 03.2022Read More
New Rochelle High School
High School Diploma
Read More