Microsoft Suite
Jessica Pori
Long Beach,WA
Summary
Hardworking and detail orientated professional with the ability to design and execute various events for different industries. Highly experienced in vendor setup, budget management and cross-functional collaboration to achieve all goals. Spearheaded all aspects of annual Dream Street Charity Golf tournament, effectively coordinated with 50+ vendors and raised a record breaking $88,000 for the Dream Street Foundation. Over 6 years in travel experience, helped reduce travel cost by negotiating national and local hotel rates.
Overview
14
14
years of professional experience
Work History
Operations Analyst
Choura Events
02.2024 - Current
- Spearheaded the development and implementation of processes and procedures to manage project spending effectively.
- Introduced innovative strategies to enhance operational efficiency, optimize systems, and reduce overall costs.
- Delivered consistent updates to management with detailed weekly, monthly, and quarterly reports on project status and financial performance.
- Monitored and managed operational costs, making strategic decisions on purchasing versus sub-renting and resolving issues related to shortages and resource allocation.
- Negotiated pricing and contractual terms with top 30 vendors and suppliers to ensure competitive pricing and favorable terms.
- Managed the procurement of supplies, equipment, tools, and other essential resources to support operations.
- Continued to implement and enforce company-wide travel policies, overseeing all job-related travel arrangements and bookings.
- Ensured accurate and timely processing of crew per diems, maintaining consistency and financial accuracy.
- Generated job-specific purchase orders for approved expenses related to job sites, ensuring accurate financial tracking.
- Actively contributed as a member of the leadership team, providing solutions to address the company's most pressing challenges.
- Assisted in managing payroll timecards, ensuring accurate coding to projects for precise financial reporting and tracking.
Project Analyst
Choura Events
08.2022 - 02.2024
- Served as the primary super-user of the Intellievent Lightning inventory management program, leading regular training sessions to ensure team proficiency.
- Developed and managed company-wide travel policy, overseeing all job-related travel and bookings.
- Ensured accurate and timely processing of crew per diems and expense reimbursements.
- Managed Ramp expense coding for the General Manager.
- Assisted in creating and implementing company-wide processes and procedures.
- Advocated for ways to streamline ongoing projects, prioritizing shorter turnaround times and consistent development quality.
- Design and develop creative furniture layouts for a variety of events, ensuring alignment with client vision and event themes.
- Provide excellent customer service, maintaining relationships with repeat clients and securing new business.
- Track project budgets and timelines, ensuring projects stay within
Administrative Specialist
Choura Events
02.2022 - 08.2022
- Developed and managed company-wide travel policy, overseeing all job-related travel and bookings.
- Continually sought methods for improving daily operations, communications with clients, recordkeeping, and data entry for increased efficiency.
- Assisted coworkers and staff members with special tasks on daily basis.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
Travel & Events Manager
Motive Companies
10.2020 - 01.2022
- Restructured Travel & Events department to adapt to post-pandemic changes.
- Managed travel logistics for 200+ employees and executives across Motive Companies.
- Rebuilt and maintained long-term relationships with vendor and corporate travel representatives.
- Led site visits and pre-event meetings with department heads and GMs to ensure smooth event execution.
- Organized in-house and client events, including dinners, social gatherings, and holiday parties, both locally and out-of-state.
- Managed event materials and created detailed preparation and packing lists.
- Planned and executed the company's annual charity golf tournament.
- Analyzed event costs to identify areas of improvement and cost savings.
- Administered company season tickets for 8 teams across CA and AZ.
- Designed event centerpieces and décor, ensuring a cohesive theme.
- Ordered and managed branded giveaways and custom gifts for clients.
Travel & Events Coordinator
Motive Companies
02.2016 - 10.2020
- Coordinated travel arrangements for technicians, sales, and management, ensuring alignment with company policies and budgets.
- Resolved travel issues by researching and implementing solutions to minimize disruptions.
- Assisted with incentive travel bookings and creating detailed trip itineraries.
- Managed and tracked travel and event-related expenses.
- Supported the Travel & Events Director in researching venues, caterers, and other event vendors.
- Assisted with the planning and execution of local and out-of-state events.
- Developed and managed event preparation and packing lists.
- Created floral arrangements and other event decorations as needed.
- Designed print materials, including fliers and banners, for event promotion.
- Organized and maintained event storage rooms for efficient access.
- Coordinated employee appreciation lunches and other internal events.
Marketing Intern
Vionic Group LLC
03.2011 - 07.2015
- Managed and maintained online data resources for accounts, retailers, and internal use.
- Organized and prepared tradeshow materials, meeting tight deadlines.
- Assisted with new account inquiries, ensuring timely receipt of materials.
- Oversaw and organized product storage and marketing inventory along with managing product preparation for photo shoots.
- Ordered branded giveaways, sample fixtures, and tested product quality.
- Created and distributed surveys for data collection and analysis.
- Booked and managed travel for marketing team for all tradeshows and conferences.
- Processed return mail and coordinated product returns with ecommerce team.
- Managed office supplies, kitchen, and break room organization.
- Coordinated office celebrations and other team building experiences
- Supported special projects across marketing and other departments.
Education
No Degree - General Studies
Santa Rosa Junior College
Santa Rosa, CANo Degree - Hospitality
Long Beach City College
Long Beach, CASkills
- Policies and procedures development
- Travel research and arrangements
- Event Management
- Vendor and contract negotiations
- Cross-functional teams leadership
Software
Google Workspace
Adobe Photoshop
Adobe AI
Timeline
Operations Analyst
Choura Events
02.2024 - Current
Project Analyst
Choura Events
08.2022 - 02.2024
Administrative Specialist
Choura Events
02.2022 - 08.2022
Travel & Events Manager
Motive Companies
10.2020 - 01.2022
Travel & Events Coordinator
Motive Companies
02.2016 - 10.2020
Marketing Intern
Vionic Group LLC
03.2011 - 07.2015
No Degree - Hospitality
Long Beach City College
No Degree - General Studies
Santa Rosa Junior College
Similar Profiles
JC AragonJC Aragon
Senior CAD Designer/Creative Director at Choura EventsSenior CAD Designer/Creative Director at Choura Events
Emily AvilaEmily Avila
Banquet Captain at Choura Venue ServicesBanquet Captain at Choura Venue Services
Aryan KumarAryan Kumar
Wedding Events at Panchasheel Events,Dream Weavers Events,Limeli8 Events & Entertainment,Ekaya Events,E9 EventsWedding Events at Panchasheel Events,Dream Weavers Events,Limeli8 Events & Entertainment,Ekaya Events,E9 Events
Dakota DavisDakota Davis
Emergency Medical Technician at Muckleshoot CasinoEmergency Medical Technician at Muckleshoot Casino
Mason HumphreysMason Humphreys
Volunteer at NAVolunteer at NA