Jessica Potter
Lumberton,Texas
Summary
Seasoned professional with a significant background in accounts payable over a 16-year career. Proficient in tracking expenses, preparing reports and maintaining records. Collaborative team player and self-motivated employee well-versed in GAAP. Skilled in accounting procedures, reconciliations and issue resolution. Well-organized and analytical in approaching problems and resolving variances. Brings related experience and superior work ethic focused on maximizing productivity and maintaining financial compliance.
Overview
16
16
years of professional experience
1
1
Certification
Work History
Accounts Payable Specialist
G & G Enterprises
Beaumont, TX
04.2023 - Current
- Managing accounts payable using accounting software and other programs
- Handling accounts payable for six entities
- Analyzing workflow processes
- Establishing and maintaining relationships with new and existing material suppliers and Subcontractors
- Processing Overhead, and Supplier invoices as well as Subcontractor AIA pay applications
- Comparing purchase orders, subcontractor agreements, and retainage requirements to AIA pay applications submitted for accuracy
- Issuing tax-exempt and Resale tax certificates to vendors
- Tracking accrued sales tax payable
- Establishing workflow procedures to improve the accounting process while working with other departments for better integration and communication.
Administrative Assistant
Brizo Construction, LLC
Beaumont, TX
09.2020 - 04.2023
- Assist Project manager to Coordinate Residential Reconstruction and Rehab projects from pre-construction to completion
- Accounts Payable
- Work with Corporate on vendor and billing issues
- Approve budgets for each project
- Administer all Draw documents on homes
- Schedule all program inspections
- Bi-monthly payment reports for corporate
- Track job progress with weekly superintendent reports
- Process Variations to forecasted budget
- Price new projects for approval
- Assist project manager with tracking and producing monetary and time change orders
- Track average build time reports per superintendent
- Perform closing job purchase order reconciliations on outstanding costs
- Assist the estimating department in verifying the cost.
Office Manager/Senior Accountant
Crane Tech, Inc
Beaumont, TX
01.2017 - 09.2020
- AP and AR
- Collections
- Company Credit Card Reconciliation
- Producing Payment Schedules
- Supplier Statement Reconciliation
- Profit and Loss Monitoring
- Estimates and Approvals
- All Human Resource Duties
- Supervising all employees
- Deposits
- Tracking billable time and expenses
- Track all fleet maintenance
- Handle all company insurance policies: Workers Comp, Property, Garage, Auto, General Liability
- Track and renew all employee DOT inspector certifications and licenses including ISTC classes
- Track inventory usage and investigate any discrepancies
- Month-End Closing
- Assist CPA in Year-End close.
Office Manager
D & R Commercial Services, Inc.
Lumberton, TX
09.2015 - 12.2016
- A/P and A/R
- Human Resources
- Bid Proposals
- Job Cost Tracking
- Sales Tax Reporting
- 940/941/945 Tax Reporting
- W2, W3 Reporting
- 1099, 1096 Reporting
- Payroll
- Deposits
- A/P, A/R, and Bank Reconciliations
- Insurance including Workers Comp reporting, building bonds, OCP, and builder's risk
- Issue Purchase Orders, and Sales Orders
- Windstorm Certs & Permits
- Collections.
Staff Accountant
Scallon Controls
Beaumont, TX
04.2014 - 09.2015
- Sales Tax Processing
- 1099, 1096 Reporting
- Analyzing Pre-Paid accounts
- Accounts Payable Reconciliation
- Company Credit Card Reconciliation
- Producing Payment Schedules
- Petty Cash Reconciliation
- Journal Entries
- Freight billing reconciliation
- Supplier Statement reconciliation
- Purchase Order Matching
- Employee expense report processing.
Office Manager
D & R Commercial Services, Inc.
Lumberton, TX
09.2013 - 05.2014
- A/P and A/R
- Human Resources
- Bid Proposals
- Job Cost Tracking
- Sales Tax Reporting
- 940/941/945 Tax Reporting
- W2, W3 Reporting
- 1099, 1096 Reporting
- Payroll
- Deposits
- A/P, A/R, and Bank Reconciliations
- Insurance including Workers Comp reporting, building bonds, OCP, and builder's risk
- Issue Purchase Orders, and Sales Orders
- Windstorm Certs & Permits
- Collections.
Billing Supervisor
Haulmark Services
Houston, TX
08.2010 - 07.2013
- A/P and A/R
- Investigating vendor bill discrepancies
- Process all Freight Claims
- Issue Com Checks
- Monthly Revenue reports to upper management
- Process weekly agent commissions
- Track and Issue all Insurance Policies
- Collections
- Perform audits of A/R, and AP
- Sales Tax Reporting
- 940/941/945 Tax Reporting
- Maximized efficiency, reduced delinquency, and increased accuracy of the billing department by developing and implementing system and process improvements
- W2/ W3 reporting
- 1099/1096 Reporting
- Worker's Compensation reporting
- TWC Quarterly report.
Accounts Payable
Roubieu and Jeffcoat Tank Cleaning Services
Baytown, TX
11.2008 - 08.2010
- Investigate Billing Discrepancies
- Produce payment schedules
- Petty Cash distribution and reconciliation Bank Reconciliations
- Insurance Policies Credit Memos Purchase Orders
- General Journal Entries Employee Payroll
- All H/R Functions Education.
Education
MBA- Accounting -
Lamar University
05.2025
BBA, General Business -
Lamar University
Skills
- Profit & Loss monitoring
- QuickBooks
- Excel
- Adobe Acrobat
- Type 70 WPM
- 10 key data entry
- Accounting Records Analysis
- Monthly and Annual Journal Entries
- Financial Statements
- Sensitive Material Handling
- Business Writing
- General Ledger Accounting
- Financial Report Writing
- GAAP Accounting Regulatory Compliance
Certification
Ethical Leadership Certification, NASBA Center for the Public Trust
Timeline
Accounts Payable Specialist
G & G Enterprises
04.2023 - Current
Administrative Assistant
Brizo Construction, LLC
09.2020 - 04.2023
Office Manager/Senior Accountant
Crane Tech, Inc
01.2017 - 09.2020
Office Manager
D & R Commercial Services, Inc.
09.2015 - 12.2016
Staff Accountant
Scallon Controls
04.2014 - 09.2015
Office Manager
D & R Commercial Services, Inc.
09.2013 - 05.2014
Billing Supervisor
Haulmark Services
08.2010 - 07.2013
Accounts Payable
Roubieu and Jeffcoat Tank Cleaning Services
11.2008 - 08.2010
MBA- Accounting -
Lamar University
BBA, General Business -
Lamar University