Jessica Sammons
Oceanside,CA
Summary
Organized Administrative Assistant known for productivity and efficient task completion. Specialize in time management, data entry, and customer service skills. Excel at communication, problem-solving, and adaptability, ensuring smooth office operations and positive stakeholder interactions.
Overview
2
2
years of professional experience
Work History
Administrative Assistant
Viking Commercial Construction
Carlsbad, CA
01.2011 - 12.2012
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Managed database systems containing customer contact information.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Coordinated and scheduled meetings, including room reservations, catering, and technical setup, for seamless execution.
- Developed and implemented filing systems, both digital and physical, improving document organization and retrieval efficiency.
- Sorted and distributed incoming faxes, letters and emails for office distribution.
- Oversaw staff correspondence, record tracking and data communications, resulting in improved automation of office operations.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
- Drove customer feedback to deliver information to management for corrective action.
- Ensured efficient operation of office equipment such as printers, copiers and fax machines.
- Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
- Updated contact lists regularly when changes occur in employee status or contact information.
- Kept office equipment functional and supplies well-stocked to promote efficient operations.
- Greeted visitors and provided general information about the company.
- Maintained inventory of office supplies and placed orders when necessary.
- Scheduled appointments between clients and customers and internal staff members.
- Pleasantly welcomed visitors, answered phone calls, and maintained front reception desk.
- Processed invoices for payment using accounting software applications.
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Managed office supplies inventory and placed orders when necessary.
Education
Some College (No Degree) - Communications
California State University, Long Beach
Long Beach, CASome College (No Degree) -
Miracosta College
Oceanside, CASkills
- Filing
- Mail handling
- Scheduling
- Reception oversight
- Meeting planning
- Prioritization
- Clerical support
- Purchase orders organization
- Deadline oriented
- Document management
- Inventory supplies
- Timeline planning and management
- Office management
- Reading comprehension
- Calendar management
- Accounting support
- Back office operations
- Scheduling and calendar management
- Professional and mature
- Recordkeeping and bookkeeping
- Strong problem solver
- Strong interpersonal skills
- Document preparation
- Multi-line phone proficiency
- Resourceful
- Excel spreadsheets
- Customer relations
- Supervising staff
Affiliations
- Hiking
- Running
- Fishing
- Book Club
- Camping
Timeline
Administrative Assistant
Viking Commercial Construction
01.2011 - 12.2012
Some College (No Degree) - Communications
California State University, Long Beach
Some College (No Degree) -
Miracosta College
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