Jessica Snyder

Proposal & Award Generalist - Senior Supervisor - Office of Sponsored Programs (9/2022 - 10/2023)

• Manages Processing Team for OSP
• Contractual Mail Manages for OSP Research inbox, NDA inbox, DUA inbox.
• Processes and logs all contracts, awards, extensions, budget amendment's, T & C reviews, PI change or removal, etc.
• Manage day to day operations of OSP, Administrative Staff, processors and Office coordinator.
• Fiscal year 2022 - 2023 PSU had record high Research Expenditures reaching $1.239 billion. Our Processing team is responsible for processing all requests.
• Manage processing of all University awards to include, entering all data in SIMS (Strategic Information Management System) Cayuse product, assigning negotiators, process contract to file, uploading data.
• Manages on average 50 - 100 grant related emails requests daily.
• Manage processing workload distribution and adjust workloads as new negotiators are hired and workloads are adjusted.
• Managed and processed NDA information for compliance (entire University).
• Manage pre and post award activities for grants and contracts.
• Assists entire University Research faculty and staff with all grant related questions and concerns.
• Processes RFP's and assigns to negotiator.
• Administration support to various teams within OSP.

Administrative Operations/Finance Manager - Sociology & Criminology departments and Centers (5/2017 - 9/2022)

• Provide high-level Administrator support to Department Head of Sociology and Criminology departments and centers
• Responsible for overall day to day operations
• Manage day to day financial functions; payroll approvals, effort reporting, reviewing expenditures, reconciling monthly.
• Develop, forecast, and manage departments, programs and research center budgets
• Work with faculty to prepare budgets, submit NCE, Budget revisions, carryover, requested information from Sponsor, DUA's, etc.
• Manage pre and post award activities for grants and contracts. Prepare budgets, pulling Graduate stipends, tuition; faculty salaries, course release buyout (internal & externally funded on a grant)
• Manage hiring and supervision of staff, wage payroll positions, and mentor other staff when necessary
• Oversee logistics for all orientation and student activity events; Sociology & Criminology Graduate programs.
• Responsible for updating payroll funding for temporary and permanent research staff and faculty and administrative staff and student positions.
• Process all J-1 and H-1B visa applications for foreign researchers.
• Process all research staff and research faculty appointments and reappointments.
• Process graduate student tuition payments and stipend. Manage and approve Graduate Student appointments, including grant funding, internal funding and fellowships.

Student Services Associate/Administrative Coordinator - Intensive English Communication Program (3/2012 - 5/2017)

• Develop, forecast, and manage program budget
• Assist prospective, current and former students with inquiries and resolving issues
• Maintain department calendar, group mailboxes, websites and listservs (student, faculty, staff and centers)
• Process invoices, wire transfers, and student tuition payments/Audit and deposit receipts
• Manage, develop and improve IECP new student orientation week (3/year)
• Maintain and build new relationships with international governments, agencies, and corporations that sponsor students.
• Prepare financial reports for internal areas and external agencies.
• Initiate and process financial documents in IBIS and create custom financial reporting and excel files.
• Maintain various databases to include students, classes, payments and embassy contacts
• Manage, coordinate and oversee student activities and recreation, social and cultural issues, health insurance, housing, financial aid (sponsored students), application process, admission decisions, new student orientation, enrollment and special student needs to ensure effective and efficient delivery of all non-academic student support services.
• Schedule and draft regular communications with students regarding upcoming events, activities and deadlines. Carry out student registration processes and develop corresponding written materials to include: proof of enrollment, extension request letters, intent to return, progress reports, tuition payments and enrollment, etc.
• Negotiate contracts to receive best pricing for internal and external student events/activities.

Conference Coordinator - Conference Services (10/2008 - 3/2012)

• Assist in management of Commons Desk and manage Conference Services Operations to include resolving client issues, communicating rates, and answering conference related inquiries.
• Responsible for all conference billing in excess of four million dollars.
• Provide direction and guidance to full-time Desk Staff and Student Managers during conference season.
• Maintain various databases to include clients, camp directors and guests.
• Manage credit card payments, ensure confidentiality, and process accurate financial reports.
• Assist in collaboration with various departments to identify and monitor all major physical plant projects that impact Conference Services.
• Track changes to client contracts and notify affected individuals of modifications.
• Coordinate summer planning, scheduling, contracts, billing, arrival, departure, and customer relations of over 200 academic, sport, youth, and adult conferences throughout 50 residence halls across campus.
• Arrange security and create security reports for all housing locations during summer operations for camps and conferences.
• Provide input for policies, forms, conference rates and contracts for all potential clients.
• Generate contracts with internal and external customers.
• Estimate building space needed and assign initial allotment.