Jessica Snyder
Pleasant Gap,PA
Summary
Seasoned Grants and Contracts Manager with a robust background at Duke University and The Pennsylvania State University, adept in strategic planning and critical thinking. Demonstrates exceptional organizational skills and leadership, driving project success and compliance. Expert in budget development and management, enhancing team efficiency and training development.
Overview
19
19
years of professional experience
Work History
Grants and Contracts Manager
Duke University
Durham, NC
07.2023 - Current
- Coordinate work for the group ensuring proper distribution of assignments and adequate manning, space and facilities for subsequent performance of duties.
- Manage large projects that span across multiple disciplines and faculty.
Serves as the point person for team members on grants and contracts issues as well as questions related to university guidelines. - Provide guidance to the PI on the requirements of the IRB, IACUC, COI, IBC, and research related regulations including proposal submission and award set-up. Consult with department compliance liaison as necessary.
- Manage the subcontract process with ORA/ORS and collaborating organizations.
- Develop budgets and budget justifications which include proofing the budget for inconsistencies, ensuring accuracy and consistency between budgets and budget justification which includes sub-recipient information secured from sub-agreements.
- Advise the PI on administrative requirements in preparing proposal submissions.
- Prepare, coordinate and review certain proposal elements (biosketches and facilities & resources) for consistency, accuracy, and completeness.
- Monitor compliance with agency and University regulations regarding submission; verify all financial information to include application of the appropriate overhead rate for the projects.
- Review sponsored projects through SPS to ORA/ORS to ensure compliance with University procedures and institutional signatures.
- Ensure understanding of the current fiscal performance of studies and identify areas of concern that need resolution. Advise PI on budget adjustments and revisions necessary to meet the sponsor requirements.
- Develop project management plan for review by the PI or senior level grants administrator.
- Make cost-sharing adjustments to reflect appropriate labor distribution or related cost-sharing obligations.
- Manage budget, reporting and compliance timelines through the lifecycle of the grant or contract; communicate new WBSEs to appropriate department personnel.
- Establish sub-recipient requirements and provide on-going sub- recipient monitoring. Coordinate issuance of sub-agreements with ORA/ORS.
- Establish and implement project management plans for complex projects.
- Reconcile monthly budget reports, implement adjustments and inform PI and/or supervisor of corrections/adjustments that have been made.
- Prepare budget projects and analysis to assist PI in financial grant management. Monitor compliance with agency and University regulations regarding reporting. Maintain financial records per the institutional documents retention guidelines.
- Interpret departmental policies and procedures, making decisions on specific operating problems and issuing instructions on behalf of unit.
- Closeout all funded projects consistent with university process and timelines.
- Perform overall grants monitoring using tools available to monitor compliance with Duke policies.
- Submits reports to the Divisional Administrator/Business Manager when requested.
- Recommend various personnel actions including, but not limited to, hiring, performance appraisal, promotions, transfers and vacation schedules.
Grants and Contracts Manager
The Pennsylvania State University
State College, PA
03.2021 - 06.2023
- Provide guidance to employees on negotiation and conflict resolution strategies
- Guide and train employees associated with routine activities and functions related to grants and contracts
- Serve as a liaison between senior management and employees
- Manage employee relations issues with front-line employees; seek advice as necessary
- Observe performance of assigned employees and conduct formal evaluation as required
- Conduct discussions and negotiations with sponsors, partners, and licensees
- Work with peers from across the University to discuss common issues
- Exercise authority on behalf of the department
- Build and maintain project management skills in order to set schedules, determine workload allocation, etc
- Exercise limited expenditure authorization
- Provide information regarding needs of the department based on front-line experience
- Administer existing policies and ensure compliance
- Observe and make recommendations regarding new or existing policies
- Ensure compliance with applicable state and federal laws and regulations
- Develop strategies for meeting tactical goals of the department, division or unit
- Make recommendations for strategic planning based on first hand operational knowledge
- Responsible for daily oversight of quality improvement initiatives
- Identify improvement opportunities or changes to current initiatives and recommend appropriate actions
- Pursue opportunities to educate faculty and staff on the principles of grant and contract administration
- Consistently relate the vision and mission of the University to department, division, or unit objectives
- Model core ideology and integrate it into daily activities
- Create an environment that promotes and recognizes the value of diversity in the workplace
Lead, Associate Coordinator
The Pennsylvania State University
State College, PA
01.2016 - 02.2021
- Grants and Contracts – Strategic Interdisciplinary Research Office (SIRO)
- Support faculty submitting large multi-college/institutional proposals as well as proposals to secure smaller strategic awards
- SIRO primarily supports (University-wide) interdisciplinary activities
- Provide signature authority on behalf of the AVPR
- Ensure strict compliance with all University and Federal guidelines/policies
- Interact with Colleges/Departments across the University as well as external sponsoring agencies
- Create complex proposal budgets between multiple faculty members across the University
- Coordinate with a larger number of subawardees/subcontractors
- Negotiate complicated cost share commitments with research deans, institute directors, and the AVPR
Proposal Specialist
The Pennsylvania State University
State College, PA
01.2014 - 01.2016
- Applied Research Laboratory
- Prepare, analyze, and review budgets for grants and contracts for several federal agencies and private companies and foundations; assemble and submit proposals via email and numerous electronic submission sites, as an authorized representative for Applied Research Laboratory
- Monitor deadlines and perform compliance reviews on solicitation requirements and coordinate with proposal team to resolve deficiencies
- Review, evaluate, and advise the proposal team on the sponsor solicitation requirements to ensure proposal compliance
- Prepare certification packages and budget formats to solicitation requirements
- Assist principal investigators with identifying, coordinating and budgeting cost share
- Act as proposal lead for competitive cost volumes
- Advise faculty and staff, and Department Heads on sponsor and University guidelines and regulations
- Ensure proposal budgets accurately represent the current Office of Naval Research negotiated rates
- Developing proposal procedures to disseminate Lab-wide to assist staff with proposal submissions
- Assist in preparing and submitting no-cost extension requests
- Fosters team spirit and collaboration among team members toward accomplishment of team goals such as: better integration of pre and post award functions and timely and accurate proposal submissions to sponsors
Accountant
Sound Technology, Inc
State College, PA
01.2011 - 01.2014
- Facilitate and present weekly product cost estimates to senior management for various activities
- Prepare various forms of ad-hoc cost reports for cost analysis
- Perform yearly system standard cost revision procedure
- Prepare and analyze project cost spending reports with project planners
- Prepare and distribute several forms of internal monthly reporting to senior management (internal metric utilization, inventory by product line, etc.)
- Manage and respond to audit requests from internal and external audit teams (including facilitator for the year-end physical inventory)
- Maintain SOX 404 control matrixes and implement additional controls for compliance as needed
- Perform monthly, quarterly, and yearly closing activities in regards to cost accounting including: reviewing inventory transactions, preparing various reserve analyses for senior management review, variance amortization, etc
- Perform contract review to apply proper accounting treatment to contractual obligations
- Assist controller on all assigned projects
Cost Accountant
Mirion Technologies, Inc
Horseheads, NY
01.2008 - 01.2011
- Performed and managed monthly closing process including posting journal entries, completing account reconciliations, and approving account reconciliations.
- Inventory costing and cost variance analysis from standard costing system Cash reporting and corporate forecasting.
- Tracking capital project expenses and fixed asset management
- Assisted controller in financial statement analysis and reporting packages on a quarterly basis.
- Assisted in implementation and maintenance of several software applications (financial reporting software, reconciliation software, and cycle count software for standard costing system).
- Sales tax and census reporting.
- Assisted controller on all assigned projects.
Financial Analyst
Guthrie Healthcare System
Sayre, PA
01.2007 - 12.2007
- Performed and managed monthly closing process including posting journal entries, completing account reconciliations, and approving account reconciliations
- Inventory costing and cost variance analysis from standard costing system
- Cash reporting and corporate forecasting
- Tracking capital project expenses and fixed asset management
- Assisted controller in financial statement analysis and reporting packages on a quarterly basis
- Assisted in implementation and maintenance of several software applications (financial reporting software, reconciliation software, and cycle count software for standard costing system)
- Sales tax and census reporting
- Assisted controller on all assigned projects
- Prepared consolidated cash flow, income statements, and balance sheets
- Completed liability and malpractice insurance closes
- Completed the accounting for two non-profit entities
- Supervised the long-term care junior accountants
Accounting Analyst (Internship)
S & T Bank
Indiana, PA
01.2006 - 12.2006
- Prepared daily, month-end, and quarterly reconcilements
- Assisted in month-end closing
- Updated annual fixed asset inventory
- Scanned, indexed, and committed daily batches and reconcilements
- Processed Accounts Payable invoices and checks
- Updated the fixed asset system with additions, deletions, and transfers of fixed asset
Education
Master of Business Administration -
St. Francis University
06.2015
Bachelor of Science - Accounting
Indiana University of Pennsylvania
12.2006
Skills
- Organizational Skills
- Critical Thinking
- Planning & Organizing
- Supervision & Leadership
- Team Building
- Training & Development
Timeline
Grants and Contracts Manager
Duke University
07.2023 - Current
Grants and Contracts Manager
The Pennsylvania State University
03.2021 - 06.2023
Lead, Associate Coordinator
The Pennsylvania State University
01.2016 - 02.2021
Proposal Specialist
The Pennsylvania State University
01.2014 - 01.2016
Accountant
Sound Technology, Inc
01.2011 - 01.2014
Cost Accountant
Mirion Technologies, Inc
01.2008 - 01.2011
Financial Analyst
Guthrie Healthcare System
01.2007 - 12.2007
Accounting Analyst (Internship)
S & T Bank
01.2006 - 12.2006
Master of Business Administration -
St. Francis University
Bachelor of Science - Accounting
Indiana University of Pennsylvania
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