Summary
Overview
Work History
Education
Skills
Timeline
Generic

Jessica Sylva

Summary

Highly organized and efficient executive assistant with experience in both public and private sector administrative support. Skilled in managing complex schedules, coordinating executive meetings, and improving office workflows to enhance productivity. Successful in implementing new filing and organizational systems that increase efficiency in document management. Known for maintaining discretion with confidential information and effectively supporting senior executives by reducing their administrative burden.

Overview

18
18
years of professional experience

Work History

Store Manager

Shoe Palace
Canoga Park, CA
02.2024 - Current
  • Established store tactics and strategies to achieve operational performance and sales goals.
  • Exceeded team goals and resolved issues by sharing and implementing customer service initiatives.
  • Ensured compliance with safety regulations and company policies.
  • Updated and maintained store signage and displays.
  • Demonstrated ability to work independently, with minimal supervision.
  • Counted and balanced the cash drawer and safe at the beginning and end of each shift.
  • Delegated work to staff, setting priorities, and goals.
  • Created weekly work schedules for store personnel.
  • Completed thorough opening, closing, and shift-change functions to maintain operational standards each day.

Business Assistant

Myha Luong
Los Angeles, CA
12.2019 - Current
  • Provide superior support to a popular social media influencer, and reality show personality.
  • Ensure and maintain all current and future business relationships.

Key Results:

  • Manage the calendar, schedule meetings, and arrange travel (domestic and international).
  • Manage all social media and marketing for the website and e-commerce store.
  • Assist in creating a budget and business plan for product releases.
  • Developed pricing strategies that would maximize profits while remaining competitive in the market.
  • Analyzed data to identify trends in customer behavior, and develop plans accordingly.
  • Filter and respond to business emails.
  • Light bookkeeping (QuickBooks, Xero, and Sage).
  • Work closely with production on projects (Paramount, Viacom, BET, and MTV).

Nanny/House Manager

Jason & Heather Christ
Arlington, VA
06.2013 - 01.2020
  • Provide reliable in-home childcare for the family of two school-aged children.
  • Supply loving care and promote positive behavior patterns to the children.

Key Results:

  • Manage household for working parents; duties include laundry, cooking meals, children's inventory of necessities, and budget for activities.
  • Assisted elementary school remote learning during the COVID-19 pandemic while essential working parents were on duty.
  • Assisted in early childhood development, motor skills, and social skills.
  • Created and coordinated creative and educational activities (Pre-Covid-19 Pandemic).
  • Developed lasting, professional relationships with families by encouraging open communication and delivering positive feedback.
  • Transported children to and from school, extracurricular activities, and playdates.

Project Manager

Hankins Construction
Washington, DC
01.2013 - 08.2017
  • Provided support to the owner of a small construction company.
  • Efficiently oversaw projects for a small construction company, including planning, budgeting, scheduling, hiring, seeking vendors, and managing supplies.

Key Results:

  • Created project plans with established timelines, assigned them to appropriate teams, and managed workflow throughout construction.
  • Led meetings with internal team members, consultants, and contractors.
  • Identified needs and coordinated resource allocation to deliver quality standards on time and within budget.
  • Determined project staffing needs and led resource management.
  • Draft and serviced all bids, contracts, and service level agreements
  • Manager of clients
  • Prepared and submitted RFQ’s for Australian Embassy (DC- DFAT & DTZ)
  • Prepared, managed and converted documents using Microsoft Office and Google Docs

Public Relations Specialist

Echoing Soundz, Inc
Van Nuys, CA
01.2007 - 01.2013
  • Interacted with clients, media outlets, and venue owners to gain exposure and promote Echoing Soundz' mission.

Key Results:

  • Provided high-quality support to Senior Publicist and clients: coordinated schedules, appointments, conference calls, and travel arrangements.
  • Drafted and serviced client proposals and contracts; composed and addressed correspondence and press releases.
  • Managed social media accounts and advertising efforts.
  • Assisted with special projects as needed and was heavily involved with pre & postproduction for high-profile events (private and televised).
  • Wrote press releases or other media communications to promote clients.
  • Created original content for blog posts and website articles.
  • Collaborated with graphic design and marketing teams to devise effective branding strategies.
  • Cultivated positive relationships with media organizations to support PR objectives.
  • Organized public appearances, release parties and interviews to increase product awareness.
  • Posted and updated content on client's website and social media outlets.
  • Developed and maintained close working relationships with members of press.
  • Coordinated public responses to environmental management incidents or conflicts.

Education

Business Management

Montgomery College
Takoma park, md
01.2016

Bachelor of Science - Business of Communications

Arizona State University
Tempe, AZ

Skills

  • Client Relationship Management
  • Customer service
  • Verbal and written communication
  • Issue resolution
  • Schedule management
  • Filing and data archiving
  • Operations Oversight
  • Employee motivation
  • Personal correspondence
  • Project Coordination
  • Calendar Management
  • Meticulous attention to detail
  • Bookkeeping

Timeline

Store Manager

Shoe Palace
02.2024 - Current

Business Assistant

Myha Luong
12.2019 - Current

Nanny/House Manager

Jason & Heather Christ
06.2013 - 01.2020

Project Manager

Hankins Construction
01.2013 - 08.2017

Public Relations Specialist

Echoing Soundz, Inc
01.2007 - 01.2013

Business Management

Montgomery College

Bachelor of Science - Business of Communications

Arizona State University
Jessica Sylva