Jessica Van Duine
Redmond,WA
Summary
Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments. Fluent in Spanish language in both oral and written skills.
Overview
18
18
years of professional experience
Work History
Administrative Assistant II
Medtronic Physio-Control
10.1995 - 06.2009
- Provided administrative assistance to IT Director and department.
- Backup executive assistant to CFO
- Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
- Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Knowledge of and skill in using personal computers in a Windows environment with an emphasis on word processing, presentation, spreadsheet, and database applications and Internet usage.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Facilitated timely delivery of special projects to meet organizational and departmental objectives.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Managed filing system, entered data and completed other clerical tasks.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Coordinated and scheduled meetings and conference calls to optimize scheduling of senior staff.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
Administrative Assistant - Finance
US West Cellular
03.1991 - 10.1994
- Managed department budgets and generated financial reports for management review.
- Sorted and distributed office mail and recorded incoming shipments for corporate records.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Coordinated and scheduled meetings and conference calls to optimize scheduling of senior staff.
Education
High School Diploma -
Soldados Argentinos Numero 258
Rosario, ArgentinaSkills
- Advanced knowledge of Microsoft Suite
- Calendar management and travel arrangements
- Correspondence Writing
- Event Coordination
- Documentation and Recordkeeping
- Program files maintenance
- Expense Reporting
- Presentation Preparation
- Meticulous attention to detail
- Excellent organizational skills
- Administrative Support
- Bilingual Spanish/English
Languages
Spanish
Native or Bilingual
Additional Information
Owned and operated a Subway Franchise
Renton, WA 2011-2017
Timeline
Administrative Assistant II
Medtronic Physio-Control
10.1995 - 06.2009
Administrative Assistant - Finance
US West Cellular
03.1991 - 10.1994
High School Diploma -
Soldados Argentinos Numero 258