Jessica Vela
San Antonio,TX
Summary
Results-oriented Contract Accounting Specialist with over 15+ years of experience in reconciling complex financial data, delivering accurate and timely results while identifying and correcting errors. Proficient in various ERP and cloud-based accounting software.
Overview
18
18
years of professional experience
Work History
Accounts Payable/ Progress Billing - Contractor
Precision General Contracting
06.2024 - 09.2024
- Contracted by company for identifying issues and implementing accounting procedures.
- Enhanced vendor and subcontractor relationships by bringing company's payables status from 90-120 days aged with lien notices to current standing.
- Successfully resolved discrepancies in vendor statements by leveraging credits and short-paid invoices.
- Designed and established an organized framework to ensure timely execution of ACH payments and weekly check run.
- Successfully acquired required waivers by collaborating with vendors.
- Maintained regular communication with vendors regarding payment statuses and supplied remittances.
- Delivered specific resale tax certificates to various vendors for designated projects.
- Ensured smooth transaction processes by keeping accurate vendor records up to date
- Maintained up-to-date COI and W-9 documents
Collections Specialist - Contractor
Raba Kistner Engineering
03.2024 - 06.2024
- Developed a Power BI report to provide essential project information to managers and the billing department.
- Maintained accuracy in report generation by incorporating essential project specifications such as numerical identification, title, and duration.
- Efficiently delivered comprehensive AIA billing specifics by project, securing final retention payments and recording percentages.
- Maintained accurate and current reports, including thorough notes for frequent reviewing by CEO and Controller.
AR/ Construction Billing
CDI Technology Services
02.2022 - 09.2023
- Acted promptly to address customer concerns via email and phone
- Streamlined the process of creating and implementing contracts for project managers throughout the organization.
- Maintained consistent and timely communication with Project Managers to update them about the progress of billed contracts, time and material projects, and progress bills throughout their duration.
- Managed financial records by maintaining accuracy and confidentiality of all sensitive information.
- Generated daily cost reports for Project Managers to evaluate profitability, incorporating labor and materials.
- Handled invoicing duties for all project managers in every department, covering progress billed projects, quoted services, and service call tickets.
- Ensured the completion of AIA forms and accurate submission of draws/pay apps, maximizing efficiency in progress-billed projects.
- Ensured seamless financial transactions by consistently depositing checks remotely into the bank, correctly applying both checks and ACH payments in Viewpoint while promptly reporting cash flow to key stakeholders.
- Eased customer's burden of closing the fiscal year by producing aging reports for timely payment.
- Facilitated government rebate portal set up for school district projects, resulting in discounted services.
- Confirmed technician work times for accurate billing of regular and overtime rates.
- Ensured accurate record-keeping of stock quantities and changes in material costs, resulting in increased profits.
- Ensured consistent adherence to company KPI score by accurately entering invoices for larger clients into portals.
AR/ Special Recon Project Team - Contractor
True Source
09.2019 - 01.2022
- Contracted by company to lead a team for a highly confidential recon project for a company recently acquired by umbrella company.
- Conducted in-depth analysis on customer payments and remittances via pay portals.
- Investigated short payments and reconciled transactions involving credit or debit offset.
- Implemented portal monitoring resulting in the resolution of disputed invoices, facilitating process improvements by enhancing compliance within the service department.
- Provided comprehensive payment application instructions based on internal findings with supporting research.
- Established contact with customers to obtain precise instructions on payment processes post comprehensive investigation.
- Confirmed good standing and matched records between businesses through my report generation process after each customer account reconciliation.
- Reported and recommended write-offs after extensive research on unresponsive customer accounts.
Cash Applications/ Accounts Payable - Contractor
Friedrich Air Conditioning
05.2019 - 07.2019
- Contracted to assist with various accounting processes during peak season.
- Aided in managing high-volume cash application tasks effectively.
- Identified reason for short-paid invoices that were line-itemized charges per part. This required researching system and scanned documents to verify if a part was returned, never received, or damaged.
- Compiled comprehensive backup documentation along with findings to present to AR team and facilitated customer outreach regarding credit memo.
- Matched invoices with payment checks and verified amounts for accounts payable check runs.
Cash Applications/ Collections - Contractor
Texas Air Products
12.2018 - 02.2019
- Maintained accuracy in processing a significant number of cash applications daily
- Demonstrated proficiency in handling check and credit card transactions.
- Supervised the successful conclusion of a substantial vendor reconciliation project while handling various duties such as managing customer communication and overseeing invoice inconsistencies.
Real Estate Agent/ Locator
Apartment Search
05.2018 - 10.2018
- Shared expertise in luxury housing by providing education to clients seeking residences including apartments, town homes and lofts.
- Demonstrated expertise in delivering tailored support to customers throughout the leasing cycle.
- Created tailored listings to match individual needs of clients based on acquired expertise.
- Educated clients on the correlation between income and credit for rental approval.
- Ensured clients received exceptional service during unit viewings, facilitating comprehension of leasing agent terminology.
Collections Specialist - Contractor
iHeart Media
08.2017 - 11.2017
- Successfully reduced aging and improved account status by managing a multi-million-dollar portfolio, moving accounts from the 90-120 bucket to current.
- Provided comprehensive aging reports to both customers and account executives, maintaining effective communication channels.
- Maintained detailed account records and coordinated follow-up appointments.
- Updated contact details from the customer AP department, overseeing address modifications, and inclusion of new contacts.
- Performed regular reconciliation and research tasks on a daily basis.
- Supported the cash apps team by preparing packets containing AE-approved findings of offsets and unapplied payments, along with supporting documents.
- Developed and generated monthly reports for customers shifting to bad debt status.
Accounting/Bookkeeper
Apartment Search
02.2014 - 06.2017
- Effectively circulated inquiry forms from website to agents for further processing.
- Formulated an in-depth quarterly Excel report outlining agent commissions.
- Accomplished precise confirmation of move-in lease agreements and invoice generation.
- Performed accurate weekly payable check runs.
- Successfully managed collection calls to address past-due accounts and maintain a current spreadsheet.
- Oversaw completion of month-end close and bank reconciliation processes.
- Ensured agents are informed about commission deductions via comprehensive reports
- Efficiently handled refunds to property management companies due to client non-fulfillment.
Staffing Specialist Recruiter
Spartan Staffing
08.2012 - 04.2013
- Spearheaded the recruitment efforts which led to bringing on board qualified personnel for crucial roles.
- Boosted efficacy of hiring procedures through optimal candidate screening and comprehensive interviewing techniques.
- Kept an up-to-date and accurate record of the payroll for each employee.
- Performed on-site assessments to guarantee employee safety, following OSHA and EEOC standards.
Office Manager
P&T Lawn Service
12.2006 - 09.2009
- Managed client communication, invoicing, and service scheduling to ensure seamless operations.
- Managed multiple administrative tasks with excellent organizational abilities.
- Managed invoicing and accounts receivable responsibilities effectively.
- Oversaw the collections process to ensure prompt client payments.
- Ensured the maintenance of a meticulous and structured filing system.
- Managed payroll efficiently.
Education
State License -
Champions School of Real Estate
09.2024
Associate of Applied Science - Accounting
Allied American University
Laguna Hills, CA06-2011
Skills
- Accounts Receivable
- Construction Progress Billing
- Invoicing
- Cash Applications
- Collections
- Accounts Payable
- Payroll
- Reconciliation
- Month End Close
- Bank Reconciliation
- Financial Reports
Objective
Experienced accounting professional seeking contract or permanent opportunities to contribute expertise and drive success in dynamic, construction, start-up, and project management organizations.
Proficient Software Systems
Accounting Cloud based software:
- QuickBooks Online
- NetSuite
- Ariba
- Service Channel
ERP Systems:
- SAP Business One
- Microsoft Dynamics 365
- Epicor
- Acumatica
- Great Plains
- South Dynamics SL
Project Management Constructions Software:
- Procore
- Vista
- Viewpoint
- Quantum
- Oracle Textura
- Sage 100/Contractor
References
References available upon request.
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Work Preference
Work Type
Full TimeContract WorkWork Location
On-SiteHybridRemoteImportant To Me
Work-life balanceCompany CultureHealthcare benefitsCareer advancementFlexible work hoursPaid time offPaid sick leaveWork from home option401k matchQuote
The person who says it cannot be done should not interrupt the person who is doing it.
Chinese proverb
Timeline
Accounts Payable/ Progress Billing - Contractor
Precision General Contracting
06.2024 - 09.2024
Collections Specialist - Contractor
Raba Kistner Engineering
03.2024 - 06.2024
AR/ Construction Billing
CDI Technology Services
02.2022 - 09.2023
AR/ Special Recon Project Team - Contractor
True Source
09.2019 - 01.2022
Cash Applications/ Accounts Payable - Contractor
Friedrich Air Conditioning
05.2019 - 07.2019
Cash Applications/ Collections - Contractor
Texas Air Products
12.2018 - 02.2019
Real Estate Agent/ Locator
Apartment Search
05.2018 - 10.2018
Collections Specialist - Contractor
iHeart Media
08.2017 - 11.2017
Accounting/Bookkeeper
Apartment Search
02.2014 - 06.2017
Staffing Specialist Recruiter
Spartan Staffing
08.2012 - 04.2013
Office Manager
P&T Lawn Service
12.2006 - 09.2009
State License -
Champions School of Real Estate
Associate of Applied Science - Accounting
Allied American University
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