Jessica Garces
Miami,FL
Summary
Professional in academic administration with strong background in student records management and compliance. Skilled in data analysis, process optimization, and policy implementation. Known for fostering collaborative team environments and maintaining adaptability to meet evolving needs. High standards and results-driven approach ensure reliable and effective operations.
Overview
13
13
years of professional experience
Work History
Associate Registrar
Florida National University
08.2024 - Current
- Oversee the comprehensive management of student academic records, including admissions, enrollment, registration, grading, progression, graduation, and alumni records, ensuring accuracy and completeness throughout the student lifecycle.
- Ensure institutional compliance with federal, state, and regional regulations governing academic records, student privacy, and reporting (e.g., FERPA and accreditation requirements).
- Establish and enforce data quality standards to ensure the accuracy, consistency, and reliability of student academic data across systems.
- Ensure proper handling, storage, transmission, and disposal of sensitive and confidential information in both digital and physical formats.
Registered Behavior Technician
Divine Savior Therapies
07.2023 - 06.2024
- Maintained accurate, timely, and thorough documentation of behavioral data, session notes, and progress reports in compliance with BACB standards, organizational policies, and applicable federal and state regulations.
- Upheld strict confidentiality of client information by adhering to HIPAA, ethical guidelines, and organizational protocols while delivering services under the supervision of a Board Certified Behavior Analyst (BCBA).
Administrative Assistant
Divine Savior Academy
06.2022 - 07.2023
- Coordinated and maintained daily, weekly, and long-term schedules for administrators, teachers, classrooms, meetings, assessments, and school events, ensuring efficient use of time and resources.
- Prepared and formatted school documents such as emails, reports, calendars, forms ensuring accuracy and consistency.
- Provided cross-departmental administrative support to school leadership, teaching staff, counseling offices, and district personnel to facilitate smooth communication and operations.
Paraeducator
Divine Savior Academy
08.2021 - 06.2022
- Supported classroom instruction by assisting teachers with lesson plans and student engagement strategies.
- Facilitated small group activities to enhance learning outcomes and encourage peer collaboration among students.
- Managed classroom behavior by establishing clear expectations and providing positive reinforcement techniques.
After School Care Counselor
Sunset Park Elementary
10.2012 - 03.2020
- Supervised and supported students during after-school programs by maintaining an organized environment, clearly communicating expectations, and coordinating activities to ensure student safety, engagement, and positive behavior.
Marketing Coordinator
Fertility and IVF Center of Miami
10.2018 - 06.2019
- Coordinated marketing initiatives across departments, including physicians, nursing staff, patient services, and external vendors, to ensure messaging aligned with clinical services and patient needs.
- Drafted, edited, and proofread clear, empathetic written content for emails, patient education materials, website updates, social media posts, and internal communications.
- Managed multiple marketing projects simultaneously while consistently meeting deadlines in a fast-paced, healthcare environment.
Education
Master of Science - Applied Behavior Analysis
National University
La Jolla, CA09-2024
Bachelor of Arts - Psychology
Florida International University
Miami, FL07-2018
Skills
- Scheduling Coordination
- Records Management
- Confidential Data Handling
- Compliance and Policy adherence
- Office Administration
- Microsoft Office and Docusign
Languages
English
Native or Bilingual
Spanish
Native or Bilingual
Timeline
Associate Registrar
Florida National University
08.2024 - Current
Registered Behavior Technician
Divine Savior Therapies
07.2023 - 06.2024
Administrative Assistant
Divine Savior Academy
06.2022 - 07.2023
Paraeducator
Divine Savior Academy
08.2021 - 06.2022
Marketing Coordinator
Fertility and IVF Center of Miami
10.2018 - 06.2019
After School Care Counselor
Sunset Park Elementary
10.2012 - 03.2020
Master of Science - Applied Behavior Analysis
National University
Bachelor of Arts - Psychology
Florida International University