Jessica Smith
Summary
Detail-oriented and results-driven Administrative Officer with extensive experience in financial management, personnel administration, and office operations. Demonstrated leadership skills in effectively leading and supporting office functions with precision and efficiency. Proven ability to manage budgets, oversee procurement, and ensure compliance with policies and procedures. Strong interpersonal skills and a commitment to fostering a collaborative and inclusive work environment.
Overview
19
19
years of professional experience
Work History
Administrative Officer
Federal Defenders, Middle District of Alabama
10.2024 - Current
- Oversee financial operations, including budget preparation, expense tracking, and audit management
- Manage human resources functions, including recruitment, benefits administration, and compliance with employment laws
- Develop and enforce internal control procedures to ensure fiscal accountability and efficiency
- Coordinate office procurement, contracting, and general administration to optimize operational effectiveness
- Represent the organization at national and regional administrative meetings and panels
Financial Administrator
Federal Defenders, Middle District of Alabama
07.2019 - 09.2024
- Supervised financial processes, including accounts payable, payroll, and budget implementation
- Conducted financial reporting and analysis to support organizational decision-making
- Ensured compliance with federal and state financial regulations and audit requirements
- Facilitated new employee onboarding and benefits administration
Administrative Secretary
Federal Defenders, Middle District of Alabama
06.2016 - 07.2019
- Provided administrative support to the Financial Administrator, including processing expenses and maintaining records
- Conducted audits on case entries and assisted with new hire and intern orientation
- Maintained office documentation and facilitated communication among departments
Office Manager
Kalli's, LLC
01.2006 - 06.2016
- Managed multi-company operations, including accounts payable, accounts receivable, and financial reporting
- Handled corporate-level operations for multiple retail and online business ventures
- Assisted with high-level executive tasks, including financial planning and project management
Education
Master of Science - Human Resource Management
Troy University
01-2022
Bachelor of Science - Legal Studies
Faulkner University
01-2016
Skills
- Financial and Budget Management
- Human Resources Administration
- Procurement and Contracting
- Compliance and Audit Preparation
- Office and Personnel Management
- Strong Interpersonal and Communication Skills
- Strategic Planning and Organizational Development
Organizations And Memberships
- Member, Administrative and Management Expert Panel (AMEP)
- Peer Administrative Officer for National Review Program
- Society for Human Resource Management (SHRM)
Timeline
Administrative Officer
Federal Defenders, Middle District of Alabama
10.2024 - Current
Financial Administrator
Federal Defenders, Middle District of Alabama
07.2019 - 09.2024
Administrative Secretary
Federal Defenders, Middle District of Alabama
06.2016 - 07.2019
Office Manager
Kalli's, LLC
01.2006 - 06.2016
Master of Science - Human Resource Management
Troy University
Bachelor of Science - Legal Studies
Faulkner University
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