Jessica L. Bailey
Dumfries,VA
Summary
Talented professional considered knowledgeable leader and dedicated problem solver. Brings 10+ years of valuable expertise to forward company objectives. Attentive to detail with experience in coordinating projects, programs and improvements. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy. To seek and maintain full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills.
Overview
17
17
years of professional experience
Work History
Project Manager
Dominion Electric Supply Inc.
01.2022 - 04.2023
- Sourced, vetted and managed vendors needed to accomplish project goals.
- Drafted project reports to identify successful outcomes, insights and future recommendations.
- Managed projects from procurement to commission.
- Negotiated and managed third-party contracts related to project deliverables.
- Tracked project and team member performance closely to quickly intervene in mistakes or delays.
- Coordinated material procurement and required services for projects within budget requirements.
- Achieved project deadlines by coordinating with contractors to manage performance.
- Verified quality of deliverables and conformance to specifications before submitting to clients.
- Provided detailed project status updates to stakeholders and executive management.
- Reported regularly to managers on project budget, progress and technical problems.
Human Resources Specialist - AAIV
Fairfax County Government
08.2019 - 12.2021
- Improved office efficiency by effectively managing internal communications and correspondence.
- Developed and coordinated employee training programs to improve productivity and performance.
- Managed payroll processing and benefits to compensate employees for service rendered.
- Conducted workplace compliance training to reduce liability risks and operate effectively.
- Collaborated with managers to identify and address employee relations issues.
- Improved organizational filing systems for confidential employee records, resulting in improved accessibility and efficiency.
- Maintained personnel records and statistical data to establish accuracy and compliance with applicable regulations.
- Fielded employee inquiries related to insurance, pension plan, vacation, sick leave and employee assistance.
- Briefed job applicants regarding responsibilities, benefits and schedules to provide information regarding job specifications and logistics.
- Administered employee benefits programs and assisted with open enrollment.
- Partnered with senior leadership to establish and develop corporate and HR policies and procedures.
- Monitored employee attendance and performance, addressing issues in accordance with company policies and procedures.
Communications Assistant - AAIV
Fairfax County Government
05.2018 - 08.2019
- Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Created and edited material to communicate core messages and values.
- Served as Payroll Contact for agency.
- Liaised with cross-functional departments to develop communications materials for various business processes.
- Served on leadership teams to advocate for communications departments needs.
- Developed and completed training programs and led trainings using expert learning techniques.
- Evaluated client processes, employee performances and training progress to determine additional training needed.
- Promoted increased productivity through appropriate allocation of resources, budgets, inventories, training support and team building materials.
- Performed research to collect and record industry data.
Executive Assistant - AAIV
Fairfax County Government
11.2014 - 05.2018
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Facilitated training and onboarding for incoming office staff.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
- Worked with senior management to initiate new projects and assist in various processes.
- Screened personal and business calls and directed to appropriate party.
- Used advanced software to prepare documents, reports, and presentations.
- Conducted research and analyzed data to provide detailed reports on various business topics.
- Handled confidential and sensitive information with discretion and tact.
- Managed daily invoices, reports and proposals.
- Processed executive subscriptions, license renewals, continuing education requirements and membership renewals.
Administrative Assistant - AAIII
Fairfax County Government
10.2011 - 11.2014
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Executed record filing system to improve document organization and management.
- Performed research to collect and record industry data.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
- Surpassed team goals by partnering with colleagues to implement best practices and protocols.
- Managed filing system, entered data and completed other clerical tasks.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
Executive Assistant
American Heart Association
12.2005 - 05.2011
- Transcribed meeting minutes to support sales, business development and senior management teams.
- Volunteered to help with special projects of varying degrees of complexity.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Managed office duties, ordered materials and organized workspaces.
- Organized and maintained filing and document management systems by coordinating, archiving and purging files.
- Greeted visitors and callers daily to respond to inquiries or direct to appropriate staff.
- Delivered exceptional customer service through direct communications with clients and team members.
- Managed day to day office operations.
- Trained and mentored administrative staff members in company policies, daily task execution and industry best practices.
- Managed office budget to handle inventory and vendor services.
- Aided senior leadership during executive decision-making process, meeting with clients to research case, collect data, prepare settlement packages and interpret information for daily report generation.
Education
No Degree - Business Administration And Management
Northern Virginia Community College
Annandale, VA07.2006
High School Diploma -
T.C. Williams High School
Alexandria, VA06.1994
Skills
- Project planning
- Budget development and adherence
- Risk management
- Tracking and monitoring
- Administrative operations
- Human Resource Management
- Confidential document controls
- Senior leadership support
- Database entry
- Recordkeeping and bookkeeping
- CRM and office management
- Invoicing and billing
- Meeting planning
Timeline
Project Manager
Dominion Electric Supply Inc.
01.2022 - 04.2023
Human Resources Specialist - AAIV
Fairfax County Government
08.2019 - 12.2021
Communications Assistant - AAIV
Fairfax County Government
05.2018 - 08.2019
Executive Assistant - AAIV
Fairfax County Government
11.2014 - 05.2018
Administrative Assistant - AAIII
Fairfax County Government
10.2011 - 11.2014
Executive Assistant
American Heart Association
12.2005 - 05.2011
No Degree - Business Administration And Management
Northern Virginia Community College
High School Diploma -
T.C. Williams High School
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