JESSICA M. JAMISON
Summary
An efficient and effective professional with vast experience providing executive-level administrative and project management support to C-suite level executives. Looking to utilize my skills in scheduling, calendar management, multitasking, successfully manage multiple projects, problem-solving skills, event planning, expense reporting, fundraising and meeting coordination. Proven ability to handle confidential information with discretion and offer excellent customer service utilizing exceptional communication and interpersonal skills. Demonstrated success at building and maintaining relationships with stakeholders, clients, colleagues, and vendors.
Overview
10
10
years of professional experience
Work History
Executive Assistant to the Chief Executive Officer
Women Engaged
10.2022 - 05.2023
- Managed a complex CEO's schedule and prioritized arranging virtual and in-person interviews, speaking engagements, and meetings
- Assisted with coordination of Board, staff, and other meetings, including preparation, logistics, meeting minutes and other needs
- Processed expenses including review, approval, and payments, and maintained records for all office financial transactions
- Managed and organized multiple large-scale community, organization, and off-site leadership events – community awards ceremony, voter registration kickoff, stakeholder and staff retreats, that included the timeline, budget, vendors, event space, guest, host and staff
- Performed monthly budget audits and resolved conflicts in billing and third-party payments
- Provided technical assistance to staff in the use and updates of software (Google Suite, Word, Excel, PowerPoint, Zoom, Slack, ADP)
- Maintained office applications and subscriptions, passwords, email accounts, contact lists, instructions and forms, and administrative entries in office calendar and coordinated paper file archives and storage
- Communicated and coordinated cross-functionally with the Voter Engagement, Grant Management, Communication and Marketing teams
- Maintained Monday.com, the grant tracker, with submission deadlines, proposals and reports
- Assisted in the development and final production of grant proposals and reports.
Executive Assistant to the Chief Development Officer
United Way Of Greater Atlanta
01.2020 - 10.2022
- Supported the Office of Development (OOD) in fundraising initiatives for UWGA's Child-Wellbeing mission, with a $55 million a year goal utilizing a donor-relationship model
- Assisted the Chief Development Officer (CDO) with reorganization of the Office of Development, during a pandemic, where we successfully raised $36 million in COVID relief funds for the Atlanta Metro area
- Managed the CDO's schedule, including calendaring and arranging meetings
- Coordinated OOD Development Committee meetings, bi-weekly staff meetings, and bi-weekly leadership meetings, including preparation, logistics, meeting minutes and other needs
- Processed expenses and check request, including review, approve, and submitting payments to the accounting department
- Assisted with the annual office budget, including tracking regularly and preparing forecasts as needed
- Maintained office applications and subscriptions, passwords, email accounts, contact lists, instructions and forms in Microsoft Teams
- Coordinated events and training support throughout the year for the entire Office of Development
- Maintained database information (i.e., CRM)
- Communicated and coordinated cross-functionally with the Community Engagement and Marketing teams
- Assisted with onboarding new employees and coordinating training
Administrative Professional Senior
Georgia Institute Of Technology
02.2019 - 01.2020
- Provided administrative support to 25 – 30 scrum masters who provide service to the Department of Defense
- Obtained a low-level security clearance to assist with daily assignments
- Booked appropriate domestic and international travel within the University of Georgia policies, including per diem and state allowances
- Planned meetings and other events to include scheduling, reservations, arrangements, catering and other logistics
- Reviewed and resolved complex administrative related questions and issues; recommended new or revised unit administrative procedures
- Provided training and ongoing work guidance to administrative staff members as required
- Originate and process correspondence, reports and other documentation
- Compiled, organized and analyzed data for use in reports; developed and maintained databases and records management systems
- Coordinated unit-purchasing process
- Tracked and managed purchasing activities.
Alumni and Events Coordinator
Georgia State University
01.2016 - 02.2019
- Facilitated identifying and researching major gift prospects and working within a portfolio of 100-150 donors with the Director of Development
- Assisted in developing and executing strategies to cultivate, steward and solicit CEHD prospects
- Maintained all donor databases and donor information with confidentiality, accuracy and integrity
- Scheduled meetings and visits with development contacts, including donors and prospects
- Supported the production of all fundraising appeals and solicitations with Foundations
- Fostered the growth and activity of the CEHD Alumni Network and grew alumni donor giving by more than 50%
- Served as the Alumni Relations Coordinator and coordinated with the GSU Alumni Association to host events such as Third Thursdays and Dinner with 12 Panthers
- Managed the CEHD Alumni Scholarship Program from initiation through award selection, notification and follow- up
- Designed, produced and published the monthly Alumni E-Newsletter
- Provided administrative support to the Director of Development by managing their calendar, processing monthly GSU Foundation expense reports and taking ownership of the CEHD Dean's monthly stewardship process to donors
- Managed the gift acknowledgement program and procedures for the Dean
- Served as the Scholarship Coordinator for 11 departments, including maintaining the scholarship and awards database
- Supported with coordination and maintaining the CEHD Dean's Society and other CEHD leadership boards
- Communicated effectively and professionally with CEHD staff, faculty, alumni, vendors, and friends
- Coordinated and attended meetings, events and other functions as a representative of the CEHD and prospects.
Administrative Coordinator
Georgia State University
09.2013 - 01.2016
- Greeted visitors, answered and routed incoming calls and responded to unit e-mail inquiries
- Served as liaison between the department, program affiliates, general public, and the university community
- Coordinated and assisted in the enrollment and registration processes for Reading Recovery, Literacy Lessons, Comprehensive Intervention Model, and Partnerships in Comprehensive Literacy (Paths to Literacy – Reading Recovery) programs using systems such as Banner and Hobson's
- Coordinated travel plans and processes for Paths to Literacy – Reading Recovery personnel using the Georgia State University designated travel system Concur Travel
- Coordinated with Paths to Literacy – Reading Recovery Business Manager for the distribution of Live Text Codes and enter information in the appropriate university financial system (i.e
- Panther Mart)
- Assisted with supply management for the Paths to Literacy – Reading Recovery Center including but not limited to reviewing inventory, and ordering office supplies
- Assisted primarily with special Paths to Literacy – Reading Recovery projects and reports including but not limited to drafting and distributing the reports
- Collaborated with departmental (ECEE) and center (Paths to Literacy – Reading Recovery) Business Managers to plan meetings, workshops, professional development activities and other special events
Education
Software Engineer Certification -
Per Scholas
Atlanta, GA09.2022
Bachelor of Arts - Communications
Georgia State University
Atlanta, GA05.2013
Skills
- Microsoft Office Suite
- Google Workspace (E-mail, Sheets, Forms, etc)
- Workday
- Raiser's Edge
- Financial Edge
- Panther Mart
- Concur Travel
- Banner
- Hobson's
- Calendaring
- Budgeting
- Expense Reporting
- Fundraising and Development
- Video Conferencing
- Meeting Support
- Event Planning
Timeline
Executive Assistant to the Chief Executive Officer
Women Engaged
10.2022 - 05.2023
Executive Assistant to the Chief Development Officer
United Way Of Greater Atlanta
01.2020 - 10.2022
Administrative Professional Senior
Georgia Institute Of Technology
02.2019 - 01.2020
Alumni and Events Coordinator
Georgia State University
01.2016 - 02.2019
Administrative Coordinator
Georgia State University
09.2013 - 01.2016
Software Engineer Certification -
Per Scholas
Bachelor of Arts - Communications
Georgia State University
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