Jesusita A. Aldecoa

Provide professional-level human resources services to client departments, employees, and the public by managing all phases of the recruitment and selection life cycle; ensuring quality candidates are hired unbiasedly and solely on their individual merit, to fill available positions within Pima County.

• Partner with client departments to ascertain hiring needs and subsequently provide candidate recommendations.
• Create effective and inclusive job opportunity announcements to attract diverse top talent and create a large pool of qualified applicants.
• Ensure compliance and consistency with internal stylistic standards, as well as job classifications and compensation guidelines.
• Leverage social media platforms and online job boards to advertise open positions and engage with potential candidates.
• Screen and evaluate all applications, ensuring minimum qualifications are met based on the parameters of the classification specification and defined timeline to establish a list of eligible candidates to refer to hiring departments/managers.
• Complete background and reference checks to facilitate hiring and onboarding of employees.
• Manage full-cycle recruiting processes and programs to successfully integrate new, transferred and promoted employees ensuring a smooth and positive onboarding experience.
• Participate in recruiting events to establish talent pipeline to prepare for future hiring needs.
• Conduct individual and group trainings supporting HR staff, client department representatives, supervisors, and managers in developing recruiting strategies, advertising, selection criteria, policies/regulations, as well as processes/procedures.
• Counsel and educate employees and applicants on employment opportunities, programs, and career advancements available within Pima County.
• Respond to inquiries from applicants, hiring managers, and subject matter experts during all phases of the recruitment and selection life cycle.

• Evaluate employment applications to determine qualifications of applicants for job classifications.
• Assist and advise applicants in completing application, soliciting additional work history information when needed, and identifying required supplementary documentation
• Prepare, administer, score and verify employment tests, while maintaining security of all testing materials.
• Use specialized/automated databases and programs to screen applicants’ eligibility for certification to departments.
• Assist professional staff and client departments in preparing recruiting announcements and advertising copy.
• Update and maintain the County’s applicant tracking system.
• Work with vendor to troubleshoot problems with applicant tracking software and the County’s IT staff to troubleshoot problems with computer hardware.
• Verify accuracy of vendor billings for work unit and prepares/submits for payment following County procedures.

Perform responsible human resources functions of a confidential, varied and complex nature in the Recruitment section of the Human Resources Department. Managed and supported 10 different sites and 1000+ employees.

• Manage multiple school sites supporting employees with recruitment, benefits, education and complex
  employee relations issues.
• Responsible for the entry of, maintenance, and update of employee records in the automated database and manual files for certified, classified, professional, and substitute hires.
• Prepare and process all Personal Action Requests and applicant information and prepare bi-monthly detailed packet for governing board approval in an efficient and timely manner.
• Answer questions from applicants, employees, community members, and others regarding employment, benefits, certification and other appropriate HR-related topics.
• Process and prepare new employee paperwork in accordance with state and federal statutes and district policy, such as e-verifications, and fingerprint card verification.
• Responsible for processing all new hires, verify years of service and education credits, verify Arizona State Retirement System status, coordinate the fingerprinting process.
• Retrieve applicant information from an electronic applicant tracking system.
• Perform in processing for new hires and review in-process forms for accuracy and completeness.
• Assist new employees with personnel policies. Maintain confidentiality with regards to all employee files and issues.

Top rated Employee Engagement score in the Western Region 7 out of the last 8 years. Reduced Voluntary Turnover from 35% to 22%. Reduced Time to Fill Open positions from 35 days to 25 days. Opening team member of 253rd Ritz-Carlton Luxury Resort. Five Star Employee of Year. Promoted Three Times.

• Execute against objectives outlined in the Human Resources Business Plan and deliver services that meet or exceed the needs of employees and enable business success.
• Execute strategies that serve to attract, retain and develop diverse premiere talent.
• Maintain optimal staffing levels by tracking vacancies and initiating recruitment and interview processes to identify qualified candidates.
• Establish and maintain contact with external recruitment sources (e.g., local colleges and community based organizations).
• Attend job fairs and ensure documentation of outreach efforts are in accordance with standard operating procedures.
• Structure compensation and benefits according to market conditions and budget demands.
• Liaised between multiple departments to improve total compensation, employee relations and training and development.
• Assisted in the development of succession plans and promotion paths for all staff.
• Coordinate and conduct applicant drug screens, reference checks, background checks, motor vehicle checks, and social security number verifications.
• Prepare all human resource documentation, including new hire offer letters, and international intern/student training plans.
• Assist and support management and the leadership team with handling and resolving Human Resources issues.
• Assist in identifying key drivers of associate satisfaction and support managers in addressing issues with written plans and actions.
• Managed benefits enrollment by answering questions and aiding employees with login details.
• Plan and execute employee events ranging anywhere from 7 to 400 people, designed to boost employee morale.
• Assist with New Employee Orientation program.
• Process on-boarding of all new employees.
• Monitor all hiring and recruitment processes for compliance with all local, state, and federal laws and company policies and standards.
• Ensure accurate maintenance of all employee records and files (e.g., interview documents, I-9’s).
• Facilitate interdepartmental transfers and promotions and transfers or promotions to other properties.
• Assist in monitoring/tracking employee relations issues including resolution and follow-up.
• Train new hires on Human Resources processes, programs, policies, information systems, etc.
• Oversee exit interviews and off-boarding process for resigned and terminated employees.
• Respond to unemployment insurance claims.
• Respond to questions, requests, and concerns from employees and management regarding company and Human Resources programs, policies and guidelines.
• Ensure compliance with federal, state and local regulations and Standard Operating Procedures.
• Create new hire and personnel files, as well as maintain all filing systems.
• Issue employee identification cards.
• Order and track Human Resources office supplies and forms and process accounts payable transactions.
• Generate Human Resources reports, answer phones and record messages.

• Provided administrative support to the Executive Team and Executive Administrative Assistant, and secondary support to the Resident Manager, and General Manager.
• Dealt with highly confidential information.
• Coordinated travel accommodations for staff and VIP guests.
• Organized meetings and luncheons and prepared reports and presentations as needed.
• Organized, composed and distributed correspondences to both associates and guests.
• Assisted in organizing the details of special events and travel arrangements.
• Created and maintained files, answered department phones, and sorted and distributed mail.
• Oversaw inventory activities, including materials monitoring, ordering or requisition and supply stocking or re-stocking.