Intermediate Proficiency in MS Office
JHAN KYLE F. REMO
Administrative Assistant
Doha,DA
Summary
Systematic and a hardworking team player with extensive experience in fast-paced office settings as well as with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Overview
11
11
years of professional experience
2
2
Languages
Work History
Administrative Assistant
Doha Bank (outsourced From ECCO Gulf - Qatar)
08.2024 - Current
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Facilitated timely delivery of special projects to meet organizational and departmental objectives.
- Performed collection and recording of necessary data to be later given to key stakeholders.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Volunteered to help with special projects of varying degrees of complexity.
- Assisted coworkers and staff members with special tasks on daily basis.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
Administrative Assistant
Doha Bank (outsourced From Human Capital Group WLL)
03.2022 - 08.2024
- Managed filing system, entered data and completed other clerical tasks.
- Executed record filing system to improve document organization and management.
- Restocked supplies and placed purchase orders to maintain adequate stock of assets.
- Facilitated timely delivery of special projects to meet organizational and departmental objectives.
- Performed collection and recording of necessary data to be later given to key stakeholders.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Volunteered to help with special projects of varying degrees of complexity.
- Assisted coworkers and staff members with special tasks on daily basis.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
Administrative Assistant
UNITED DEVELOPMENT COMPANY (outsourced From Human Capital Group WLL)
03.2021 - 01.2022
- Assist in issuing timely email communications to customers
- Ensure all related documents are up to date and accurate
- Preparing necessary access cards for each lease
- Assist department in raising Purchase Requisitions of supplies and work quotations for apartment refurbishments via Oracle
- Obtain and file survey forms and move-in handover forms for new tenants
- Able to verify over 50 Qatar Cool invoices in order to process payables within given deadlines
- Obtain meter readings and issue Kahramaa clearance for necessary consumption, prior to scheduled handover date for leased and sold units
- Keeping track of incoming and outgoing documents in relation to business activity.
Administrative Assistant
Doha Bank (outsourced from Final Touch Consulting Co.)
05.2015 - 06.2020
- Leasing and Licensing Section
- Performed administrative support to respective officers by finding and gathering different required documents for leases, auctions and licenses
- Coordinate with other establishments' respective Administrative Sections for contract negotiations
- Able to understand and provide technical insight and background as supportive information to respective officers
- Provide and handle over 30 staff leases for different Staff Accommodations issued by Doha Bank
- Respond to staff requests, within their respective lease agreements, with regards to their accommodations
- Established and executed proper policies and procedures regarding facilities and accommodations management
- Gather, file and provide updated records for department purposes
- Provide reliable data required for daily, weekly and monthly reports
- Record and file minutes of meeting
Trainee as Operations & Maintenance Technician
Nabina Aluminum and Glass Factory
09.2014 - 12.2014
- Performed Daily and Weekly Maintenance Procedures
- Managed 2 machine installations, relocation and mobilization
- Cooperated in making factory floor plans for future references
- Record Keeping
Education
Associate of Science - Electrical Engineering Technology
College of The North Atlantic-Qatar
09.2011 - 2014.06
Skills
Office administration
Data entry
Computer skills
Microsoft Excel
Microsoft Word
Problem-solving
Computer proficiency
Accomplishments
- TECHNICAL THESIS PROJECT: SOLAR PANEL PARKING SHADES - Two (2) Semesters of Research, analyzing and computation of possible solutions for a Designated Parking Shades utilizing a solar panel under supervision of the College of the North Atlantic – Qatar
- PROJECT: VFD, PLC AND HMI WIRING - Two (2) months of programming and hardwiring ABB PowerFlex40 VFD Drive with CompactLogix PLC to operate along with a Human-Machine Interface (HMI) designed and programmed to control an AC Motor.
Software
Basic knowledge in ORACLE software
Basic knowledge in CRM - MS Dynamics 365
Basic proficiency in AutoCAD
Basic proficiency in PLC software (RSLinx, RSLogix, LogixPro)
Timeline
Administrative Assistant
Doha Bank (outsourced From ECCO Gulf - Qatar)
08.2024 - Current
Administrative Assistant
Doha Bank (outsourced From Human Capital Group WLL)
03.2022 - 08.2024
Administrative Assistant
UNITED DEVELOPMENT COMPANY (outsourced From Human Capital Group WLL)
03.2021 - 01.2022
Administrative Assistant
Doha Bank (outsourced from Final Touch Consulting Co.)
05.2015 - 06.2020
Trainee as Operations & Maintenance Technician
Nabina Aluminum and Glass Factory
09.2014 - 12.2014
Associate of Science - Electrical Engineering Technology
College of The North Atlantic-Qatar
09.2011 - 2014.06
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