Jill Dittmann
Gulfport,MS
Summary
Highly accomplished, results-focused professional with proven success in organizing high-volume workloads in fast-paced environments, over 30+ years experience. Adept at managing calendars and scheduling meetings with internal and external attendees, tracking deadlines, and prioritizing tasks. Excellent written and verbal communication skills, including writing detailed reports, correspondence, and emails, as well as conveying information in person and via phone.
Overview
40
40
years of professional experience
1
1
Certification
Work History
Executive Administrative Assistant
Optimal Geo/Woolpert Inc.
03.2013 - Current
- Coordinate office and personnel activities, including processing deployment requirements, CAC cards, clearances, background checks, passports, visas, training, shot requirements, and travel for 25+ Woolpert, U.S. Army Corp of Engineers, and NAVO personnel.
- Experienced with processing purchase order requests and supply orders; maintaining budgets; developing organizational charts; and myriad of other office and database requirements, time keeping, accounts receivable and payable.
- Processing purchase order requests and supply orders; maintaining budgets; developing organizational charts; and myriad of other office and database requirements, time keeping, accounts receivable and payable.
- Prepared presentations, materials and documentation for use executives in meetings and engagements.
- Seamlessly interacted with colleagues to plan and complete special projects.
- Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
- Processed travel expenses and reimbursements for executive team and senior management group.
Executive Administrative Assistant
3001 Inc.
08.2006 - 03.2013
- Contractual turnover in companies.
- Same position and responsibilities as my current job with Optimal Geo/Woolpert Inc.
Executive Administrative Assistant
Mississippi Regional Housing Authority VIII
01.1995 - 08.2006
- Ensure efficient day-to-day running of all business operations and provide confidential administrative support to CEO, Deputy Directors, Board of commissioners, and all other departments in organization.
- Prepared documents, reports and presentations for executives and board members.
- Supervised front desk personnel.
- Assisted in H/R functions, time keeping, troubleshooting various tasks for other departments.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Organized and updated schedules for executives.
- Handled all travel arrangements and training for all personnel and Board of commissioners.
- Coordinated daily operations and handled office tasks such as correspondence, board minutes, ordering supplies, maintain supply budgets for all departments, accounts payable and receivable, file management and database administration, maintain organizational charts, maintain 5-year annual plan for salaries and expenditures of organization.
- Arranged programs, events, and conferences by arranging for facilities and caterers, coordinating guest speakers, etc.
- Maintains HUD regulations and financial reports.
Material Control Analyst
Avondale Industries
02.1990 - 01.1995
- Primary responsibilities include processing material requirements for construction of new fiberglass ships.
- Additional responsibilities included daily material requisitioning and expediting activity within material control group, material budgets, oversee government audits, preparation of monthly status reports, and material take-offs from NAVSEA drawing packages.
- Coordinated with project engineers to maintain company policies and procedures. ECP scooping for material requirements, and ERN incorporation for material changes to NAVSEA drawing packages. Familiar with Military and Government Standards to include DOD-STD-DCA, MIL-STD, and other industry standards.
- Coordinated government ship christening ceremonies for over 500 guest including dignitaries, security, and executive personnel. Worked directly with president of Avondale Ind. on special projects and confidential assignments.
- Developed and maintained automated tracking systems, hard copy files and records to enhance office workflows.
Material Control Analyst
PACECO, Inc.
06.1988 - 02.1990
- Primary responsibilities include preparation of material lists; processing engineering drawing changes, maintain engineering drawing index, and preparation of operation maintenance manuals.
- Other responsibilities include processing spare parts orders, assist purchasing department on problems related to material control, and supplying material information for bid/buy-out purposes.
- Timekeeping
- Accounts receivable and payable
- Processed expense reports
Administration Assistant
Copy Products
04.1984 - 06.1988
- Recorded expenses and maintained accounting records.
- Worked with supervisors and management to maintain status reports and update information for client projects.
- Prepared weekly employee work schedules for team members.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Sorted and distributed office mail and recorded incoming shipments for corporate records.
- Processed invoices and expenses using QuickBooks to facilitate on-time payment.
Education
High School Diploma -
Waite High School
Toledo, OH06.1982
Skills
- Strong organizational skills
- Interpersonal skills
- Oral and written communication
- Ability to multitask
- High degree of confidentiality
- Attention to detail
- Professional demeanor
- Team player
Certification
- Clearance: Secret Clearance
- Pryor: The Exceptional Assistant, Successful Communicational Skills for Woman and the Indispensable Office Manager
- AMA: Management Skills for Administrative Professionals and Stepping up to leadership
- Pryor: Supervisory Training
References:
Pete Capuano, Mississippi Regional H/A VIII Deputy Director of Conventional (Retired)
228-896-6637 (Home)
Reference Type: Professional
Ray Brouillette, SurvTech Sr. Program Manager
985-249-8202 (Cell)
Reference Type: Professional
Jim Butler, MS Regional Housing Authority VIII (Retired)
228-806-6085
Reference Type: Professional
Bridget Haggerty, BOH Brothers
228-324-2447 (Cell)
Reference Type: Personal
Marie Malpass, Program Portfolio Manger, Hancock/Whitney Bank
228-223-3860 (Cell)
Reference Type: Personal
Timeline
Executive Administrative Assistant
Optimal Geo/Woolpert Inc.
03.2013 - Current
Executive Administrative Assistant
3001 Inc.
08.2006 - 03.2013
Executive Administrative Assistant
Mississippi Regional Housing Authority VIII
01.1995 - 08.2006
Material Control Analyst
Avondale Industries
02.1990 - 01.1995
Material Control Analyst
PACECO, Inc.
06.1988 - 02.1990
Administration Assistant
Copy Products
04.1984 - 06.1988
High School Diploma -
Waite High School
- Clearance: Secret Clearance
- Pryor: The Exceptional Assistant, Successful Communicational Skills for Woman and the Indispensable Office Manager
- AMA: Management Skills for Administrative Professionals and Stepping up to leadership
- Pryor: Supervisory Training
References:
Pete Capuano, Mississippi Regional H/A VIII Deputy Director of Conventional (Retired)
228-896-6637 (Home)
Reference Type: Professional
Ray Brouillette, SurvTech Sr. Program Manager
985-249-8202 (Cell)
Reference Type: Professional
Jim Butler, MS Regional Housing Authority VIII (Retired)
228-806-6085
Reference Type: Professional
Bridget Haggerty, BOH Brothers
228-324-2447 (Cell)
Reference Type: Personal
Marie Malpass, Program Portfolio Manger, Hancock/Whitney Bank
228-223-3860 (Cell)
Reference Type: Personal
Similar Profiles
Trevor TonTrevor Ton
Water Resources Internship at WoolpertWater Resources Internship at Woolpert
RAHUL PRAHUL P
SR.HR Executive at GEO Group (Geo Seafood, Geo Financial Services Geo Holiday Home, GEO VPL Finance Pvt. Ltd(NBFC))SR.HR Executive at GEO Group (Geo Seafood, Geo Financial Services Geo Holiday Home, GEO VPL Finance Pvt. Ltd(NBFC))
Michael "Tyler" BoggianoMichael "Tyler" Boggiano
Aviation Planner I at WoolpertAviation Planner I at Woolpert