Jill Gawronski
Lansing,MI
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
40
40
years of professional experience
Work History
Administrative Services Manager/Certification Specialist
Michigan Certification Board For Addiction Professionals
10.2016 - 08.2023
- Answer phone calls and emails
- Provide general information and technical assistance to certified professionals and those interested in certification
- Review certification applications and correspond with applicants
- Create, print, and mail paper certificates
- Under supervision of the Executive Director approve and pay monthly bills
- Maintain financial books, including check disbursement journal, cash receipt journal, general journal, general ledger and reconcile bank statements monthly
- Prepare Treasurer’s Report for quarterly Board Meeting
- Monitor Board budget on a regular basis with the Executive Director
- Maintain financial files for annual financial audit
- Process outgoing mail
- Assist candidates with test registration
- Oversee MAFE exams
- Attend conferences as a vender at the request of the Executive Director
- File documents
- Order office supplies
- Compose and send correspondence.
Senior Bookkeeper, SRE
CEI/CMHA – SRA
10.2012 - 11.2015
- Process monthly billings submitted for reimbursement by subcontracted programs
- Reconciled SUD billing system to the general ledger
- Analyzed and reconciled various general ledger accounts
- Assisted with year-end closing of the general ledger and participated in the annual fiscal audit
- Assisted in compiling and analyzing finance data for Medicaid, HMP and PA2 reporting to the PIHP’s
- Assisted in preparing program spending status reports including Cost Reimbursement unit production version actual expenditures
- Provided technical assistance and training to the subcontracted programs in the areas of fiscal matters including the internet information management billing system
- Conducted annual client file financial site review of subcontracted treatment programs to ensure compliance with State guidelines with a 98% compliance rate.
- Assisted in audit preparations by gathering required documentation and ensuring compliance with internal controls and policies.
- Developed comprehensive financial reports for management review, highlighting key performance indicators and areas for improvement.
Support Staff (Contracted Position)
Michigan Association of Substance Abuse Coordinating Agencies (MASACA)
03.1994 - 12.2014
- Duties include maintaining financial records supporting the activities of the Association including preparation of Form 990
- Prepared board packets and handled meeting arrangements for regular and special meetings of the Association
- Record and transcribe minutes of the Association
- Maintain the Association filing system.
Finance Assistant
Mid-South Substance Abuse Commission (formally CASAC)
12.1998 - 09.2012
- Monthly maintenance of financial records including accounts payable, accounts receivable, general ledger and payroll accounts
- Prepared monthly financial status reports and other reports for approval by the Finance Manager
- Compiled and analyzed finance data for ABW reporting to the PIHP’s
- Prepared monthly Treasurer’s Report and Bill Report to be approved by the Commission
- Maintained employee payroll and the management of benefits for the Commission staff
- Prepared required reports by local, state, and federal governments
- Processed monthly billings submitted for reimbursement by subcontracted programs
- Conducted annual client file financial site review of subcontracted treatment programs to ensure compliance with State guidelines with a 98% compliance rate
- Provide technical assistance and training to the subcontracted programs in the areas of fiscal matters including the internet information management billing system.
- Assisted in budget preparation for streamlined financial planning and forecasting.
- Increased efficiency with thorough maintenance of financial records and documentation.
- Supported the finance team by processing invoices and expense claims promptly and accurately.
- Enhanced overall financial management, providing timely and accurate reports to senior staff members.
- Streamlined vendor payment processes, ensuring timely disbursements to maintain strong relationships.
- Strengthened financial controls by implementing new procedures to prevent errors or fraudulent activities.
- Ensured compliance with regulatory requirements through meticulous record-keeping and reporting practices.
- Developed efficient systems for tracking expenses, resulting in more accurate budgeting and forecasting.
- Maintained confidentiality of sensitive financial information, safeguarding both company data and client privacy.
- Optimized finance workflows by identifying opportunities for process improvements and implementing necessary changes.
- Supported year-end closing activities, ensuring all transactions were properly recorded before the start of the new fiscal year.
- Conducted insightful analyses of various financial metrics, providing valuable input during strategic decision-making processes.
- Gathered, evaluated and summarized account data in detailed financial reports.
- Input financial data and produced reports using Peachtree.
- Reported financial data and updated financial records in ledgers and journals.
- Pitched in to assist with special projects and additional tasks.
- Organized and reported on financial information to document payment histories and assist with sound financial accounting.
- Organized budget documentation and tracked expenses to maintain tight business controls.
Castmember (Part-time)
The Disney Store
06.1995 - 07.2005
- Greeted guests
- Assisted guests with their purchases
- Provided information to guests about the theme parks and Disney merchandise
- Assisted with closing out the registers and stocking merchandise.
- Enhanced guest experience by providing exceptional customer service and maintaining a positive attitude.
- Assisted in creating memorable experiences for guests through interactive entertainment and engaging activities.
- Maintained cleanliness and organization throughout various areas, contributing to an enjoyable atmosphere for guests.
- Provided accurate information and helpful guidance to visitors, improving their overall park experience.
- Handled cash transactions effectively, ensuring accuracy and adhering to company policies for financial security.
- Supported team members during peak times by taking on additional roles when needed, fostering a cooperative work environment.
- Promoted sales of merchandise by showcasing product features and benefits through engaging interactions with guests.
- Adhered strictly to company guidelines for appearance standards and conduct while representing the brand both on-stage and offstage.
Prevention Assistant/Network Manager
Mid-South Substance Abuse Commission
02.1997 - 12.1998
- Assisted with State prevention report requirements
- Assisted with prevention data collection
- Assisted with monitoring subcontracted prevention program activity and utilization
- Assisted with the regional Student Assistance Program
- Assisted with dissemination of prevention information to regional prevention programs
- Assisted with planning and implementation of program and community prevention training and conference
- Coordinated the operations and was responsible for the maintenance of the Commission's computer system.
Bookkeeper/Network Manager
Capitol Area Substance Abuse Commission (Mid-South
03.1994 - 02.1997
- Maintained monthly the financial records of the Commission
- Monitored all subcontract’s financial records to ensure proper utilization and recording of state, federal and local funding in accordance with the contractual agreement and State and local regulations
- Developed monthly Treasurer's Report and Bills for approval and develop monthly financial status reports needed by the Center for Substance Abuse Services
- Maintained equipment inventory of state funded programs and Commission
- Coordinated the operations and was responsible for the maintenance of the Commission's computer system.
- Improved financial accuracy by reconciling accounts and identifying discrepancies in financial records.
- Streamlined bookkeeping processes by implementing new accounting software, resulting in increased efficiency.
- Reduced errors in financial reporting by conducting thorough reviews and ensuring accurate data entry.
- Assisted with budget preparation and monitoring, contributing to better expense control.
- Generated detailed financial reports for management review, facilitating informed decisionmaking.
- Maintained accurate records of all transactions, ensuring compliance with company policies and applicable regulations.
- Collaborated with external auditors to facilitate the annual audit process, providing necessary documentation as required.
- Handled payroll processing for employees, ensuring timely payment and adherence to tax regulations.
- Implemented a more efficient filing system for financial documents, improving accessibility and organization.
- Prepared monthly bank reconciliations to ensure accurate representation of company''s financial position.
- Supported year-end closing procedures by preparing adjusting journal entries as needed.
- Provided support during audits by supplying requested documentation promptly and accurately.
Administrative Assistant
MI Assn of Substance Abuse Coordinating Agencies (MASACA)
11.1985 - 02.1994
- Monthly maintenance of financial records including accounts payable, accounts receivable, general ledger and payroll accounts
- Compiled and analyzed budget status of the Association and help in the preparation of the Annual Action Plan
- Prepared tax forms including Form 990 and Board financial reports
- Typed and duplicated all written materials as needed by the staff and membership
- Recorded and transcribed meeting minutes
- Notified members of meetings and made all physical arrangements for meeting location
- Maintained files of all documents that needed to be retained
- Maintained legislative bills, summaries and analyses related to substance abuse
- Maintained an adequate inventory of office equipment
- Provided documentation and information to the Department of Public Health/Center for Substance Abuse Services staff as directed by Executive Director
- Provided necessary information for annual audits.
- Enhanced office efficiency by streamlining administrative processes and implementing organizational systems.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Developed comprehensive reports for management by collecting data from various sources, analyzing trends, and presenting actionable insights.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Executed record filing system to improve document organization and management.
- Scheduled office meetings and client appointments for staff teams.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
- Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Managed department budgets and generated financial reports for management review.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
Office Manager
Dr. Murray Vinnik, D.C.
11.1983 - 11.1985
- Machine transcription
- Billed insurance companies
- Processed payroll
- Supervised the receptionists
- Managed client records; Answering the telephone; Greeting the public.
Education
General Associates
Lansing Community College
Lansing, MI12.2015
High School Diploma -
J. W. Sexton High School
Lansing, MI06.1981
Skills
- Professionalism
- Project Management
- Conflict Resolution
- Decision Making
- Problem Solving
- Attention to Detail
- Budget Administration
- Records Management
- Customer Service
- Budget Planning
- Microsoft Office
- Scheduling
- Bookkeeping
- Presentation Design
- Sensitive Document Disposal
Hobbies and Interests
- Yorkies, Morkies and Maltese
- Sugar Gliders, serve as a mentor through the Sugar Glider Guardians
- Gardening
- Technology
- Traveling
- Zoos
- Collect Steiff animals.
- Collect Disney memorabilia.
Timeline
Administrative Services Manager/Certification Specialist
Michigan Certification Board For Addiction Professionals
10.2016 - 08.2023
Senior Bookkeeper, SRE
CEI/CMHA – SRA
10.2012 - 11.2015
Finance Assistant
Mid-South Substance Abuse Commission (formally CASAC)
12.1998 - 09.2012
Prevention Assistant/Network Manager
Mid-South Substance Abuse Commission
02.1997 - 12.1998
Castmember (Part-time)
The Disney Store
06.1995 - 07.2005
Support Staff (Contracted Position)
Michigan Association of Substance Abuse Coordinating Agencies (MASACA)
03.1994 - 12.2014
Bookkeeper/Network Manager
Capitol Area Substance Abuse Commission (Mid-South
03.1994 - 02.1997
Administrative Assistant
MI Assn of Substance Abuse Coordinating Agencies (MASACA)
11.1985 - 02.1994
Office Manager
Dr. Murray Vinnik, D.C.
11.1983 - 11.1985
General Associates
Lansing Community College
High School Diploma -
J. W. Sexton High School
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