Jill Ryman
San Clemente,CA
Summary
Strategic professional with a strong background in executive support. Adept at managing complex projects, schedules, travel, events, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, committed to delivering impactful solutions aligned with organizational goals.
Overview
10
10
years of professional experience
Work History
Freelance
Active Career Break
01.2024 - Current
- Intentional pause to care for a family member. Fully prepared to return to a full-time position.
- Performed data migration for major law firm by extracting, transforming, and loading while ensuring data is preserved, accurate, timely, and complete.
- Taking courses to enhance my data, quantitative, and analytics skillset.
Executive Assistant to the Founder
William Ray Valentine
08.2023 - 12.2023
- Assessed and tracked delivery of projects with executives and senior management of four companies, one non-profit, and four estates to identify complexities that may impact budgets, deadlines, and forecasts.
- Devised cost-cutting and process-streamlining strategies, such as evaluating in-house production versus outsourcing.
- Authored comprehensive SOPs for product testing and equipment calibration by collaborating with R&D and Manufacturing to reduce production downtime by 12% and to prevent delivery of defective products.
Executive Assistant to the President & CEO
Essex Property Trust
10.2022 - 06.2023
- Facilitated communication between the President and senior leadership, ensuring alignment on strategic initiatives.
- Supervised and mentored a team of eight executive assistants.
- Contributed valuable input during senior leadership meetings, resulting in better alignment towards shared goals.
- Led successful turnaround efforts on projects divisions that were unable to meet tight deadlines.
- Proactively identified potential issues before they escalated, such as an inappropriately planned executive office area in a new office under construction, allowing for timely resolution.
- Choreographed functions, secured accommodations, food and beverage, activities, and transportation for the board of directors, company gatherings, and executive retreats.
Executive Assistant
FivePoint Holdings
01.2014 - 04.2022
- Managed multiple calendars for the CEO & Chairman of the Board, COO, CFO, CLO and CCO.
- Created and scheduled office build-outs, remodels and new-hire set-ups. Responsible for inventory of office furniture/equipment.
- Planned events and arranged travel for executives and staff.
- Served as a personal assistant, managing household operations and staff, coordinating family vacations and planning social events.
- Aided in the recruitment process by creating job descriptions, screening resumes, scheduling interviews, and assisting with candidate selection.
- Trained and supervised a team of six associates.
Event Manager / Executive Assistant (Contract)
Office Team
02.2012 - 08.2013
- Planned 18 successful seminars annually for up to 60 attendees across the US and Canada.
- Supported three executive vice presidents in a credit bureau’s global department. Arranged international travel and translated marketing material obtained from other countries.
Marketing Consultant / Executive Assistant
Vistage International
05.2007 - 01.2012
- Provided chairs with marketing tools and tips to launch successful CEO roundtables while liaising between chairs and candidates.
- Conveyed thorough knowledge of membership upon qualifying C-level candidates.
- Made recommendations to the chairs and chronicled KPI dashboard metrics indicating industry diversity and strengths of candidates.
Education
Certificate - Human Resources Management
University of Phoenix
San Diego, CASkills
- Meticulous Attention to Detail
- Executive Support
- 24/7 Mentality
- Office Management
- Critical Thinking Problem-Solving
- Event Planning Contract Negotiation
- Complex Calendar Management and Travel
- Advanced Adobe Excel Outlook PowerPoint Word
- Relationship Building with Stakeholders
- Process Improvement Project Management
- Tech-Savvy in Mastering Apps and Software
- Data Analysis Metrics Reporting
Accomplishments
- Planned and executed flawless events and end-to-end logistics for up to 14 events annually, including accommodations, entertainment, meals, travel, and venues for the board of directors, executives, and employees.
- Reviewed long-standing municipal bonds, reducing costs by 2.7M or 20.3% upon exoneration within 6 months.
- Reduced costs by more than 20% monthly by restructuring the process for managing daily lunches for 80 employees.
- Improved employee satisfaction rates by 18% through recognition and tenure.
- Chaired a committee that planned and hosted monthly company-wide events.
- Supervised teams of up to eight staff members.
- Received Standard of Excellence Awards (2).
- Twice chosen to organize and lead a team to move the corporate office of 180 employees while keeping on time and within budget.
Timeline
Freelance
Active Career Break
01.2024 - Current
Executive Assistant to the Founder
William Ray Valentine
08.2023 - 12.2023
Executive Assistant to the President & CEO
Essex Property Trust
10.2022 - 06.2023
Executive Assistant
FivePoint Holdings
01.2014 - 04.2022
Event Manager / Executive Assistant (Contract)
Office Team
02.2012 - 08.2013
Marketing Consultant / Executive Assistant
Vistage International
05.2007 - 01.2012
Certificate - Human Resources Management
University of Phoenix