Jill Sanchez
Seabrook,TX
Summary
Accomplished professional with extensive experience at UTMB, specializing in scholarship management and interdepartmental communication. Proven track record in process improvement and compliance monitoring that consistently enhances operational efficiency. Proficient in Microsoft Office and PeopleSoft, demonstrating meticulous attention to detail and strong problem-solving abilities. Recognized for fostering professional relationships and driving initiatives aligned with organizational goals.
Overview
28
28
years of professional experience
Work History
Sr. Enrollment Services Specialist
UTMB
05.2021 - Current
- Developed and implemented new policies and procedures for department operations.
- Monitored scholarship disbursements to ensure availability and compliance with funding regulations.
- Oversaw institutional funds management to maintain compliance during scholarship awards.
- Created a labeling system and maintained the collection of thank-you letters for all five schools.
- Coordinated Scholarship Committee meetings to ensure adherence to donor agreements.
- Served as SCO for VA, processing enrollments and certifying all VA students.
- Worked with students with application inquiries while providing guidance on processes.
- Administer and provide assistance to leadership in the Scholarship office, which manages hundreds of scholarships for all five schools, adhering to federal, state, and institutional regulations.
- Participated in the development and monitoring of the Scholarship departmental budget.
- Contributed assistance with managing all institutional funds to ensure compliance while awarding scholarships.
- Promoted collaboration with the schools while developing policies and procedures related to scholarships.
- Provide management and organizational skills to lead customer service for students in person, by phone, and by email across all aspects of the Scholarship department, Financial Aid, and Enrollment Services.
- Coordinate Scholarship Committee meetings across three schools to ensure compliance with regulations and donor agreements, in accordance with the UT System.
- Worked with leadership on interpreting and updating regulations and policies, and adjusted processes to ensure compliance.
- Helped with monitoring scholarship disbursements and funding to ensure that funds are available and accounts are monitored and balanced.
- Assisted with ensuring accounting practices are followed, accounts are balanced, and reports are created in a timely and accurate manner.
- Proficient with the use of technology in the administration of scholarships. Can articulate needed changes or updates.
- Highly skilled with the scholarship application, Academicworks, and Campus Solutions.
Administrative Associate
UTMB
08.2013 - 05.2021
- Provided administrative support to AVP of Student Services and Registrar, enhancing operational efficiency.
- Facilitated communication between schools to ensure exceptional customer service.
- Processed Purchase Orders, NPO Vouchers, Reimbursements, and Travel Requests using Peoplesoft.
- Approved time off requests and reviewed time cards for compliance with UTMB Policy via KRONOS.
- Reconciled Student Life accounts utilizing Datamart reports for financial accuracy.
- Finalized yearly asset inventory scans within set deadlines.
- Deposited and documented scholarship and tuition checks for Enrollment Services through Bursars office.
- Tracked approvals and disapproval's for IOC travel requests as liaison to Internal Oversight Committee.
Business Coordinator
UTMB
09.2012 - 08.2013
- Provided comprehensive administrative support for educational courses utilizing Blackboard and PAR systems.
- Updated course information each semester in Blackboard and created, graded exams in PAR.
- Posted and reconciled grades in Blackboard to maintain accurate records.
- Managed classroom reservations for course coordinators to optimize scheduling.
- Gathered documentation for reimbursements and submitted to Business Office for processing.
- Supported auditing of area budgets, ensuring proper filing of supporting documentation.
Administrative Assistant
Clear Creek ISD
12.2010 - 09.2012
- Executed routine departmental activities, including answering calls, typing correspondence, and managing emails and faxes.
- Scheduled appointments, meetings, and professional development activities on calendar.
- Trained employees on professional development online workshop and portfolio system.
- Processed purchase orders and tracked expenditures for Federal Title II budget compliance.
- Monitored accounts and developed reports to maintain Federal Title II budget integrity.
- Compiled documentation for annual Federal Title II funds application submissions.
- Coordinated professional development requests for district staff, ensuring proper processing of forms.
- Planned and organized professional development events for district educators, including workshops and conferences.
Receptionist
Landolt Elementary School
07.2008 - 12.2010
- Managed front desk operations, assisting students, teachers, and parents with inquiries.
- Screened and directed calls, providing information and efficiently routing messages.
- Maintained visitor sign-in log to verify identification for security protocols.
- Organized student files for effective record-keeping and reference.
- Facilitated student registration and withdrawal processes as required.
- Established comprehensive files for student records, ensuring easy accessibility.
- Requested and sent student school records to support administrative needs.
- Ensured confidentiality of sensitive information consistently.
Patient Care Associate
Methodist Hospital
07.1998 - 08.2000
- Monitored vital signs.
- Prepared patient rooms prior to arrival.
- Performed clerical duties, such as word processing and data entry, answering phones and filing.
- Kept facility stocked with necessary supplies, equipment and instruments.
- Provided necessary support and assistance to medical staff and patients for unit specific procedures.
- Maintained a clean, orderly and well-stocked environment.
EMT-Paramedic
Prime Care Ambulance
12.1997 - 07.1998
- Provided life support services during medical emergencies on scene and en-route to the hospital.
- Performed basic and advanced patient assessments.
- Assessed patient condition through physical and verbal exams and by collecting information from others at the scene.
- Administered infusion, medications and intubation.
- Interpreted limited histories and used physical examinations to identify potential underlying critical issues.
- Monitored patients for changes and reviewed and revised plans accordingly.
- Completed all mandatory, education and training classes.
- Demonstrated high standards of performance, including teamwork, communication and compassion.
- Strictly protected the confidentiality of all information related to patient care and EMS operations.
Education
A.A - Applied Science With EMT-Paramedic Certification
San Jacinto College
Pasadena, TX08-1997
Diploma -
Pearland High School
Pearland, TX06-1993
Skills
- Administrative support
- Scholarship management
- Budgeting accuracy
- Customer relationship management
- Interdepartmental communication
- Process improvement
- Problem solving
- Critical thinking
- Meticulous
- Microsoft Office
- MyStar
- Initiative taker
- Kronos
- Skype for Business
- POWER
- Academicworks
- Problem resolution
- Professional rapport
- Time Management
- Data Entry
- Customer Service
- PeopleSoft
- EPIC
- DataMart
- TEAMS
- SCO for the VA
- Team collaboration
- Compliance monitoring
- Confidentiality adherence
- Higher education experience
Timeline
Sr. Enrollment Services Specialist
UTMB
05.2021 - Current
Administrative Associate
UTMB
08.2013 - 05.2021
Business Coordinator
UTMB
09.2012 - 08.2013
Administrative Assistant
Clear Creek ISD
12.2010 - 09.2012
Receptionist
Landolt Elementary School
07.2008 - 12.2010
Patient Care Associate
Methodist Hospital
07.1998 - 08.2000
EMT-Paramedic
Prime Care Ambulance
12.1997 - 07.1998
A.A - Applied Science With EMT-Paramedic Certification
San Jacinto College
Diploma -
Pearland High School